| Citizens Advisory Committee - June 22, 2005 |
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Click here for a PDF version of the agenda AGENDA CITIZENS ADVISORY COMMITTEEMeeting Notice Date: 6:00 p.m., Wednesday, June 22, 2005 6:00 1. Committee Meeting Call to Order 6:05 2. Adoption of Minutes of the May 25, 2005 Meeting - ACTION * (attachment 1) 6:07 3. Chair's Report – INFORMATION 6:15 Programming 4. Adopt a Motion of Support for Allocation of $6,324,726 in Prop K Funds, With Conditions and Subject to the Attached Fiscal Year Cash Flow Distribution Schedules, for 22 Prop K Funding Requests and Appropriation of up to $105,000 in Prop K Funds for the 19th Avenue Corridor Transportation Plan, $94,600 for the 2nd, 5th and Townsend Bicycle Projects and $40,000 for the Tenderloin/Little Saigon Neighborhood Transportation Plan Subject to the Attached Fiscal Year Cash Flow Distribution Schedules, as Presented – ACTION* (attachment 2) (ARFs) Each spring the Authority issues an annual call for Prop K projects with the intent of bringing as many of the programmatic and other individual capital project allocations to the Authority Board for approval in June. This allows project sponsors to incorporate the level of Prop K funding in their annual budget processes, and to put into place the staff and other resources necessary to deliver Prop K projects and programs. Subject to funding availability, project sponsors that can demonstrate need and project readiness can also receive allocations for individual projects and programs during the year. Last month the CAC recommended approval of just over $46 million in such requests. This month we are recommending approval of 25 additional requests, 4 with tentative recommendations pending further discussions and information from project sponsors. The recommended allocations are consistent with the Strategic Plan and will not trigger the need for additional financing beyond that already assumed in the Strategic Plan. We are tentatively seeking a motion of support to allocate $6,324,726 in Prop K funds, with conditions and subject to the attached Fiscal Year Cash Flow Distribution Schedules, for 22 Prop K funding requests and appropriation of up to $105,000 in Prop K funds for the 19 th Avenue Corridor Transportation Plan, $94,600 for the 2 nd , 5 th and Townsend Bicycle Projects, and $40,000 for the Tenderloin/Little Saigon Neighborhood Transportation Plan subject to the attached Fiscal Year Cash Flow Distribution Schedules, as presented. 5. Adopt a Motion of Support for the Allocation of $3,086,642 in Prop K Funds, Subject to the Attached Fiscal Year Cash Flow Distribution Schedule, to MUNI for Construction Support for the Third Street Light Rail Project – ACTION* (attachment 3) This is a funding request for construction support for the Initial Operating Segment (IOS) of the Third Street Light Rail Project. The requested action will allocate $3,086,642 in Proposition K funds for construction support on the line segment contracts. The total budget for construction support for the Third Street Light Rail Project is $114.7M, of which $104.4 has already been allocated by the Authority. We are seeking a motion of support for the allocation of $3,086,642 in Prop K funds, subject to the Attached Fiscal Year Cash Flow Distribution Schedule, to MUNI for construction support for the Third Street Light Rail Project. 6. Adopt a Motion of Support for the Allocation of $238,000 in Prop K Funds, Subject to the Attached Fiscal Year Cash Flow Distribution Schedule to MUNI for the Design of the Mission Bay Turn-Around Loop – ACTION* (attachment 4) This action will support the allocation of $238,000 to MUNI for the design of the Mission Bay Turn-Around Loop (Mission Bay TAL). The Mission Bay TAL consists of a single track around a city block on the east side of Third Street using 18th, Illinois, and 19th Streets. A portion of the project, construction of the two-track turnouts and signals from the new double track in the middle of Third Street to approximately 50 yards east of Third Street in the middle of 18th and 19th Streets, was completed as part of the Third Street IOS project. Complementary to the Third Street Project, this project will allow for short line operation by enhancing turn-around capability for LRV trains. The completed loop on Illinois Street will allow: 1) extra peak commute trains to turn back to serve the maximum loads through Mission Bay to downtown; 2) serve as a temporary location for vehicles that must be taken out of service; and 3) allow trains to lay-over between runs and be on stand-by readiness for peak period service. The requested funds will be utilized to perform project management, engineering, and design of plans and specifications. We are seeking a motion of support to allocate $238,000 in Prop K funds subject to the Attached Fiscal Year Cash Flow Distribution Schedule to MUNI for the design of the Mission Bay Turn-Around Loop. 7. Adopt a Motion of Support for the Allocation of $1.4M in Prop K Funds, Currently on Reserve for the Southern Terminal of the Third Street Project, to MUNI for Construction of the Metro East Maintenance Facility, Subject to the Attached Fiscal Year Cash Flow Distribution Schedule and Contingent on Action by the Municipal Transportation Agency Board Guaranteeing the Reimbursement of Funds as needed to enable completion of the Southern Terminal Consistent with the Timeline reflected in the 2005 Prop K Strategic Plan – ACTION* (attachment 5) An integral component of the Third Street Light Rail Project, the MUNI Metro East Light Rail Vehicle Maintenance Facility (MME) will be built on a site just northwest of Pier 80. The MME will be a stand-alone facility capable of providing full repair and maintenance services for MUNI's LRV fleet. MUNI has advertised for bids for construction of the MME on three separate occasions. The most recent bid opening took place on May 18, 2005, when a single bid was received. The sole bidder, Stacy and Witbeck submitted a bid of $131M, which was $16M over the project budget. In accordance with the City's Administrative Code, MUNI and Authority staff conducted a series of negotiation sessions with the contractor, resulting in a final bid of $120M. The $11M reduction in cost was achieved thru a combination of concessions from the contractor and subcontractors, adjustments to the specifications, Value Engineering, and some minor scope reductions. In order to bridge the resulting $5M gap, MUNI has decided to defer construction of five of the yard tracks and the sanding system until such time in which additional funding