| Plans and Programs Committee - November 14, 2006 |
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AGENDA PLANS AND PROGRAMS COMMITTEEMeeting Notice Date: 10:30 a.m., Tuesday, November 14, 2006 1. Roll Call 2. Approval of Minutes of the October 17, 2006, Meeting – ACTION* (attachment) 3. Citizens Advisory Committee Report – INFORMATION* (attachment) 4. Recommend Appointment of Two Members to the Citizens Advisory Committee (CAC) – ACTION* (attachment) The Authority has an eleven-member Citizens Advisory Committee (CAC). CAC members serve two-year terms. Per the Authority's Administrative Code, the Plans and Programs Committee recommends and the Authority Board appoints individuals to fill any CAC vacancies. Neither Authority staff nor the CAC make any recommendations on CAC appointments, but we maintain an up-to-date database of applications for CAC membership. A chart with information about current CAC members is attached, showing ethnicity, gender, neighborhood of residence, and affiliation. There are two vacancies on the CAC requiring Committee action. The first vacancy was created by the resignation of Ruth Grabowski (District 11). The second vacancy was created when Fran Martin's (District 10) membership lapsed after the October 25 CAC meeting, as she had missed the requisite meeting attendance requirements specified in the CAC By-Laws. The recommendation is to appoint two members to the Citizens Advisory Committee. 5. Recommend Allocation of $5,071,000 in Prop K Funds to the Municipal Transportation Authority (MTA) for Construction of the Third Street Project, Subject to the Attached Fiscal Year Cash Flow Distribution Schedule and Amendment of the Strategic Plan – ACTION* (attachment) The Municipal Transportation Authority (MTA) is in the process of completing the construction of the line segments of the Third Street Light Rail Project, which involves the construction of trackway and related light rail facilities from 4th and King Streets along 3rd Street to Bayshore Boulevard and Sunnydale Avenue, the construction of the MUNI Metro East Maintenance Facility (MME) and the purchase of 15 light rail vehicles. The Initial Operating Segment (IOS) is scheduled to start limited weekend service on January 13, 2007 and full revenue service on April 7, 2007. The MME portion of the project is scheduled to go into service in September 2008. MTA has requested $5,071,000 in Prop K funds to fund construction costs for the IOS. Specifically, the MTA plans to use the Prop K funds for potential settlements which are currently being negotiated for Segments C ( Islais Creek Bridge ) and J (Platforms, Signal Systems, and Communications). The requested funds are part of the existing $270.333 million sales tax commitment to the Third Street IOS. As part of our internal quality control process, we performed an audit of all allocations to the Third Street Project, which revealed that $5,071,000 previously allocated to DPW for the resurfacing of Third Street were incorrectly charged against the Prop K funding budget for the Third Street Project, instead of against the DPW Street Resurfacing Program. Therefore, an additional $5,071,000 remains to be allocated to MTA for the Third Street Light Rail Project. This action requires a corresponding Strategic Plan amendment. After this request, the only remaining Prop K funds programmed to the IOS are for Segment S (Southern Terminal). We are seeking a recommendation to allocate $5,071,000 in Prop K funds to the MTA for construction of the Third Street Project, subject to the attached Fiscal Year Cash Flow Distribution Schedule and amendment of the Strategic Plan. 6. Recommend allocation of $217,000 in Prop K funds, with Conditions, to the Bay Area Rapid Transit District (BART) for Construction of the Balboa Park Station Westside Entrance and Walkway Project, Subject to the Attached Fiscal Year Cash Flow Distribution Schedule – ACTION* (attachment) The Balboa Park Station Westside Entrance and Walkway Project (Project) will construct a safe and accessible walkway located along the north side of the Balboa Park BART station. This will become the main path of travel for pedestrians headed to City College , the Lick Wilmerding School and other destinations to the northwest of the BART/MUNI station. The project scope also includes constructing a new entrance with automatic fare collection equipment and fare gate array and installing additional lighting for pedestrian safety. In June 2005, through approval of Resolution 05-66, the Authority allocated $25,000 in Prop K funds to the Bay Area Rapid Transit District (BART) for design engineering