| Citizens Advisory Committee - October 25, 2006 |
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Click here for a pdf of the agenda AGENDA CITIZENS ADVISORY COMMITTEEMeeting Notice Date: 6:00 p.m., Wednesday, October 25, 2006 6:00 1. Committee Meeting Call to Order 6:05 2. Adoption of Minutes of the September 27, 2006 Meeting - ACTION* (attachment) 6:07 3. Chair's Report – INFORMATION 6:10 4. Status Report on the Third Street Light Rail Project Status Report – INFORMATION* (attachment) This is a status report on the Third Street Light Rail Project. The focus of construction activities continues on Segment J and the Metro East Maintenance Facility ( MME ). On September 5, 2006 MTA completed a new estimate-to-complete for the project, which is now forecast at $27.3M over the approved budget. As of August 31, 2006, the project had spent approximately 80% of the total approved budget, including soft costs, and overall construction was 78% complete. All line segment contracts are substantially complete, with the exception of Segment J (Station Finishes and Project-wide Systems), which is scheduled to complete in early November 2006. If only the line segments are considered and the MME is excluded, the degree of construction completion rises to 94%. MTA has submitted a funding plan to make up for the overrun from sources outside of Prop K. MTA is approaching completion of the operations readiness exercises and has posted the new operator schedules; signup started on October 9. The general signup, in which all divisions participate, is expected to be completed by October 17, approximately six weeks late. Operator training will start soon thereafter. Meanwhile, MTA, which has been conducting training of the instructors, is confident that the start of revenue service will not be affected by this delay. The MME is 35% complete and work is progressing on the roof system, curtain wall, siding, interior framing, and rough-in for utilities. Rail yard work continues on special trackwork and OCS poles. DPW and the contractor for the 4th Street Bridge continue working with the dispute resolution board. Limited passenger service will commence on January 13, 2007, and full revenue service will start on April 7, 2007. Work on preliminary engineering for the Central Subway is now 34% complete; community outreach meetings will take place throughout the month of October. This is an information item. 6:40 Programming and Legislation 5. Adopt a Motion of Support for the Allocation of $5,071,000 in Prop K Funds to the Municipal Transportation Authority (MTA) for Construction of the Third Street Project, Subject to the Attached Fiscal Year Cash Flow Distribution Schedule and Amendment of the Strategic Plan– ACTION* (attachment) The Municipal Transportation Authority (MTA) is in the process of completing the construction of the line segments of the Third Street Light Rail Project, which involves the construction of trackway and related light rail facilities from 4th and King Streets along 3rd Street to Bayshore Boulevard and Sunnydale Avenue, the construction of the MUNI Metro East Maintenance Facility (MME) and the purchase of 15 light rail vehicles. The Initial Operating Segment (IOS) is scheduled to start limited weekend service on January 13, 2007 and full revenue service on April 7, 2007. The MME portion of the project is scheduled to go into service in September 2008. MTA has requested $5,071,000 in Prop K funds to fund construction costs for the IOS. Specifically, the MTA plans to use the Prop K funds for potential settlements which are currently being negotiated for Segments C ( Islais Creek Bridge ) and J (Platforms, Signal Systems, and Communications). The requested funds are part of the existing $270.333 million sales tax commitment to the Third Street IOS. As part of our internal quality control process, we performed an audit of all allocations to the Third Street Project, which revealed that $5,071,000 previously allocated to DPW for the resurfacing of Third Street were incorrectly charged against the Prop K funding budget for the Third Street Project, instead of against the DPW Street Resurfacing Program. Therefore, an additional $5,071,000 remains to be allocated to MTA for the Third Street Light Rail Project. This action requires a corresponding Strategic Plan amendment. After this request, the only remaining Prop K funds programmed to the IOS are for Segment S (Southern Terminal). We are seeking a motion of support for the allocation of $5,071,000 in Prop K funds to the MTA for construction of the Third Street Project, subject to the attached Fiscal Year Cash Flow Distribution Schedule and amendment of the Strategic Plan . 6. Adopt a Motion of Support for the Allocation of $217,000 in Prop K funds, with Conditions, to the Bay Area Rapid Transit District (BART) for Construction of the Balboa Park Station Westside Entrance and Walkway Project, Subject to the Attached Fiscal Year Cash Flow Distribution Schedule – ACTION* (attachment) The Balboa Park Station Westside Entrance and Walkway Project (Project) will construct a safe and accessible walkway located along the north side of the Balboa Park BART station. This will become the main path of travel for pedestrians headed to City College , the Lick Wilmerding School and other destinations to the northwest of the BART/MUNI station. The project scope also includes constructing a new entrance with automatic fare collection equipment and fare gate array and installing additional lighting for pedestrian safety. In June 2005, through approval of Resolution 05-66, the Authority allocated $25,000 in Prop K funds to the Bay Area Rapid Transit District (BART) for design engineering of the Project, and committed