San Francisco County Transportation Authority
Moving the City

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AGENDA

CITIZENS ADVISORY COMMITTEE

Meeting Notice

Date: 6:00 p.m., Wednesday, May 24, 2006
Location: 100 Van Ness Avenue , 26 th Floor

6:00 1. Committee Meeting Call to Order

6:05 2. Adoption of Minutes of the April 26, 2006 Meeting - ACTION * (attachment)

6:07 3. Chair's Report – INFORMATION

4. CAC Appointment – INFORMATION

Carlos Borromeo's term expires after the May 24 CAC meeting. Mr. Borromeo is not requesting reappointment. The Plans and Programs Committee will consider this vacancy on June 13, 2006. After Mr. Borromeo's term expiration, there will be one vacancy on the CAC. This is an information item.

6:10 Programming

5. Adopt a Motion of Support for the Allocation of $29,730,472 in Prop K Funds for 16 Annual Requests, Subject to the Attached Fiscal Year Cash Flow Distribution Schedules, and Associated 5-Year Prioritization Program Amendments – ACTION* (attachment) (applications)

Each spring the Authority issues an annual call for Prop K projects with the intent of bringing as many of the programmatic and other individual capital project allocations to the Authority Board for approval in June. This allows project sponsors to incorporate the level of Prop K funding in their annual budget processes, and to put into place the staff and other resources necessary to deliver Prop K projects and programs. P roject sponsors that can demonstrate need and project readiness can also receive allocations for individual projects and programs during the year. Last month we presented 16 applications requesting over $34.3 million in Prop K funds to the Citizens Advisory Committee as an information item. This month we are bringing back the 16 applications with a staff recommendation to support allocation of about $34.3 million in Prop K funds as shown in Attachment 1. Our recommendation differs from the amount requested by the sponsor for only two projects. The first is the Department of Public Works (DPW) public sidewalk repair project. Our recommendation on DPW's request to reprogram funds currently programmed for bicycle facility maintenance to sidewalk repair is pending further information from MTA bicycle program staff that is due by May 25. We will bring a recommendation on these additional funds to the CAC in June. With respect to DPW's street resurfacing program, we are recommending allocation of about $8.3 million instead of the $12.87 million requested, a reduction that is slightly less than the anticipated Prop 42 funds. However, we are proposing keeping the remaining $4.5 million in Fiscal Year 2006/07 for the time being as an incentive should DPW be able to complete design on enough of the proposed Fiscal Year 2006/07 projects that it is ready to move forward with advertising construction contracts this year and has exhausted all the other available fund sources which don't have financing costs associated them as does Prop K. DPW is in agreement with the proposed recommendation. We are seeking a motion of support for the allocation of $29,730,472 in Prop K funds for 16 annual requests, subject to the attached Fiscal Year Cash Flow Distribution Schedules, and associated 5YPP amendments.

6. Approve a Motion of Support for an Allocation of $200,000 in Prop K Funds to the Municipal Transportation Agency (MTA) for Construction of the 19 th Avenue Signal Upgrade Project Phase I, Subject to the Attached Fiscal Year Cash Flow Distribution Schedule – ACTION* (attachment)

The 19 th Avenue Signal Upgrade project involves signal upgrades to 34 intersections including installation of mast arm-mounted traffic signals, pedestrian indications with countdown features, new signal indications, conduits, poles, wiring, controller equipment, and ADA-compliant curb ramps. In addition to providing needed replacement of signal infrastructure that is over 50-years old, the upgrades are expected to help significantly improve pedestrian and vehicular safety. Since 19 th Avenue is a state highway, the signal upgrade project is governed by a Cooperative Agreement between Caltrans and the City and County of San Francisco which requires an equal funding split over the life of the project. Caltrans first advertised Phase I of the project for bid in September 2005. Bids came in $1,000,000 over the Caltrans engineer's estimate. It appears that escalation of steel and concrete costs is the primary explanation for the high bids. Caltrans subsequently revised the scope including postponing two of the 12 intersections to Phase II, and making other minor modifications. Caltrans is now ready to advertise the project for bid again, but has requested that the City secure $200,000 in additional funds in anticipation of unforeseen construction costs and utility conflict related costs. This is in direct response to the experience of Caltrans and the City on the recently completed Lombard Street Signal Upgrade where significant cost increases for utility relocation were encountered. MTA has requested that the additional funds come from the amount currently programmed to Phase II. We are recommending approval of this request in order to avoid further delays to Phase I given the anticipated safety improvements, and to avoid losing the 50% state match to the overall signal upgrade project. The additional funds will be counted toward the City and County of San Francisco share of the total project cost. We are seeking a motion of support for an allocation of $200,000 in Prop K funds to the MTA for construction of the 19 th Avenue Signal Upgrade Project Phase I, subject to the attached Fiscal Year Cash Flow Distribution Schedule.