of the Project, and committed to allocate about $217,000 for the construction phase. BART expects to substantially complete design by the end of November 2006, and consequently has submitted a Prop K request for the construction phase. Prop K combined with Federal Congestion Mitigation and Air Quality Improvement Program funds would fully funding the estimated $1.83 million construction cost. BART plans to advertise the project by December 2006, and complete the project in the third quarter of Fiscal Year 2007/08. The proposed recommendation includes a special condition requiring BART to submit proof of the final design to the Authority before incurring construction expenses for this project. We are seeking a recommendation to allocate $217,000 in Prop K funds, with conditions, to BART for construction of the Balboa Park Station Westside Entrance and Walkway Project, subject to the attached Fiscal Year Cash Flow Distribution Schedule. 7. Recommend allocation of $1,045,594 in Prop K funds, with Conditions, to the Municipal Transportation Authority (MTA) for the Procurement Phase of the Trolley Coach Rebuild Project, Subject to the Attached Fiscal Year Cash Flow Distribution Schedule – ACTION* (attachment) In April 2006, through approval of Resolution 06-55, the Authority allocated $500,000 in Prop K funds for the Municipal Transportation Agency (MTA) to perform design engineering for the rehabilitation of 59 1992 New Flyer articulated trolley coaches. The project is expected to reduce maintenance costs and ensure that the MTA has a fleet of trolley coaches that are reliable and safe through the end of their useful lives. MTA expects to complete prototype testing and design engineering by the end of December 2006, and consequently has submitted a request for $1,045,594 in Prop K funds for procurement and installation of the equipment needed to the rehabilitate these vehicles. Through this project, MTA intends to improve the cooling and filter system for Auxiliary Inverter Units (AIUs) and Battery Charger Units (BCUs); replace propulsion boards and axle housings; and rehabilitate brake and air systems. The MTA estimates that the total cost for this project is $4,500,000. Prop K will fund $1,545,594 of this project cost (including $500,000 from the prior allocation), and the remainder will be funded with Federal 5307 funds. The MTA plans to begin procuring equipment by December 2006, and complete the project by June 2009. The proposed recommendation includes a special condition requiring the MTA to submit proof of the completion of design engineering, including results of prototype testing, to the Authority before incurring expenses for the procurement phase of this project. We are seeking a recommendation to allocate $1,045,594 in Prop K funds, with conditions, to the MTA for the procurement phase of the Trolley Coach Rebuild Project, subject to the attached Fiscal Year Cash Flow Distribution Schedule. 8. Recommend the Allocation of $1,200,000 in Prop K funds, with Conditions, to the Municipal Transportation Agency (MTA) for the Procurement Phase of the Rear Wheel Safety Guard Project, Subject to the Attached Fiscal Year Cash Flow Distribution Schedule, and Amendment of the Relevant 5-Year Prioritization Program – ACTION* (attachment) The Municipal Transportation Agency (MTA) has submitted a request for $1,200,000 in Prop K funds for procurement of 1,000 rear wheel safety guards, which would be installed on all of the buses and trolley coaches in MTA's fleet, including the reserve fleet. Rear wheel safety guards are designed to help prevent the rear wheel of the bus from hitting and running over objects that may be on the ground by deflecting the object away from underneath the bus's rear curb-side tires. The immediate installation of these devices is a high priority for MTA management, which sees this project as a way to increase public safety and reduce liability costs by minimizing the likelihood and severity of injuries and fatalities to the public. The 5-Year Prioritization Program (5YPP) for the Transit – System Maintenance and Renovation – Vehicles category does not include the Rear Wheel Safety Guard Project. Thus, MTA has requested a 5YPP amendment to reprogram $1.2 million of unallocated Fiscal Year 2005/06 Historic Vehicle Rehabilitation funds to this project. The MTA has committed to restoring funds to the Historic Vehicle Rehabilitation project by requesting a future 5YPP amendment to reprogram $2,546,947 in unallocated Fiscal Year 2005/06 funds from the Historic Vehicle Program to the Historic Vehicle Rehabilitation. MTA has indicated that the