San Francisco County Transportation Authority
Moving the City

AGENDA

PLANS AND PROGRAMS COMMITTEE

Meeting Notice

Date: 10:00 a.m. , Tuesday, July 12, 2005 *Note new time*
Location: Room 250, City Hall *Note new place*
Commissioners: Dufty (Chair), Peskin (Vice-Chair), Alioto-Pier, Daly, Maxwell, and McGoldrick (Ex-Officio)
CLERK: Pooja Jhunjhunwala

1. Roll Call

2. Approval of Minutes of the June 14, 2005 Meeting – ACTION* (attachment 1)

3. Citizens Advisory Committee Report – INFORMATION* (attachment 2)

4. Recommend Appointment of Three Members to the Citizens Advisory Committee – ACTION* (attachment 3)

The Authority has an eleven-member Citizens Advisory Committee (CAC). CAC members serve two-year terms. Per the Authority's Administrative Code, the Plans and Programs Committee recommends and the Authority Board appoints individuals to fill any CAC vacancies. Neither Authority staff nor the CAC make any recommendations on CAC appointments, but we maintain an up-to-date database of applications for CAC membership. A chart with information about current CAC members is attached, showing ethnicity, gender, neighborhood of residence, and affiliation. There are three vacancies on the CAC requiring Committee action. These vacancies are a result of term expirations for Jaqualine Sachs, Elizabeth Dunlap and Fran Martin. The recommendation is to appoint three members to the Citizens Advisory Committee.

5. Recommend Allocation of $5,506,976 in Prop K Funds, With Conditions and Subject to the Attached Fiscal Year Cash Flow Distribution Schedules, for 21 Prop K Funding Requests and Appropriation of $73,000 in Prop K Funds for the 19th Avenue Corridor Transportation Plan, $94,600 for the 2nd, 5th and Townsend Bicycle Projects and $40,000 for the Tenderloin/Little Saigon Neighborhood Transportation Plan Subject to the Attached Fiscal Year Cash Flow Distribution Schedules, as Presented. – ACTION* (attachment 4) (Allocation Request Forms)

Each spring the Authority issues an annual call for Prop K projects with the intent of bringing as many of the programmatic and other individual capital project allocations to the Authority Board for approval in June. This allows project sponsors to incorporate the level of Prop K funding in their annual budget processes, and to put into place the staff and other resources necessary to deliver Prop K projects and programs. Subject to funding availability, project sponsors that can demonstrate need and project readiness can also receive allocations for individual projects and programs during the year. Last month the Board recommended approval of just over $46 million in such requests. This month we are recommending approval of 24 additional requests. The recommended allocations are consistent with the Strategic Plan and will not trigger the need for additional financing beyond that already assumed in the Strategic Plan. We are seeking a recommendation to allocate $5,506,976 in Prop K funds, with conditions and subject to the attached Fiscal Year Cash Flow Distribution Schedules, for 21 Prop K funding requests and appropriation of $73,000 in Prop K funds for the 19 th Avenue Corridor Transportation Plan, $94,600 for the 2 nd , 5 th and Townsend Bicycle Projects, and $40,000 for the Tenderloin/Little Saigon Neighborhood Transportation Plan subject to the attached Fiscal Year Cash Flow Distribution Schedules, as presented.

6. Recommend Allocation to MUNI of $3,086,642 in Prop K Funds, Subject to the Attached Fiscal Year Cash Flow Distribution Schedule, for Construction Support for the Third Street Light Rail Project – ACTION* (attachment 5)

This is a funding request for construction support for the Initial Operating Segment (IOS) of the Third Street Light Rail Project. The requested action will allocate $3,086,642 in Proposition K funds for construction support on the line segment contracts. The total budget for construction support for the Third Street Light Rail Project is $114.7M, of which $104.4 has already been allocated by the Authority. We are seeking a recommendation to allocate to MUNI $3,086,642 in Prop K funds, subject to the Attached Fiscal Year Cash Flow Distribution Schedule, for construction support for the Third Street Light Rail Project.