7. Prop K Fiscal Year 2006/07 Annual Allocations, Part 2 – INFORMATION* (attachment) (applications)

The Authority's annual call for Prop K projects allows project sponsors to incorporate the level of Prop K funding in their annual budget processes, and to put into place the staff and other resources necessary to deliver Prop K projects and programs. This is the second round of annual applications for Fiscal Year 2006/07, including 9 applications submitted by April 25. The applications are from the traffic calming, pedestrian circulation and safety, and bicycle circulation and safety categories. Subject to funding availability, project sponsors that can demonstrate need and project readiness can also receive allocations for individual projects and programs during the year, after the annual call for applications. Attachment 1 summarizes the applications received, which have a combined request of $1.9 million in Prop K funds. Attachment 2 provides highlights from our initial review, including progress or lack thereof on prior year allocations, cost increases, need for 5YPP amendments, and other information that may impact scope, schedule or budget. We have invited project sponsors to attend the meeting to answer any questions that the CAC may have. We are continuing to work with sponsors to evaluate and revise applications and expect to bring these applications back to the CAC for approval in June. We are seeking guidance and input from the CAC. This is an information item.

7:00 Finance and Administration

8. Adopt a Motion of Support for the Adoption of the Proposed FY2006/07 Annual Budget and Work Program Budget – ACTION* (attachment)

Pursuant to State statutes (PUC Code Sections 131000 et seq.) and Authority Fiscal Policy, the Authority Board must adopt an Annual Budget for any given fiscal year by June 30 of the previous fiscal year. The proposed FY2006/07 Annual Budget forecasts sales tax, grant and investment revenues at $222.8 million for the fiscal period. Total expenditures are forecast at $220.5 million, and incorporate the capital expenditure estimates contained in the approved 2005 Strategic Plan, along with associated financing interest costs, administrative and operating expenses for the coming fiscal year. The Annual Budget also presents the Authority's detailed work program for FY2006/07. The Finance Committee reviewed the draft budget earlier this month. We are seeking a motion of support for the adoption of the Proposed FY2006/07 Annual Budget and Work Program.

9. Adopt a Motion of Support to Authorize the Executive Director to Negotiate and Execute Various Professional Service Contracts, including Amendments to Current Contracts up to $473,900, for an Amount not to Exceed $1,216,650 – ACTION* (attachment)

The Authority contracts with City departments and outside firms for certain specialized professional services in areas where factors like costs, work volume or the degree of specialization required would not justify the use of in-house staff. We are recommending either executing an annual contract or exercising contractual options for various professional services which include audit services, on-call engineering, on-call general counsel, telecast and closed captioning services, financial advisory services, on-call legislative advocacy, on-call information systems consulting, on-call modeling services and on-call planning services for FY2006/07 for an amount not to exceed $1,216,650. The FY2006/07 recommended amounts for the on-call engineering, financial advisory, on-call modeling and on-call planning services are greater than the current contractual limits represents $473,900 of the recommended $1,216,650, which will require amendments to those four contracts. We are seeking a motion of support to authorize the Executive Director to negotiate and execute various professional service contracts, including amendments to current contracts up to $473,900, for an amount not to exceed $1,216,650 .

7:40 Other

10. Status Report on the Third Street Light Rail Project – INFORMATION* (attachment)

This is a status report on the Third Street Light Rail Project. The focus of construction activities continues on segments A, C, and J, as well as on the Metro East Maintenance Facility (MME). As of March 31, 2006, the project has spent approximately 74.49% of the total budget, including soft costs. As of the end of the reporting period, overall construction was 70.6% complete. Most segments are complete or nearly complete with the exception of segment A (Fourth St. Bridge), segment C ( Islais Creek Bridge ), and segment J (Station Finishes and Project-wide Systems). On Segment A, the first Breda LRV was driven from the existing alignment at Fourth and King Streets across the Fourth St. Bridge onto Segment B continuing to 19th St on April 24 th . In Segment J, the contractor has completed pulling cable by hand in the conduits that were found to be out of tolerance. Work continues in the startup testing and certification process, where slow speed testing is taking place along the whole corridor. In parallel, work is also progressing with the operator signup and training processes. MTA has rescheduled the start of revenue service to sometime between January 1, 2007 and March 1, 2007, depending on the outcome of startup testing. MTA has selected a new Project Manager, Mr. Ashish Patel, who will take over the project on May 22. The MTA is planning to start the CER for the Southern Terminal on June 1, 2006 and the final CER on August 1, 2007. This is an information item.

7:50 11. Public Comment

8:00 12. Adjournment

* Materials Attached

Next Regular Meeting: June 28, 2006

CAC MEMBERS WHO ARE UNABLE TO ATTEND SHOULD CONTACT POOJA JHUNJHUNWALA AT 522-4831

This meeting location is wheelchair accessible. In order to allow individuals with environmental illness or multiple-chemical sensitivity to attend the meeting, individuals are requested to refrain from wearing perfume or other scented products. All times shown are for information only. Items will be called at the discretion of the Chair.

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