to allocate about $217,000 for the construction phase. BART expects to substantially complete design by the end of November 2006, and consequently has submitted a Prop K request for the construction phase. Prop K combined with Federal Congestion Mitigation and Air Quality Improvement Program funds would fully funding the estimated $1.83 million construction cost. BART plans to advertise the project by December 2006, and complete the project in the third quarter of Fiscal Year 2007/08. The proposed recommendation includes a special condition requiring BART to submit proof of the final design to the Authority before incurring construction expenses for this project. We are seeking a motion of support for the allocation of $217,000 in Prop K funds, with conditions, to BART for construction of the Balboa Park Station Westside Entrance and Walkway Project, subject to the attached Fiscal Year Cash Flow Distribution Schedule . 7. Adopt a Motion of Support for the Allocation of $1,045,594 in Prop K funds, with Conditions, to the Municipal Transportation Authority (MTA) for the Procurement Phase of the Trolley Coach Rebuild Project, Subject to the Attached Fiscal Year Cash Flow Distribution Schedule – ACTION* (attachment) In April 2006, through approval of Resolution 06-55, the Authority allocated $500,000 in Prop K funds for the Municipal Transportation Agency (MTA) to perform design engineering for the rehabilitation of 59 1992 New Flyer articulated trolley coaches. The project is expected to reduce maintenance costs and ensure that the MTA has a fleet of trolley coaches that are reliable and safe through the end of their useful lives. MTA expects to complete prototype testing and design engineering by the end of December 2006, and consequently has submitted a request for $1,045,594 in Prop K funds for procurement and installation of the equipment needed to the rehabilitate these vehicles. Through this project, MTA intends to improve the cooling and filter system for Auxiliary Inverter Units (AIUs) and Battery Charger Units (BCUs); replace propulsion boards and axle housings; and rehabilitate brake and air systems. The MTA estimates that the total cost for this project is $4,500,000. Prop K will fund $1,545,594 of this project cost (including $500,000 from the prior allocation), and the remainder will be funded with Federal 5307 funds. The MTA plans to begin procuring equipment by December 2006, and complete the project by June 2009. The proposed recommendation includes a special condition requiring the MTA to submit proof of the completion of design engineering, including results of prototype testing, to the Authority before incurring expenses for the procurement phase of this project. We are seeking a motion of support for the allocation of $1,045,594 in Prop K funds, with conditions, to the MTA for the procurement phase of the Trolley Coach Rebuild Project, subject to the attached Fiscal Year Cash Flow Distribution Schedule . 8. Adopt a Motion of Support for the Allocation of $1,200,000 in Prop K funds, with Conditions, to the Municipal Transportation Authority (MTA) for the Procurement Phase of the Rear Wheel Safety Guard Project, Subject to the Attached Fiscal Year Cash Flow Distribution Schedule, and Amendment of the Relevant 5-Year Prioritization Program – ACTION* (attachment) The MTA has submitted a request for $1,200,000 in Prop K funds for procurement of 1,000 rear wheel safety guards, which would be installed on all of the buses and trolley coaches in MTA's fleet, including the reserve fleet. Rear wheel safety guards are designed to help prevent the rear wheel of the bus from hitting and running over objects that may be on the ground by deflecting the object away from underneath the bus's rear curb-side tires. The immediate installation of these devices is a high priority for MTA management, which sees this project as a way to increase public safety and reduce liability costs by minimizing the likelihood and severity of injuries and fatalities to the public. The 5-Year Prioritization Program (5YPP) for the Transit – System Maintenance and Renovation – Vehicles category does not include the Rear Wheel Safety Guard Project. Thus, MTA has requested a 5YPP amendment to reprogram $1.2 million of unallocated Fiscal Year 2005/06 Historic Vehicle Rehabilitation funds to this project. The MTA has committed to restoring funds to the Historic Vehicle Rehabilitation project by requesting a future 5YPP amendment to reprogram $2,546,947 in unallocated Fiscal Year 2005/06 funds from the Historic Vehicle Program to the Historic Vehicle Rehabilitation. MTA has indicated that the Historic Vehicle Program has been fully funded through the addition of $4.3 million from Regional Measure 2. We are seeking a motion of support for the allocation of $1,200,000 in Prop K funds, with conditions, to the MTA for the procurement phase of the Rear Wheel Safety Guard project, subject to the attached Fiscal Year Cash Flow Distribution Schedule, and amendment of the relevant 5YPP. 9. De-obligation of $1,700,000 in Prop K Funds, Previously Allocated by Resolution 06-27 to the Transbay Joint Powers Authority (TJPA) for Preliminary Engineering – Part 1, and A llocation of $4,004,000 in Prop K Funds, With Conditions, to the TJPA for Environmental Studies Related to the Loop Alternative Alignment and for Development of the Transbay District Plan, Subject to the Attached Fiscal Year Cash Flow Distribution Schedule, and Amendment of the Prop K Strategic Plan – INFORMATION * (attachment) The Caltrain Downtown Extension to a Rebuilt Transbay Terminal (TBT) has three major components: a new, multi-modal Transbay Terminal on the site of the present Transbay Terminal; extension of Caltrain