San Francisco County Transportation Authority
Moving the City

Click here for Agenda PDF

AGENDA

CITIZENS ADVISORY COMMITTEE

Meeting Notice

Date:          6:00 p.m., Wednesday, February 25, 2009

Location:     100 Van Ness Avenue, 26^th Floor

Members:    Brian Larkin (Chair), Jacqualine Sachs (Vice Chair), Chris Jones, Cecilia Lim, Michael Ma, Fran Martin, Vicki Oppenheim, Jul Lynn Parsons, Peter Tannen, and Wendy Tran

6:00     1.          Committee Meeting Call to Order

6:05     2.         Adoption of Minutes of the January 28, 2009 Meeting - ACTION* attachment

6:07     3.         Chair's Report - INFORMATION

6:10      4.         Election of Chair and Vice Chair - ACTION

The terms of the CAC Chair and Vice-Chair expire in January of each year, as established by Section 2, Article II of the CAC By-Laws.  An election is required to select the Chair and Vice-Chair by a majority of the appointed CAC members.  Any CAC member is eligible for either the Chair or the Vice Chair position.  The elected Chair and Vice Chair immediately preside over the current meeting and the remaining 2009 meetings.

6:15      5.         CAC Appointment - INFORMATION

The Plans and Programs Committee will consider recommending appointment of one member to the CAC at its March 17 meeting. This vacancy resulted from the resignation of Anita Madrigal. Neither staff nor CAC members make recommendations regarding CAC appointments.  CAC applications can be obtained at the Authority's website (www.sfcta.org) or by calling 522.4800.  This is an information item.

6:17      Policy and Programming

5.                  Adopt a Motion of Support for the Allocation of $12,810,000 in Prop K Funds to the Transbay Joint Powers Authority for the Preliminary Engineering Phase for Architecture and Engineering of the Transbay Transit Center Building and Ramps Project, Subject to the Attached Fiscal Year Cash Flow Distribution Schedule  - ACTION* attachment

The Caltrain Downtown Extension to a Rebuilt Transbay Terminal (Transbay Transit Center Project) has three major components: a new multimodal Transbay Terminal on the site of the present Transbay Terminal; extension of Caltrain from Fourth and Townsend Streets to an underground terminus at the new Transbay Terminal; and the establishment of a Redevelopment Area Plan.  In June 2006, the Transbay Joint Powers Authority (TJPA) initiated a competition to select a design and development team to design a multi-modal Transit Center to be constructed by the TJPA, and to design and develop a tower adjacent to the Transit Center.  In September 2007, the TJPA Board selected Pelli Clarke Pelli Architects and Hines to design the new landmark Transbay Transit Center and to design and develop the Transbay Tower building.  After concluding exclusive negotiations with the Pelli Clarke Pelli team, the TJPA awarded the contract in the spring of 2008.  In April 2008, through approval of Resolution 08-68, the Authority allocated $10,040,000 in Fiscal Year 2007/08 Prop K funds to the TJPA for the Preliminary Engineering (PE) Phase for Architecture and Engineering (A&E) of the Transit Center Building and Ramps which included a commitment to allocate an additional $12,810,000 in Fiscal Year 2008/09 to the project.  The total cost for the PE phase for A&E is $43,750,000, of which the Prop K share is $22,850,000, comprised of the prior Prop K allocation and the current request.  The TJPA and its consultants commenced work on this project in May 2008 and expect to conclude the PE phase by September 30, 2009.  We are seeking a motion of support for the allocation of $12,810,000 in Prop K funds to the TJPA for the PE Phase for A&E of the Transit Center Building and Ramps Project, subject to the attached Fiscal Year Cash Flow Distribution Schedule.

6.                  Adopt a Motion of Support for the Allocation of $22,540 in Prop K Funds, with Conditions, to the Municipal Transportation Agency for Construction of the New Signal at Divisadero and Grove Streets Project, Subject to the Attached Fiscal Year Cash Flow Distribution Schedule and 5-Year Prioritization Program Amendment  - ACTION* attachment

The Municipal Transportation Agency (MTA) requests $22,540 in Prop K funds for the installation of traffic signal conduit and pull boxes at the intersection of Divisadero and Grove Streets. This work will facilitate the future installation of a traffic signal at this location when the MTA secures funding for such work. The MTA will coordinate this project with the Department of Public Works' (DPW) repaving of the intersection scheduled for July 2009. This will allow the MTA to avoid the excavation moratorium that restricts roadbed changes for five years after a paving project.  The MTA anticipates requesting Prop K funds for design in Fiscal Year 2009/10, and the signal could be operation in early 2012. We are seeking a motion of support for the allocation of $22,540 in Prop K funds, with conditions, to the MTA for construction of the New Signal at Divisadero and Grove project, subject to the attached Fiscal Year Cash Flow Distribution Schedule, and 5-Year Prioritization Progam amendment.

