| Finance Committee - Tuesday, July 25, 2006 |
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AGENDA FINANCE COMMITTEEMeeting Notice Date: 10:00 a.m., Tuesday, July 25, 2006 1. Roll Call 2. Approval of Minutes of the June 20, 2006 Meeting - ACTION* (attachment) 3. Uphold the Executive Director's Rejection of the Protest by Senior Action Network (SAN) of the Authority's Decision to Reject All Bids for Request for Proposals #05/06-19 (Community Involvement Service for the Pedestrian Master Plan); and Reject the SAN Request for a Hearing on the Matter – ACTION * (attachment) On May 12, 2006, the Authority issued a request for proposals (RFP) #05/06-19 for Community Involvement Services for the Pedestrian Master Plan (PMP). Only one proposal was received, from Senior Action Network (SAN). In accordance with Authority procurement policy and procedures, the proposal was reviewed by a selection panel which recommended that the Authority reject all bids. On June 21, 2006, the Authority advised SAN of its decision to reject all bids. On June 28, 2006, the Authority received a letter from SAN protesting this decision. After review of the SAN protest, and pursuant to Authority procurement policy, the Executive Director rejected the SAN protest. On July 20, 2006, SAN submitted an appeal of the Executive Director's decision to the Authority's Finance Committee. We are seeking a recommendation to uphold the Executive Director's rejection of the SAN protest, and reject the SAN request for a hearing on the matter. 4. POSSIBLE HEARING, Pursuant to Authority Protest and Appeal Policies and Procedures, to Consider the Executive Director's Rejection of the Protest by Senior Action Network (SAN) of the Authority's Decision to Reject All Bids for Request for Proposals #05/06-19 (Community Involvement Service for the Pedestrian Master Plan) and Possible Recommendation on the Appeal - ACTION On July 20, 2006, Senior Action Network submitted an appeal to the Authority Finance Committee of the Executive Director's decision to reject the SAN protest of the Authority's decision to reject all bids for Request for Proposal #05/06-19. Under the Authority Protest and Appeal Policies and Procedures, unless a majority of the Finance Committee votes to rejectt an appeal of an Executive Director decision on a bid protest, the Finance Committee shall hold a hearing on the appeal. The protesting party is allowed fifteen (15) minutes to present its case to the Committee. Authority staff is then allowed fifteen (15) minutes to present its case. SAN was notified on July 21,2006, of the possible hearing on its appeal at the July 25, 2006 Finance Committee meeting. We are seeking a recommendation on the appeal. 5. Recommend an Increase to the Professional Services Contract with Parsons Brinckerhoff , in the Amount of $4.003 Million and a One-Year Extension for Expanded Scope on the Doyle Drive Environmental and Design Study; and an Increase to the Project Management Contract with Lee Saage in the amount of $175,000 and a One-Year Extension – ACTION* (attachment) The Authority is the lead agency for development of preliminary engineering and preparation of a federal environmental impact statement and state environmental impact report (EIS/R) for the replacement of Doyle Drive , the South Access to the Golden Gate Bridge . In consultation with other lead and cooperating agencies, the Authority is moving toward selection of a preferred alternative. To maintain project momentum and to take advantage of federal funding now available for design, the California Department of Transportation and the Authority have agreed to proceed with selected design work in advance of completing the Final EIS/R. This includes mitigation and pre-design tasks that are needed, irrespective of the project alternative selected, to provide baseline information for design and to strengthen preliminary engineering and cost estimates prepared as part of the environmental impact statement and report. We are seeking a recommendation to increase the amount of the professional services contract with Parsons Brinckerhoff, by $4.003 million and authorize a one-year extension for expanded scope on the Doyle Drive Environmental and Design Study; and to increase the amount of the project management contract with Lee Saage by $175,000 and authorize a one-year extension. 6. Recommend Authorizing the Executive Director to Execute Cooperative Agreements between the San Francisco County Transportation Authority and the California Department of Transportation for Receipt of Federal and State Funds – ACTION* (attachment) The Authority regularly receives federal and state transportation funds under ongoing grant programs as well as congressional earmarks. Caltrans has revised its procedures to require the execution of cooperative agreements for both state and federal funding, and further requires that the governing body of any local agency receiving such funds authorize through resolution an agency official to sign cooperative agreements. We are seeking a recommendation authorizing the Executive Director to execute cooperative agreements between the Authority and the California Department of Transportation for receipt of federal and state funds. 