San Francisco County Transportation Authority
Moving the City

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AGENDA

CITIZENS ADVISORY COMMITTEE

Meeting Notice

Date: 6:00 p.m., Wednesday, May 25, 2005
Location: 100 Van Ness Avenue, 25 th Floor

6:00 1. Committee Meeting Call to Order

6:05 2. Adoption of Minutes of the April 27, 2005 Meeting - ACTION * (Attachment 1)

6:07 3. Chair's Report – INFORMATION

6:10 Programming

4. Adopt a Motion of Support for Approval of Prop K 5-Year Prioritization Programs for Pedestrian and Bicycle Facility Maintenance; Bicycle Circulation/Safety; and Tree Planting and Maintenance , as presented – ACTION* (attachment 2) (5YPPs)

The voter-approved Expenditure Plan includes a number of requirements, including the development of 5-Year Prioritization Programs (5YPP) as a condition for receiving allocations in each programmatic (i.e., not project-specific) category in the Expenditure Plan. Seventeen of twenty 5YPPs prepared this year were approved by the Authority Board on May 17, 2005. The three remaining 5YPPs are complete and ready for approval. The 2005 Prop K Strategic Plan, which was approved in March, informed the preparation of each 5YPP, particularly the allowable annual funding levels. The remaining three 5YPPs are consistent with the Strategic Plan, and therefore, will not require amendments to the Strategic Plan. We are seeking a motion of support for approval of Prop K 5-Year Prioritization Programs for Pedestrian and Bicycle Facility Maintenance; Bicycle Circulation/Safety; and Tree Planting and Maintenance, as presented.

5. Approve a Motion of Support for the Allocation of $46,646,204 in Prop K Funds, with Conditions and Subject to the Attached Fiscal Year Cash Flow Distribution Schedules, for 36 Prop K Funding Requests and Appropriation of $50,000 in Prop K Funds Subject to the Attached Fiscal Year Cash Flow Distribution Schedule for the Van Ness BRT Conceptual Design, as Presented – ACTION* (attachment 3) ( Prop K Allocation Request Forms)

Each spring the Authority issues an annual call for Prop K projects with the intent of bringing as many of the programmatic and other individual capital project allocations to the Authority Board for approval in June. This allows project sponsors to incorporate the level of Prop K funding in their annual budget processes, and to put into place the staff and other resources necessary to deliver Prop K projects and programs. Subject to funding availability, project sponsors that can demonstrate need and project readiness can also receive allocations for individual projects and programs during the year. We are pleased to report that the recent approval of the Prop K Strategic Plan and the 5-Year Prioritization Programs has greatly streamlined the annual call for projects. We are recommending approval of 37 requests at this time, including the majority of the annual programs and a number of individual projects, and reflecting deferral until June of only a very small number of requests. The recommended allocations are consistent with the Strategic Plan and will not trigger the need for additional financing beyond that already assumed in the Strategic Plan. We are seeking a motion of support for the allocation of $46,646,204 in Prop K funds, with conditions and subject to the attached Fiscal Year Cash Flow Distribution Schedules, for 36 Prop K funding requests and appropriation of $50,000 in Prop K funds subject to the attached Fiscal Year Cash Flow Distribution Schedule for Van Ness BRT Conceptual Design, as presented.

6. Adopt a Motion of Support for the Fourth Street Alignment of the Central Subway as the Locally Preferred Alternative, and for the Authorization of the Change in Scope, so that Previously Approved Funds can be spent on the New Alignment – ACTION* (attachment 4)

The Central Subway is the second phase of the Third Street Light Rail project. Work has been progressing on additional studies for a proposed Fourth St. alignment alternative. The project team has concluded that the Fourth Street alignment, crossing Market St. in a deep tunnel, is preferable to the previously adopted Third Street alignment with a shallow crossing at Market Street. Some of the reasons for preferring the Fourth St alignment are: shorter travel times, ease of construction, shorter construction duration, less surface disruptions during construction, and reduced cost. This proposed alternative will require supplemental environmental work, and MUNI is in the process of issuing a Contract Modification to the consultant design team to perform the additional work. The Authority has allocated $5M in TCRP funds and $11.8M in Prop B funds for Conceptual and Preliminary Engineering of the Central Subway, which is scheduled to be completed in December 2006. Final Design is scheduled to be completed in early 2009 and Construction will complete in 2012. We are recommending the adoption of the Fourth Street alignment as the Locally Preferred alternative, and authorization of the change in scope and the use of previously approved funds for the new alignment. We are seeking a motion of support for the Fourth Street Alignment as the Locally Preferred Alternative and authorization of the change in scope, so that previously approved funds can be spent on the new alignment .

7. Adopt a Motion of Support for the Change of Scope, Cost, and Schedule for MUNI's Operator Restroom Project – ACTION* (attachment 5)

In 2001, under Resolution No. 02-17, the Authority approved an allocation of $1,016,000 to MUNI for conceptual engineering, public outreach, design, and construction of nine operator restrooms. In 2003, MUNI completed the CER, narrowing the number of sites to seven, including one that was added to address the loss of a planned site eliminated due to the construction of the Hotel Vitale. The CER also increased the cost estimate to $2,300,000 due to new ADA requirements, improvements to the design to address problems identified by vehicle operators and maintenance staff, and additional landscaping and architectural treatments needed to win community support and approval from the Arts Commission. Subsequently, MUNI allocated $330,000 in developer fees from the Hotel Vitale project to the Operator Restroom Project, for a new total of secured funds of $1,346,000. Since the CER was completed, MUNI has encountered strong community opposition and other obstacles to a number of the originally proposed locations. Because no additional funds existed under Prop B for the project, and there were no other sources of funds available, MUNI decided to proceed with the construction of as many restrooms as possible with the available funds. MUNI is now ready to proceed with, and has sufficient funds for only three locations. The Authority has been requested to approve this change in scope, cost and schedule of MUNI's Operator Restroom Project. There is no financial impact to the Prop K program. We are seeking a motion of support for the change of Scope Cost and Schedule for MUNI's Operator Restroom Project.