Historic Vehicle Program has been fully funded through the addition of $4.3 million from Regional Measure 2. We are seeking a recommendation to allocate $1,200,000 in Prop K funds, with conditions, to the MTA for the procurement phase of the Rear Wheel Safety Guard project, subject to the attached Fiscal Year Cash Flow Distribution Schedule, and amendment of the relevant 5YPP. 9. Update on the MTA Bicycle Program – INFORMATION On June 13 2006, the Superior Court of the State of California issued a legal injunction which effectively prohibits the implementation (e.g. construction) of bicycle improvements including, but not limited to bicycle lanes, pavement markings, signage, and bicycle parking. At the October 17 Plans and Programs Committee meeting, Commissioner Daly observed that despite the fact that the injunction does not restrict the City's ability to do planning, design, or engineering on bicycle projects, the Municipal Transportation Agency (MTA) appears to be slowing down work on these projects. Commissioner Daly, with the concurrence of Committee Chair Dufty, asked for a report from Authority staff with an analysis of whether the MTA was still aggressively pursuing funds for bicycle projects, with the intent of ensuring that the City is ready to move forward with projects immediately once the injunction was lifted. We have been working closely with MTA bicycle program staff to assess the status of currently funded projects, as well as gain an understanding of project development work planned for the next twelve months. At the November Plans and Programs Committee meeting we will report on our findings. We have invited MTA staff to attend the meeting to answer any questions that the Committee may have. This is an information item. 10. Status Report on the Third Street Light Rail Project –INFORMATION* (attachment) This is a status report on the Third Street Light Rail Project. The focus of construction activities continues on Segment J and the Metro East Maintenance Facility ( MME ). As of September 30, 2006, the project had spent approximately 82% of the total approved budget, including soft costs, and overall construction was 80% complete. All line segment contracts are substantially complete, with the exception of Segment J (Station Finishes and Project-wide Systems), which is scheduled to complete on December 15, 2006. If only the line segments are considered and the MME is excluded, the degree of construction completion rises to 95%. MTA's operator signup was completed on October 17; it resulted in 70 new operators coming to rail. Training on the alignment is scheduled to commence on November 10. MTA has been training recently-hired operators using the existing line; a class of 16 just graduated and a class of 22 is underway. MTA has completed the safety certification process and expects to complete all critical systems acceptance testing and operations readiness exercises on November 10. In early December, MTA expects to issue a letter to the CPUC confirming T-Line operational readiness. The availability of sufficient vehicles and mechanics to provide sustainable service for the new line continues to be one of the challenges MTA faces in preparation for revenue service. The MME is 43% complete; underground utilities and building plumbing have been completed, and work continues on the roof system, curtain wall, siding, interior framing, and rough-ins. Rail yard work continues on special trackwork and OCS poles. DPW and the contractor for the 4th Street Bridge continue working with the dispute resolution board. Limited passenger service will commence on January 13, 2007, and full revenue service will start on April 7, 2007. Work on preliminary engineering for the Central Subway is now 35% complete; four major community outreach meetings took place during October. This is an information item. 11. Introduction of New Items – INFORMATION 12. Public Comment 13. Adjournment Please note that the meeting proceedings can be viewed live at http://www.sfgov.org/sfgtv or that evening at 6:00 pm on Cable Channel 26 in San Francisco, with a repeat on the weekend (either Saturday or Sunday evening). To know the exact cablecast times for weekend viewing, please call SFGTV at (415) 557-4293 on Friday when the cablecast times have been determined. In order to assist the City's efforts to accommodate persons with severe allergies, environmental illnesses, multiple chemical sensitivity or related disabilities, attendees at all public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City accommodate these individuals. 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