San Francisco County Transportation Authority
Moving the City

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CITIZENS ADVISORY COMMITTEE

Meeting Notice

Date: 6:00 p.m., Wednesday, April 27, 2005
Location: 100 Van Ness Avenue, 25 th Floor

6:00 1. Committee Meeting Call to Order

6:05 2. Adoption of Minutes of the March 23, 2005 Meeting - ACTION * (attachment 1)

6:07 3. Chair's Report – INFORMATION

6:10 4. Status Report on the Third Street Light Rail Project – INFORMATION* (attachment 2)

This is a status report on the Third Street Light Rail Project. Construction activities are currently ongoing throughout the entire corridor. As of January 31, 2005, the project has spent approximately 63% of the total budget, including soft costs. With construction 58% complete, various contracts are approaching completion. All contracts are currently within budget and most of them are scheduled to complete in time to support the opening to revenue service. MUNI is currently considering a change to the projected revenue service start-up from November 2005 to June 2006, due to issues with Segment A. Segment A, the 4 th Street Bridge, has been plagued with delays caused by unforeseen site conditions, quality control problems, and the contractor's inability to prosecute the work efficiently. DPW, who is managing the contract, proposed a global agreement to the contractor in an effort to mitigate the issues and deliver the site to MUNI in time for testing and startup. Unfortunately, the negotiations have broken down and, as a result, we expect DPW to assess liquidated damages at the rate of $25,000 per day in accordance with the contract. On March 3, MUNI re-advertised for bids on the Metro East Maintenance facility (MME), with bids expected by April 28. Efforts continue to address environmental concerns along Third Street, and MUNI continues to publish its air monitoring results. During February 2005, 80% of the tests were below the action threshold. Completion of the rail line will likely occur in late 2005, followed by six months of operational and simulated revenue testing leading to the start of revenue service in June 2006. The Metro East Facility is expected to be ready for move-in in April ‘08. This is an information item.

6:25 Programming

5. Adopt a Motion of Support for Approval of Prop K 5-Year Prioritization Programs for Bus Rapid Transit/MUNI Metro Network; Caltrain Capital Improvement Program; BART Station Access, Safety and Capacity; Ferry; Transit Enhancements; Transit - Vehicles; Transit - Facilities; Transit - Guideways; New Signals and Signs; Advanced Technology Information Systems (SFGo!); Signals and Signs Maintenance and Renovation; Street Resurfacing and Equipment; Traffic Calming; Pedestrian Circulation/Safety; Curb Ramps; Tree Planting and Maintenance; Transportation Demand Management/Parking Management; and Transportation/Land Use Coordination – ACTION*

(attachment 3) (click here for the 5YPP)

The voter-approved Expenditure Plan includes a number of requirements, including the development of 5-Year Prioritization Programs (5YPP) as a condition for receiving allocations in each programmatic (i.e., not project-specific) category in the Expenditure Plan. This requirement applies to about 20 programs such as street resurfacing, new signals and signs, traffic calming, and transit enhancements. The 5YPPs are intended to focus project selection on performance and to support on-time, on-budget project delivery, and timely and competitive use of state and federal matching funds. They are also meant to give the Board and public the opportunity to provide input on priorities prior to approval of specific Prop K funding allocation requests. In addition to outreach efforts undertaken by project sponsors, we conducted two public workshops in November 2004 and February 2005, and briefed Board staff in mid-April. Eighteen 5YPPs have been completed and are ready for approval. The 2005 Prop K Strategic Plan, which was approved last month, informed the preparation of each 5YPP, particularly the allowable annual funding levels. Approval of the 5YPPs will involve a few minor adjustments to the Strategic Plan, which will be amended concurrently. Programs that are still under development and will be presented at a future meeting are Pedestrian and Bicycle Facility Maintenance and Bicycle Circulation/Safety. We are seeking a motion of support for approval of Prop K 5-Year Prioritization Programs for Bus Rapid Transit/MUNI Metro Network; Caltrain Capital Improvement Program; BART Station Access, Safety and Capacity; Ferry; Transit Enhancements; Transit - Vehicles; Transit - Facilities; Transit - Guideways; New Signals and Signs; Advanced Technology Information Systems (SFGo!); Signals and Signs Maintenance and Renovation; Street Resurfacing and Equipment; Traffic Calming; Pedestrian Circulation/Safety; Curb Ramps; Tree Planting and Maintenance; Transportation Demand Management/Parking Management; and Transportation/Land Use Coordination.

6. Adopt a Motion of Support for the Allocation of $10,511,000 in Prop K Funds to MUNI, Subject to Special Conditions and the Attached Cash Flow Distribution Schedule, for the Construction of the MUNI Metro East Maintenance Facility, as a Loan to be Repaid From STIP Funds When They Become Available in FY 2007-08 – ACTION* (attachment 4)

The MUNI Metro East Maintenance Facility is an integral part of the Muni Third Street Light Rail Project's Initial Operating Segment. It will be built on a site just northwest of Pier 80. Due to the State Highway Account shortfall, state funding for this project was delayed to FY2007/08. In August 2004, the California Transportation Commission approved a STIP amendment to allow MUNI to receive an advance of $22.57 million in local funds to pay for a portion of the Metro East Maintenance Facility, which will subsequently be reimbursed by the State in FY 2007/08, when the funds become available in the STIP. In August 2004, the Authority approved an initial loan of $12.059M and MUNI is now requesting the balance of $10.511M to fund construction of the Metro East Maintenance Facility. Note the CTC AB 3090 guidelines require an obligation of funds within 12 months of the AB 3090 agreement approval. Our remaining obligation must be completed prior to June 2005 to meet the CTC guidelines. The Metro East contract was advertised on March 4, 2005 and contract award is scheduled for June/July 2005. This action is consistent with the Prop K Strategic Plan adopted in March 2005. We are seeking a motion of support for the allocation of $10,511,000 in Prop K funds to MUNI, subject to special conditions and the attached Cash Flow Distribution Schedule, for the construction of the MUNI Metro East Maintenance Facility, as a loan to be repaid from STIP funds when they become available in FY 2007/08.