6:45 Finance and Administration

8. Adopt a Motion of Support to Recommend Adoption of the Proposed FY2005/06 Annual Budget and Work Program– ACTION* (attachment 6)

Pursuant to State statutes (PUC Code Sections 131000 et seq.) and Authority Fiscal Policy, the Authority Board must adopt an Annual Budget for any given fiscal year by June 30 of the previous fiscal year. The proposed FY2005/06 Annual Budget forecasts sales tax, grant and investment revenues, and incorporates the capital programming estimates contained in the recently approved FY2005 Strategic Plan, along with associated financing and interest costs, administrative and operating expenses for the coming fiscal year. The Annual Budget also presents the Authority's detailed work program for FY2005/06. The CAC reviewed the draft budget as an information item in April; the draft budget was also reviewed by the Plans and Programs Committee earlier this month. We are seeking a motion of support to re commend adoption of the FY2005/06 Annual Budget and Work Program .

9. Adopt a Motion of Support to Authorize the Executive Director to Execute Various Professional Service Contracts for an Amount not to exceed $190,000 – ACTION* (attachment 7)

The Authority contracts with City departments and outside firms for certain specialized professional services in areas where factors like costs, work volume or the degree of specialization required would not justify the use of in-house staff. We are recommending renewal of annual contracts with the Office of the City Attorney and the SF Community Television Corporation for FY2005/06, and an increase to the FY2004/05 contract with the City Attorney. We are seeking a motion of support to authorize the Executive Director to execute contracts for various professional services contracts for an amount not to exceed $190,000.

10. Adopt a Motion of Support for Exercising a One Year Extension to the Contract With Cordoba/ Zurinaga Joint Venture for On-Call Professional Engineering Services in the amount of $350,000 – ACTION* (attachment 8)

The requested action will extend the Cordoba/Zurinaga Joint Venture contract for on-call engineering services for one year in the amount of $350,000. On August 19, 2002 the Board authorized the award of a three-year contract with two one-year extensions to the Cordoba/Zurinaga Joint Venture. During the past three years the Cordoba /Zurinaga Joint Venture has made significant contributions to the Authority in providing project management support and oversight services. With the approval of the 2005 Strategic Plan, the Authority has committed to continuing in its role of project management oversight. There is a need for the continued services of the Cordoba/Zurinaga Joint Venture over the next fiscal year, FY 2005-06. The original contract allowed up to two one-year extension options, one of which is being exercised with this request. Specific project management oversight activities include active oversight of sponsor's project activities, coordination with sponsors on issues, development of status reports and actions to the Authority, review of cost and budget elements of projects, and assessment of project sponsor progress and performance. Most of the project management oversight conducted by the Cordoba-Zurinaga team will be dedicated to the largest Prop K projects: the Third Street Light Rail Corridor project, including the Phase 1 Initial Operating Segment, the Muni Metro East Maintenance facility and the Phase 2 New Central Subway; and the Transbay Terminal /Downtown Extension of Caltrain project. We are seeking a motion of support for exercising a one-year extension to the contract with Cordoba/Zurinaga Joint Venture for on-call engineering services in the amount of $350,000.

11. Status Report on the Third Street Light Rail Project – INFORMATION* (attachment 9)

This is a status report on the Third Street Light Rail Project. Construction activities are currently ongoing throughout the entire corridor. As of March 31, 2005, the project has spent approximately 65% of the total budget, including soft costs. With construction 58% complete, various contracts are approaching completion. All contracts are currently within budget and most of them are scheduled to complete in time to support the start of revenue service. Segment A, the 4th Street Bridge, has been plagued with delays caused by unforeseen site conditions, quality control problems, and the contractor's inability to prosecute the work efficiently. The original schedule showed completion of this contract in May 2005, a nine-month extension from the baseline date of August 2004. Issues currently under negotiation have affected the project duration. The contractor is working 13 shifts per week (two a day Monday thru Saturday and one shift on Sundays) and even with this effort is barely meeting the scheduled production rate of 4-5% per month. Based on their production rate, the earliest contract completion date is November 2005, which will push the start of revenue service to June 2006. We expect DPW, which is managing the contract, to assess liquidated damages at the rate of $25,000 per day in accordance with the contract. On March 3, MUNI re-advertised for bids on the Metro East Maintenance facility (MME). Bids opened on May 18 th . There was only one bidder who bid on the contract, Stacy & Whitbeck. Their bid of $115.7 Million was $15.1 Million over the Engineer's Estimate. On May 25 th , Muni is scheduled to review the bid with Stacy & Whitbeck, who has expressed a willingness to negotiate. Efforts continue in the corridor to address environmental concerns along Third Street, and MUNI continues to publish its air monitoring results. During March 2005, 82% of the tests were below the action threshold. This is an information item.

7:50 12. Public Comment

8:00 13. Adjournment

* Materials Attached

Next Regular Meeting: June 22, 2005

CAC MEMBERS WHO ARE UNABLE TO ATTEND SHOULD CONTACT POOJA JHUNJHUNWALA AT 522-4831

This meeting location is wheelchair accessible. In order to allow individuals with environmental illness or multiple-chemical sensitivity to attend the meeting, individuals are requested to refrain from wearing perfume or other scented products. All times shown are for information only. Items will be called at the discretion of the Chair.

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