7. Recommend A ward of a 1-Year Contract with the Private Industry Council of San Francisco, Inc. to Provide Fiscal Agency and Administrative Services Support for the CityBuild Program, in an Amount Not to Exceed $260,000 – ACTION* (attachment) On June 18, 2004 , through Resolution #04-71, the Board appropriated $700,000 in Prop K funds for costs associated with the development and implementation of the CityBuild Pilot Program, a coordinated construction workforce development program intended to maximize the training and employment opportunities generated by City-sponsored public works projects. The Authority has served and continues to serve as a catalyst for the evolution and growth of the Program, which provides pre-apprenticeship training, professional services, vocational ESL , and youth training. Earlier this year, the Authority entered into a Memorandum of Understanding (MOU) with the San Francisco Mayor's Office of Economic & Workforce Development, City College of San Francisco, the Northern California Carpenters Regional Council and the Private Industry Council of San Francisco, Inc., which outlined the roles and responsibilities of the MOU signatories in the implementation, administration, instruction and overall operation of the 18-month CityBuild Pilot Program. In the MOU, the participating agencies agreed that the Private Industry Council would provide necessary fiscal agency and administrative support services for the CityBuild Program, and would be compensated out of the $700,000 Prop K appropriation. We are seeking a recommendation to award a 1-year contract with the Private Industry Council of San Francisco, Inc. to provide Fiscal Agency and Administrative Services Support for the CityBuild Program, in an Amount Not-to-Exceed $260,000. 8. Recommend Approval of a Professional Services Contract with Community Design + Architecture, Inc. for Planning and Design Services for the Citywide Streetscape Master Plan, in an Amount Not to Exceed $250,000– ACTION* (attachment) Consistent with the Board of Supervisors' recently adopted Better Streets Policy, the goal of the Citywide Streetscape Master Plan (SMP) is to develop a single set of design standards that will guide streetscape design for capital plans and projects led by a variety of city departments such as the Department of Public Works (DPW), the Municipal Transportation Authority (MTA), the Planning Department, the Public Utilities Commission (SFPUC), and the Authority. The SMP is also intended to result in strategic recommendations to improve and simplify how streetscape improvements—pedestrian amenities, street furnishings, landscaping, and lighting—are managed and maintained by the city. The $250,000 consultant effort is proposed to be funded with $90,000 in Prop K funds, appropriated through Resolution 06-60 and $80,000 each from DPW and the SFPUC. In order to expedite the consultant procurement process, the Mayor's Director of City Greening and the Planning Department requested that the Authority procure the consultant for the SMP on their behalf. The project will be overseen by the Mayor's Director of City Greening, making monthly reports to the Directors' Working Group, which is comprised of heads of city agencies with transportation-related functions, including the Authority. Day-to-day project management of the SMP consultant will be led by the Planning Department. The purpose of this memorandum is to report on the selection process and to seek a recommendation to approve a contract with the top scoring firm. We are seeking a recommendation to approve a professional services contract with Community Design + Architecture, Inc. for planning and design services for the Citywide SMP, in an amount not to exceed to $250,000. 9. Recommend Award of a One-Year Professional Services Contract to DMJM Harris, in an Amount Not to Exceed $300,000, to Provide Planning and Preliminary Engineering Services to Develop the Yerba Buena Island Ramps Project Study Report – ACTION* (attachment) The Treasure Island Development Authority and the Mayor's Office have requested that the Authority, as Congestion Management Agency for San Francisco , be the lead agency for the Caltrans-required Project Study Report (PSR) for the replacement of the Bay Bridge connector ramps to Yerba Buena Island. The Authority initiated a procurement to secure the necessary consultant services to ensure that a PSR is completed and approved by March 2007. A selection panel recommended award to the DMJM Harris team. We are seeking a recommendation to award a one-year professional services contract to DMJM Harris in an amount not to exceed $300,000, to provide planning and preliminary engineering services to develop the Yerba Buena Island Ramps Project Study Report 10. Recommend the Adoption of the Authority's Investment Policy – ACTION* (attachment) As required by Section 53600 of the California Government Code and by the Authority's own Investment Policy, the Executive Director will annually tender to the Board a statement of investment policy, along with any changes to that policy from prior form, for its consideration and adoption. The Authority Investment Policy was last reviewed on May 17, 2005 and adopted through Resolution 05-62. With assistance and guidance from general counsel and financial advisors, we are recommending several changes to the existing Investment Policy, to both clarify the current language and make the Policy language consistent with its governing Code. We are seeking a recommendation to adopt the Authority's Investment Policy. 