can be identified. This action will reduce the gap by $3.6M, leaving a $1.4M Bridge toll shortfall. MUNI needs to award the MME contract as soon as possible in order to secure the contractor as well as RM2 funds programmed for the facility. The Southern Terminal of the Third Street project has $5.9M in Prop K funds programmed for FY 2009/10. MUNI wishes to advance $1.4M of the Southern Terminal funds to address the immediate shortfall for the MME and reimburse them on FY 2009/2010. This advance will be contingent on MTA Board action guaranteeing its reimbursement We are seeking a motion of support for the allocation of $1.4M in Prop K Funds, currently on reserve for the Southern Terminal of the Third Street Project, to MUNI for construction of the Metro East Maintenance Facility, subject to the attached Fiscal Year Cash Flow Distribution Schedule and contingent on action by the Municipal Transportation Agency Board guaranteeing the reimbursement of funds as needed to enable completion of the Southern Terminal consistent with the timeline reflected in the 2005 Prop K Strategic Plan. 7:25 Finance and Administration 8. Adopt a Motion of Support for the Award of a Consultant Contract to the Top-Ranked Firm as Scored by the Selection Panel for On-Call Transportation Planning Services – ACTION* (attachment 6) On June 1, 2005, the Authority issued a Request for Proposals for on-call consultant services in transportation planning. In FY2005/06 the Authority is undertaking several neighborhood transportation planning studies across San Francisco with the aim to establish a model neighborhood planning process. The initial set of neighborhood transportation planning studies – and the majority of the technical assistance needed under the on-call transportation planning contract – will occur in several neighborhood where agency or community-based efforts have identified needs and potential solutions. A small portion of the contract will go towards general transportation planning technical assistance, such as the production of Strategic Analysis Reports and corridor studies. Responses to the Request for Proposals are due to the Authority on June 30, 2005. We have assembled a selection panel comprised of representatives from the Authority, the Municipal Transportation Agency (MTA), and the Planning Department to evaluate the proposals. Based on a competitive selection process, the panel will make a recommendation for award of consultant contract prior to the July 19 Finance Committee, allowing contract award by the Authority Board to occur in July, and expediting the availability of the consultant. We are seeking a motion of support for award of a consultant contract to the top-ranked firm as scored by the selection panel for On-Call Transportation Planning Services. 9. CAC Appointment – INFORMATION The Plans and Programs Committee will consider recommending appointment of four members to the CAC at its July 12 meeting. Three vacancies have resulted from term expirations of Fran Martin, Jaqueline Sachs, and Elizabeth Dunlap. The fourth vacancy was created when Sarah Chan's membership lapsed after the May 25th CAC meeting, since she missed the requisite meeting attendance requirements specified in the CAC By-Laws. Neither staff nor CAC members make recommendations regarding CAC appointments. CAC applications can be obtained at the Authority's website ( www.sfcta.org ) or by calling 522.4800. This is an information item. 7:35 Other Items 10. Status Report on the Third Street Light Rail Project– INFORMATION* (attachment 7) This is a status report on the Third Street Light Rail Project. Construction activities are currently ongoing throughout the entire corridor. As of April 30, 2005, the project has spent approximately 66% of the total budget, including soft costs. With construction 59% complete, various contracts are approaching completion. All contracts, except Segment A, are currently within budget and most of them are scheduled to be completed in time to support the start of revenue service. Segment A, the 4th Street Bridge, has been plagued with delays caused by unforeseen site conditions, quality control problems, and the contractor's inability to prosecute the work efficiently. Up until now, the contract schedule showed completion of this contract in May 2005, a nine-month extension from the baseline date of August 2004. Issues currently under negotiation have affected the project duration. Based on the contractor's production rate of 4-5% per month, DPW, which is managing the contract, is now projecting completion of this contract for November 2005, resulting in a rescheduling of the start of revenue service to June 2006. Starting with the April progress payment, DPW will assess liquidated damages at the rate of $25,000 per day in accordance with the contract. Bids for the Metro East Maintenance Facility (MME) were opened on May 18. Stacy and Witbeck was the sole bidder for the contract. Their bid of $131M was $16M over the Engineer's Estimate. In accordance with the City's Administrative Code, MUNI and Authority staff conducted a series of negotiation sessions with the contractor, resulting in a final bid of $120M. In order to bridge the resulting gap of $5M, MUNI has decided to defer construction of five of the yard tracks and the sanding system until such time in which additional funding can be identified, in the hope that the additional funding can be secured while construction of the project is still ongoing. This action will reduce the gap by $3.6M, leaving a $1.4M shortfall. The $1.4M shortfall is the subject of a separate agenda item. Efforts continue in the corridor to address environmental concerns along Third Street, and MUNI continues to publish its air monitoring results. During March 2005, 82% of the tests were below the action threshold. This is an information item. 7:50 11. Public Comment 8:00 12. Adjournment * Materials Attached Next Regular Meeting: July 27, 2005 Due to the Board of Supervisors' recess, all Authority meetings are canceled for the month of August. Please call the Clerk of the Authority with any questions. CAC MEMBERS WHO ARE UNABLE TO ATTEND SHOULD CONTACT POOJA JHUNJHUNWALA AT 522-4831 This meeting location is wheelchair accessible. In order to allow individuals with environmental illness or multiple-chemical sensitivity to attend the meeting, individuals are requested to refrain from wearing perfume or other scented products. All times shown are for information only. Items will be called at the discretion of the Chair. If you prefer receiving future agendas via email instead of regular mail, . |