7. Adopt a Motion of Support for an Allocation of $15,500,296 in Prop K Funds to MUNI, Subject to the Attached Fiscal Year Cash Flow Distribution Schedule, for the acquisition of thirty 30-foot hybrid electric buses – ACTION* (attachment 5)

MUNI has requested $15,500,296 in Prop K funds to provide matching funds and support costs for the procurement of thirty 30-foot hybrid electric buses, scheduled to be delivered by the end of 2007. These hybrid electric vehicles would replace 30 of MUNI's most polluting diesel motor coaches. This project plays a significant role in MUNI's fleet management strategy to meet the formal objectives of Proposition I, implementing MUNI's Clean Air Plan. The project is a crucial step toward removing the oldest buses from MUNI's fleet, and it supports MUNI's long-term efforts to operate an all-electric drive fleet including hybrid electric buses, trolley buses, and eventually fuel cell buses. MUNI has successfully worked with the California Air Resources Board (CARB) to change statewide policy to allow hybrid electric vehicles to be purchased in California meeting CARB's Transit Bus Rule requirements. MUNI is preparing a Request for Proposals to be issued in July. The requested Prop K funds are needed to allow MUNI to advertise and begin the procurement without delay. Prop K represents 51.2% of the total project funding, with the remaining dollars coming from federal funds and regional bridge tolls. The allocation is consistent with the Draft Prop K Strategic Plan, approved by the Authority on March 22, 2005. This allocation is conditioned on the approval of the Five Year Prioritization Program for EP 20 Facilities. We are seeking a motion of support for an allocation of $15,500,296 in Prop K Funds to MUNI, subject to the attached Fiscal Year Cash Flow Distribution Schedule, for the acquisition of thirty 30-foot hybrid electric buses.

8. Adopt a Motion of Support for the Allocation of $172,507 in Prop K Funds to MUNI, Subject to the Attached Cash Flow Distribution Schedule, for Improvements to MUNI's Central Control Facility. – ACTION* (attachment 6)

MUNI's Central Control Facility is the communications center enabling MUNI to manage all transit services it provides. The facility's current computer/electronic systems are over 20 years old and require updating. MUNI has prioritized the most critical needs regarding the Central Control facility's communications and control systems and has determined that the highest priorities are: 1) Replacement of the Voice Data Recorder and Headsets, 2) Axle Counter Evaluator (ACE) Stand-by Units, and 3) Final Cutover to Advanced Train Control System (ATCS). MUNI has secured a federal grant of $990,029 for Central Control improvements, and this request for $172,507 in Prop. K funding will provide the required local match. This request is consistent with the Prop K Strategic Plan approved on March 22, 2005. This allocation is conditioned on the approval of the Five Year Prioritization Program for EP 20 Facilities. We are seeking a motion of support for the allocation of $172,507 in Prop K funds to MUNI, subject to the attached Cash Flow Distribution Schedule, for improvements to the Central Control Facility.

7:30 Finance and Administration

9. Adopt a Motion of Support for Adoption of the Authority Investment Policy – ACTION*

(attachment 7)

As required by Section 53600 of the California Government Code and by the Authority's own Investment Policy, the Executive Director will annually tender to the Board a statement of investment policy, along with any changes to that policy from prior form, for its consideration and adoption. The Authority Investment Policy was last reviewed and adopted on July 20, 2004 through Resolution 04-86. With assistance from general counsel, bond counsel and financial advisors, we have made several changes to clarify the language in the existing Investment Policy. We are seeking a motion of support for adoption of the Authority's Investment Policy.

10. Authority Proposed FY2005/06 Annual Budget – INFORMATION* (attachment 8)

The Authority Fiscal Policy requires that the Authority Board adopt an Annual Budget by the beginning of each fiscal year. Our budget review and approval cycle takes place in May/June, starting with a first review by the CAC in April. The proposed Annual Budget forecasts sales tax, grant and investment revenues, and incorporates the capital programming estimates contained in the recently approved FY2005 Strategic Plan, along with associated financing and interest costs, administrative and operating expenses for the coming fiscal year. The Annual Budget also includes the Authority's work program, which will be presented in detail at the May meeting. The final budget will be presented to the CAC in May, for adoption by the Board in June. This is an information item.

7:50 11. Public Comment

8:00 12. Adjournment

* Materials Attached

Next Regular Meeting: May 25, 2005

CAC MEMBERS WHO ARE UNABLE TO ATTEND SHOULD CONTACT POOJA JHUNJHUNWALA AT 522-4831

This meeting location is wheelchair accessible. In order to allow individuals with environmental illness or multiple-chemical sensitivity to attend the meeting, individuals are requested to refrain from wearing perfume or other scented products. All times shown are for information only. Items will be called at the discretion of the Chair.

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