11. Recommend Approval of the Authority's Debt Policy – ACTION* (attachment) The Authority's inaugural Debt Policy, reviewed on January 25, 2005 and adopted through Resolution 05-39, provided a comprehensive and consistent policy structure to guide the management of the Authority's capital financing program. As required by the Policy and prudent financial management principles, the Executive Director presents to the Board an annual review of any recommended changes to the Policy for its consideration and approval. With assistance and guidance from general counsel, bond counsel and financial advisors, we have prepared a number of recommended changes to the existing Debt Policy, to both clarify the current language and keep it consistent with applicable Codes. We are seeking a recommendation to adopt the Authority's Debt Policy 12. Recommend Adoption of the Authority's Annual Anticipated Disadvantaged Business Enterprise Participation Level of 22% for Federally-Funded Contracts during Federal Fiscal Year October 1, 2006 to September 30, 2007– ACTION* (attachment) On December 6, 2005, through Resolution 06-32, the Authority adopted a Disadvantaged Business Enterprise (DBE) Program, as required under Title 49 CFR Part 26. The Authority's program was approved by Caltrans, which administers federally-funded transportation projects in California . The DBE-utilization goal in the Authority's adopted Program included a requisite race-conscious component. Since then, in response to a 2005 Ninth Circuit Court of Appeals decision, and pursuant to the guidelines promulgated by the Federal Highway Administration in reaction to that decision, Caltrans decided to implement a wholly race-neutral DBE Program to assure continuation of federal-aid funding to Caltrans and its subrecipients, local agencies such as the Authority who receive federal aid funding through Caltrans. This decision required all local agencies to terminate their own DBE Programs, and be included in and follow the Caltrans DBE Program. In order to participate in the Caltrans DBE Program and remain eligible for federal funding for both the Doyle Drive Replacement Project and the Congestion Pricing Study, the Authority must adopt an Annual Anticipated Disadvantaged Business Enterprise Participation Level, calculated according to the Caltrans methodology. We are seeking a recommendation to adopt the Authority's Annual Anticipated Disadvantaged Business Enterprise Participation Level of 22% for Federally-Funded Contracts during Federal Fiscal Year October 1, 2006 to September 30, 2007. 13. Update on State and Federal Legislation – ACTION/INFORMATION* (attachment) 14. Introduction of New Items – INFORMATION 15. Public Comment 16. Adjournment Please note that the meeting proceedings can be viewed live at http://www.sfgov.org/sfgtv or that evening at 6:00 pm on Cable Channel 26 in San Francisco, with a repeat on the weekend (either Saturday or Sunday evening). To know the exact cablecast times for weekend viewing, please call SFGTV at (415) 557-4293 on Friday when the cablecast times have been determined. In order to assist the City's efforts to accommodate persons with severe allergies, environmental illnesses, multiple chemical sensitivity or related disabilities, attendees at all public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City accommodate these individuals. To obtain a disability-related modification or accommodation, including auxiliary aids or services, to participate in the meeting, please contact Pooja Jhunjhunwala at 415.522.4800 at least two business days before the meeting. Lobbyist Registration and Reporting Requirements: Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance [SF Campaign & Governmental Conduct Code, Sec. 2.100] to register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the S.F. Ethics Commission at 30 Van Ness Ave., Suite 3900, San Francisco, CA 94102, telephone (415) 581-2300; or website www.sfgov.org/ethics. Please Note: that the meeting proceedings can be viewed live at http://www.sfgov.org/sfgtv or that evening at 6:00 pm on Cable Channel 26 in San Francisco, with a repeat on the weekend (either Saturday or Sunday evening). To know the exact cablecast times for weekend viewing, please call SFGTV at (415) 557-4293 on Friday when the cablecast times have been determined. In order to assist the City's efforts to accommodate persons with severe allergies, environmental illnesses, multiple chemical sensitivity or related disabilities, attendees at all public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City accommodate these individuals. To obtain a disability-related modification or accommodation, including auxiliary aids or services, to participate in the meeting, please contact Pooja Jhunjhunwala at 415.522.4800 at least two business days before the meeting. Lobbyist Registration and Reporting Requirements: Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance [SF Campaign & Governmental Conduct Code, Sec. 2.100] to register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the S.F. Ethics Commission at 30 Van Ness Ave., Suite 3900, San Francisco, CA 94102, telephone (415) 581-2300; or website www.sfgov.org/ethics. |