7. Recommend Allocation to MUNI of $238,000 in Prop K Funds, Subject to the Attached Fiscal Year Cash Flow Distribution Schedule, for the Design of the Mission Bay Turn-Around Loop – ACTION* (attachment 6)

This action will support the allocation to MUNI of $238,000 in Prop K funds for the design of the Mission Bay Turn-Around Loop (Mission Bay TAL). The Mission Bay TAL consists of a single track around a city block on the east side of Third Street using 18th, Illinois , and 19th Streets. A portion of the project, construction of the two-track turnouts and signals from the new double track in the middle of Third Street to approximately 50 yards east of Third Street in the middle of 18th and 19th Streets, was completed as part of the Third Street IOS project. Complementary to the Third Street Project, this project will allow for short line operation by enhancing turn-around capability for LRV trains. The completed loop on Illinois Street will allow: 1) extra peak commute trains to turn back to serve the maximum loads through Mission Bay to downtown; 2) serve as a temporary location for vehicles that must be taken out of service; and 3) allow trains to lay-over between runs and be on stand-by readiness for peak period service. The requested funds will be utilized to perform project management, engineering, and design of plans and specifications. We are seeking a recommendation to allocate to MUNI $238,000 in Prop K funds subject to the Attached Fiscal Year Cash Flow Distribution Schedule for the design of the Mission Bay Turn-Around Loop .

8. Recommend Allocation to MUNI of $1.4M in Prop K Funds, Currently on Reserve for the Southern Terminal of the Third Street Project, for Construction of the Metro East Maintenance Facility, Subject to the Attached Fiscal Year Cash Flow Distribution Schedule and Contingent on Action by the Municipal Transportation Agency Board Guaranteeing the Reimbursement of Funds as needed to enable completion of the Southern Terminal Consistent with the Timeline reflected in the 2005 Prop K Strategic Plan – ACTION* (attachment 7)

The MUNI Metro East Light Rail Vehicle Maintenance Facility (MME) will be built on a site just northwest of Pier 80, as stand-alone facility capable of providing full repair and maintenance services for MUNI's LRV fleet. MUNI has sought bids for construction of the MME on three separate occasions. The most recent bid opening took place on May 18, 2005 . The sole bid, from Stacy and Witbeck, came in at $131M, which was $16M over the project budget. In accordance with the City's Administrative Code, MUNI and Authority staff conducted a series of negotiation sessions with the contractor, resulting in a final bid of $120M. The $11M reduction in cost was achieved through a combination of concessions from the contractor and subcontractors, adjustments to the specifications, Value Engineering, and some minor scope reductions. In order to bridge the resulting $5M gap, MUNI has decided to defer construction of five of the yard tracks and the sanding system until such time in which additional funding can be identified. This action will reduce the gap by $3.6M, leaving a $1.4M budget shortfall. MUNI needs to award the MME contract as soon as possible in order to secure RM2 funds programmed for the facility and comply with an obligation deadline involving $22M in State funds. The Southern Terminal of the Third Street project has $5.9M in Prop K funds programmed for FY 2009/10. MUNI wishes to advance $1.4M of the Southern Terminal funds to address the immediate shortfall for the MME, and reimburse them on FY 2009/10. This advance will be contingent on MTA Board action guaranteeing its reimbursement We are seeking a recommendation to allocate to MUNI $1.4M in Prop K Funds, currently on reserve for the Southern Terminal of the Third Street Project, to MUNI for construction of the Metro East Maintenance Facility, subject to the attached Fiscal Year Cash Flow Distribution Schedule and contingent on action by the Municipal Transportation Agency Board guaranteeing the reimbursement of funds as needed to enable completion of the Southern Terminal consistent with the timeline reflected in the 2005 Prop K Strategic Plan.

9. Status Report on the Third Street Light Rail Project– INFORMATION* (attachment 8)

This is a status report on the Third Street Light Rail Project. Construction activities are currently ongoing throughout the entire corridor. As of May 31, 2005 , the project has spent approximately 67% of the total budget, including soft costs. With construction 60% complete, various contracts are approaching completion. All contracts, except Segment A, are currently within budget and most of them are scheduled to be completed in time to support the start of revenue service, which is currently scheduled for June 2006. Segment A, the Fourth Street Bridge , continues to be on the critical path of the project, with completion projected for December 2005. DPW commenced to assess liquidated damages against the Segment A contractor at the rate of $25,000 per day in accordance with the contract. On May 18, MUNI received only one bid for the MME construction contract, $16M over the Engineers' Estimate. See separate agenda item for detailed discussion. Efforts continue in the corridor to address environmental concerns along Third Street , and MUNI continues to publish its air monitoring results. During April 2005, 82% of the tests were below the action threshold. This is an information item.

10. Introduction of New Items – INFORMATION

11. Public Comment

12. Adjournment

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