from Fourth and Townsend Streets to an underground terminus at the new Transbay Terminal; and the establishment of a Redevelopment Area Plan. The Authority has emphasized to the TJPA that the scope of preliminary engineering activities, at least in the initial stages, must be clearly focused on value engineering efforts and other cost-cutting measures. We have also stressed that the scope should circumscribe preliminary engineering to those tasks that will help to appreciably reduce project costs, increase potential for revenue generation at the terminal, and restructure the project delivery. The subject TJPA request is to fund two activities following up on recommendations from the TJPA's spring 2006 value management exercise focused on the Caltrain Downtown Extension and the Mayor's Interagency Working Group on the Transbay Terminal Program. The TJPA requested $3.27 million to further evaluate the possibility of building a loop track for both Caltrain and high-speed rail in lieu of the current tail-track configuration. This alternate alignment, which has passed some preliminary fatal flaw analyses, offers the potential for both better service and an estimated $200 million in construction savings. The TJPA also requested $730,000 on behalf of the Planning Department for development and adoption of a Transbay District Plan. The Working Group reviewed current assumptions regarding public and private land uses and density of development in the Transbay District and identified potential sources in the range of $150 to $250 million in additional funds for the Transbay Terminal Program through increased tax increment, land sales, and assessment, which would result from changes in controls of land use and urban form. Due to the urgency of this request, it was taken directly to the full Board, which unanimously approved it at its September 26 meeting. We are bringing this item to the CAC in October to provide an update on this Prop K project. This is an information item. 10. Funding Workshop – INFORMATION In response to a request by the CAC, Authority staff have organized a brief funding workshop for the CAC. Due to time constraints at the September meeting, this item was continued. The workshop is intended to provide a general orientation to transportation funding, focusing on sources that are typically used to match sales tax funds for Prop K projects. We will also provide some reference materials including an overview of the related funding processes, terminology, agencies involved, and timelines. This is an information item. 7:40 Finance and Administration 11. Adopt a Motion of Support for Approval of a Professional Services Contract for Community Involvement Services for the Better Streets Plan, in an Amount Not to Exceed $245,000 – ACTION* (attachment) The Better Streets Plan (BSP) is a citywide policy document that will provide for the first time a unified set of standards and guidelines that govern the design of all city streets. It is being undertaken by the Department of Public Works (DPW), the Municipal Transportation Agency (MTA), the Planning Department, the Public Utilities Commission (PUC), and the Mayor's Office. The BSP will consist of two primary components: the Streetscape Master Plan (SMP) and the Pedestrian Transportation Master Plan (PMP). Consistent with the direction provided by the Plans and Programs Committee and requests from pedestrian advocates and other interested stakeholders, the City agencies involved in the BSP have asked the Authority to procure the community involvement consultant in order to expedite the selection process. This sense of urgency is particularly strong since technical work on both the SMP and PMP is already underway. The City agencies involved with the BSP are seeking a total of $245,000 for the community involvement contract, including $225,000 for core tasks and up to $20,000 for optional tasks. To date, commitments totaling $188,000 have been obtained. Award of the contract would be contingent on execution of a Memorandum of Understanding with the relevant city agencies and transfer of funds for the contract to the Authority. On September 21, 2006, the Authority issued a request for proposals (RFP) for community involvement services for the BSP. We received two proposals by the October 16 deadline. The Selection Panel has just begun the process of evaluating and ranking the proposals. We intend to complete the selection process in time to bring a specific recommendation to the Citizens Advisory Committee on October 25. We are seeking a motion of support for approval of a professional services contract for community involvement services for the Better Streets Plan, in an amount not to exceed to $245,000. 12. CAC Appointment – INFORMATION There one vacancy on the CAC as a result of the resignation of Ruth Grabowski. The Plans and Programs Committee will consider filling this vacancy at its November 14 meeting. Neither staff nor CAC members make recommendations regarding CAC appointments. CAC applications can be obtained at the Authority's website www.sfcta.org or by calling 522.4800. This is an information item. 7:50 13. Public Comment 8:00 14. Adjournment * Materials Attached Next Meeting: December 6, 2006 CAC MEMBERS WHO ARE UNABLE TO ATTEND SHOULD CONTACT POOJA JHUNJHUNWALA AT 522-4831 This meeting location is wheelchair accessible. In order to allow individuals with environmental illness or multiple-chemical sensitivity to attend the meeting, individuals are requested to refrain from wearing perfume or other scented products. All times shown are for information only. Items will be called at the discretion of the Chair. If you prefer receiving future agendas via email instead of regular mail, . |