7.                  Adopt a Motion of Support for the Allocation of Up To $674,000 in Additional Prop K Funds, with Conditions, to the Municipal Transportation Agency (MTA) for the Construction Phase of the Overhead Rehabilitation-Traction Power Substations Project and up to $600,000 in Additional Prop K Funds, with Conditions, to the MTA for the Construction Phase of the Overhead Rehabilitation-Traction Power Feeders Project, Subject to the Attached Fiscal Year Cash Flow Distribution Schedules  - ACTION* attachment

The Municipal Transportation Agency (MTA) currently operates seven light rail lines, 17 trolley coach lines, and one historic streetcar line that all rely on the maintenance of the overhead trolley wire system and associated infrastructure.  The two subject projects, Overhead Rehabilitation-Traction Power Substations and Overhead Rehabilitation-Traction Power Feeders are critically important to maintaining the overhead trolley wire system.  The MTA's request for the Traction Power Substations project would provide an additional $674,000 in Prop K funds to match $2,696,000 in Federal Section 5307 funds for the construction phase the subject project.  This funding will be added to the current construction budget of $9,250,000, including $1,850,000 in Prop K funds allocated in September 2007 through Resolution 08-13, for a total construction budget of $12,620,000 or 36% more than the original estimate.  The MTA's request for the Traction Power Feeders project would provide an additional $600,000 in Prop K funds to match $2,400,000 in Federal Section 5307 funds for the construction phase the subject project.  This funding will be added to the current construction budget of $6,505,000, including $1,301,000 in Prop K funds allocated in September 2006 through Resolution 07-16, for a total construction budget of $9,505,000 or 46% more than the original estimate.  The cost increases are mainly due to integration of other projects into the construction contracts, increased labor costs, and increased material costs.  The MTA advertised both projects for bid in January 2009 and expects to award the traction power substations contract in May 2009 and the power feeders contract in April 2009.  We are bringing the MTA's requests to the CAC with tentative recommendations, pending receipt of additional labor details from the MTA. We are seeking a motion of support for the allocation of up to $674,000 in additional Prop K funds, with conditions, to the MTA for the construction phase of the Overhead Rehabilitation-Traction Power Substations project and up to $600,000 in additional Prop K funds, with conditions, to the MTA for the construction phase of the Overhead Rehabilitation-Traction Power Feeders project, subject to the attached Fiscal Year Cash Flow Distribution Schedules.

8.                  The Authority's Approach to the Federal Economic Stimulus Package - INFORMATION* attachment

On February 17, 2009, President Barack Obama signed into law The American Recovery and Reinvestment Act (ARRA) of 2009 calling for significant levels of new spending as well as tax cuts. The bill focuses spending on sectors deemed critical to rebuilding the nation's economy, including transportation and other infrastructure. The ARRA includes over $27 billion for highways and $16.4 billion for public transit including high speed rail. At the January CAC meeting we briefed the CAC on our proposed approach to the stimulus package. We will provide an update on our advocacy efforts related to this topic at the February CAC meeting. This is an information item.

7:20     Planning

9.                  Adopt a Motion of Support for the Award of a Consultant Contract(s) to the Top-Ranked Firm(s) as Scored by the Selection Panel for On-Call Transportation Planning Services - ACTION* attachment

                On January 15, 2009, the Authority issued a Request for Qualifications (RFQ) for on-call transportation planning consultant services to support the Authority's planning work program over the next two years.  In Fiscal Year 2008/09 and 2009/10, the Authority is undertaking transportation planning activities, including various area- and corridor-based studies, the Countywide Transportation Plan Update, Strategic Analysis Reports; and Neighborhood Transportation Plans.  The Authority seeks to contract with one or more teams in order to provide a broad range of skills and capabilities to support these efforts.  By the due date of February 17, the Authority received three Statements of Qualification (SOQ) in response to the RFQ.  One of these SOQs was rejected due to an initial technical evaluation score below 70 points.  On February 19, the Authority issued and invitation to interview two teams.  Interviews will be held on February 24.  Based on this competitive selection process, the review panel will make a recommendation for award of a consultant contract(s) at the February 25 CAC meeting.  We are seeking a motion of support for award of a consultant contract(s) to the top-ranked firm(s) as scored by the selection panel for On-Call Transportation Planning Services.

7:30     Finance and Administration

10.               Adopt a Motion of Support to Increase the Amount of the Professional Services Contract with the Arup/PB Joint Venture by $23,674,265 to a Total Amount of $36,257,265 in Order to Advance Design of the Doyle Drive Replacement Project to 100% - ACTION* attachment

The San Francisco County Transportation Authority (Authority) is working in partnership with Caltrans to implement the Doyle Drive Replacement Project. In January 2007, the Authority awarded a General Engineering and Design Consultant (GEC) task order contract to the Arup/PB Joint Venture.  The current budget of the contract is $12,583,000 to advance the project to the 35% design level, which has been achieved  The design team is now ready to proceed with additional work to advance the project to 100% design.  The current project schedule targets completion of engineering design in Spring 2010; however, Caltrans and the Authority are pursuing a strategy to accelerate delivery of the Project in an effort to avoid cost increases associated with escalation, and to improve Project eligibility for federal stimulus funding.  A tentative acceleration timeline and contracting strategy developed by Caltrans and the Authority could conceivably reduce the overall schedule by 22 months, opening the new Doyle Drive Parkway in late 2012.  It is not clear that a full 22-month acceleration can be achieved, but any reduction the time needed for design and construction will reduce cost.  The proposed $23.7 million increase in the contract with the Arup/PB Joint Venture would be funded by a combination of state Traffic Congestion Relief Program and the federal Urban Partnership Agreement funds.  We are seeking a motion of support to increase the amount of the professional services contract with the Arup/PB Joint Venture by $23,674,265 to a total amount of $36,257,265 in order to advance design of the Doyle Drive Replacement Project to 100%.

11.                Adopt a Motion of Support to Authorize the Executive Director to Execute an Amendment to Memorandum of Agreement 07/08-49B with the Presidio Trust and to Increase the Authorized Amount by $800,000 to a Total Amount Not to Exceed $2,109,927, for Services Related to the Doyle Drive Replacement Project - ACTION* attachment

The Authority entered into a Memorandum of Agreement (MOA) with the Presidio Trust in 2008 by which the Trust was to provide design and construction support services for the Doyle Drive Replacement Project and to be reimbursed for its costs associated with this effort in an amount with amendments not to exceed $1,309,927.  Trust staff has participated in efforts to determine existing conditions, and has assisted in: design for new utilities, stormwater management and drainage, structural and aesthetics design, cultural recordation, geotechnical investigations, right of way and a host of other project activities.  Caltrans and the Authority are pursuing a strategy to accelerate delivery of the Project in an effort to avoid cost increases associated with escalation and to improve project eligibility for federal stimulus funding.  One of the actions needed to implement project acceleration is to authorize the Presidio Trust to accelerate its support efforts and to take on more tasks over the next three years than originally anticipated. The amendment would increase the amount of the MOA by $800,000 from $1,309,927 to $2,109,927.  Funding for this increase will come from the federal Urban Partnership Agreement grant; federal Demonstration Program funds; and state Transportation Congestion Relief Program funds.  We are seeking a motion of support to authorize the Executive Director to execute an amendment to MOA 07/08-49B with the Presidio Trust and to increase the authorized amount by $800,000 to a total amount not to exceed $2,109,927, for services related to the Doyle Drive Replacement Project.

7:50     11.        Public Comment

8:00     12.        Adjournment

Next Regular Meeting: March 25, 2009

CAC MEMBERS WHO ARE UNABLE TO ATTEND SHOULD CONTACT ERIKA CHENG AT (415) 522-4831

This meeting location is wheelchair accessible.  In order to allow individuals with environmental illness or multiple-chemical sensitivity to attend the meeting, individuals are requested to refrain from wearing perfume or other scented products.  All times shown are for information only.  Items will be called at the discretion of the Chair.

If any materials related to an item on this agenda have been distributed to the Citizens Advisory Committee after distribution of the agenda packet, those materials are available for public inspection at the San Francisco County Transportation Authority at 100 Van Ness Avenue, Floor 26, San Francisco, CA 94102, during normal office hours.