San Francisco County Transportation Authority
Moving the City

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AGENDA

CITIZENS ADVISORY COMMITTEE

Meeting Notice

Date:          6:00 p.m., Wednesday, April 22, 2009

Location:     100 Van Ness Avenue, 26^th Floor

Members:    Brian Larkin (Chair), Peter Tannen (Vice Chair), Chris Jones, Cecilia Lim, Michael Ma, Fran Martin, Vicki Oppenheim, Jul Lynn Parsons, Jacqualine Sachs and Wendy Tran

6:00     1.          Committee Meeting Call to Order

6:05     2.         Adoption of Minutes of the March 25, 2009 Meeting - ACTION* attachment

6:07     3.         Chair's Report - INFORMATION

6:10      4.         CAC Appointment - INFORMATION

The Plans and Programs Committee will consider recommending appointment of one member to the CAC at its April 21 meeting. This vacancy resulted from the resignation of Anita Madrigal. Neither staff nor CAC members make recommendations regarding CAC appointments.  CAC applications can be obtained at the Authority's website (www.sfcta.org) or by calling 522.4800.  This is an information item.

6:12      Policy and Programming

5.                  Adopt a Motion of Support to Approve the Fiscal Year 2009/2010 Transportation Fund for Clean Air (TFCA) Program of Projects - ACTION* attachment

The Transportation Fund for Clean Air (TFCA) Program was established to fund the most effective transportation projects that achieve emission reductions from motor vehicles in accordance with the Bay Area Air Quality Management District's (Air District's) Clean Air Plan.  Funds are generated from a $4 surcharge on the vehicle registration fee collected by the Department of Motor Vehicles.  As the San Francisco TFCA County Program Manager, the Authority annually develops the program of projects for the TFCA Program Manager funds.  On March 2, 2009, we issued the call for Fiscal Year 2009/2010 TFCA applications to San Francisco project sponsors.  We received thirteen project applications by the March 31, 2009 deadline, requesting over $1.5 million in TFCA funds compared to the $796,352 in available funds.  We reviewed the projects for eligibility, and then evaluated eligible projects following the Authority's local expenditure criteria which includes project type (e.g. first priority to zero emission projects such as bicycle facility improvements), cost effectiveness of emissions reduced, program diversity, project delivery (i.e. readiness), and other considerations (e.g. a sponsor's track record for delivering prior TFCA projects). Based on this review, we are recommending funding the ten projects shown in Attachment 3, including one traffic signal detection project, three travel demand management projects, two bicycle projects, three clean air vehicles projects, and one shuttle project.  We recommend funding all projects at the TFCA amount requested with the exception of DOE's Light-duty Hybrid-electric Taxis project, for which we recommend incremental funding for 116 of 125 vehicles requested. Slightly reducing the scope of this segmentable project allows us to recommend full funding for the other 9 projects.  We are seeking a motion of support to approve the Fiscal Year 2009/10 TFCA Program of Projects.

6.                  Adopt a Motion of Support for the Amendment of the Municipal Transportation Agency's Balboa Park Station Area Plan Project (Resolution 06-03, Project Number 113.110001) to Revise the Project's Scope, Schedule, Budget, and Funding Plan - ACTION* attachment

In July 2005, through approval of Resolution 06-03, the Authority allocated $625,000 in Prop K funds to the Municipal Transportation Agency (MTA) for the Balboa Park Station Area Plan project (Project Number 113.110001). The study's purpose was to explore the feasibility of transportation-related recommendations from the Planning Department's Balboa Park Better Neighborhoods Plan, which envisioned reconfiguring station entrances and passenger loading zones for buses and light rail, development of Muni maintenance and operations yards for new residential and mixed uses, a new deck over I-280 to provide space for transit functions, and other safety and circulation projects.  In May 2007, the MTA submitted a revised workplan for the study to the Authority, but subsequent staff changes and resource constraints limited its ability to proceed with the study.  Since 2005, several other efforts (e.g. the Transit Effectiveness Project, the West-Side Walkway, the Balboa Park Pedestrian and Bicycle Connections Project, the Metro East maintenance facility) have reshaped the conditions around the station, necessitating a re-scoping of the study.  To reflect these changes, the MTA has proposed to formally amend the scope of work of the original study, and update its schedule, budget, and funding plan.  The proposed revised budget would result in a lower need for Prop K funds ($570,000 instead of the $625,000 originally approved), and therefore the amendment includes a condition for the MTA to concurrently deobligate $55,000 of the original allocation.  We are seeking a motion of support to amend the MTA's Balboa Park Station Area Plan Project (Resolution 06-03, Project Number 113.110001) to revise the project's scope, schedule, budget, and funding plan.

7.                  Adopt a Motion of Support for the Appropriation of $77,890 in Prop K Funds, with Conditions, for the Urban Partnership Program Pre-Implementation Project, Subject to the Attached Fiscal Year Cash Flow Distribution Schedule, and Amendment of the Relevant 5-Year Prioritization Program - ACTION* attachment

In 2008, the U.S. Department of Transportation (USDOT) awarded $87 million to multiple agencies in the San Francisco Bay Area to implement a package of congestion management projects under its Urban Partnership Program (UPP). As part of the UPP, USDOT provided a $1.6 million grant to the Authority for Doyle Drive tolling analysis and other pre-implementation activities. On May 20, 2008 through Resolution 08-74, the Authority appropriated $299,240 in Prop K funds to match the federal pre-implementation grant. The funds were appropriated from the Doyle Drive Expenditure Plan category since the scope of work was then focused on the study of a variable toll on Doyle Drive in addition to other program components.  Following discussions with regional partners and USDOT in December 2008, the Authority's pre-implementation grant was reduced to $600,000 and the scope changed to no longer include the study of tolling on Doyle Drive.  To date, the Authority has spent $36,835 of the Prop K appropriation and $193,000 of the UPP grant, leaving $407,000 in federal grant funds available for the Authority's refined UPP pre-implementation scope of work which includes program-wide UPP evaluation and further work on San Francisco's area-wide congestion pricing feasibility study, called the Mobility, Access, and Pricing Study (MAPS). We have de-obligated the unspent balance of $262,405 from the prior Prop K appropriation, thereby making the funds available for future appropriation to the Doyle Drive project, and identified $77,890 in the Transportation Demand Management/Parking Management category of Prop K that, when combined with $24,110 in state (SB45) Planning, Programming and Monitoring funds, will provide the required 20% local match to the $407,000 in remaining UPP funds, for a total project budget of $509,000.  We are seeking a motion of support to appropriate $77,890 in Prop K funds, with conditions, for the UPP Pre-Implementation Project, subject to the attached Fiscal Year Cash Flow Distribution Schedule, and amendment of the relevant 5YPP.

8.                  Adopt a Motion of Support for the Endorsement of the Metropolitan Transportation Commission's Proposal for the State Element of the American Recovery and Reinvestment Act of 2009 (ARRA), the Programming of $2.19 Million in ARRA  Non-TE Funds to Eligible Local Streets and Roads System Preservation Projects, and the Programming of $932,297 in ARRA Transportation Enhancement (TE) Funds to Two Municipal Transportation Agency Projects - ACTION* attachment

On February 17, 2009, President Obama signed into law the American Recovery and Reinvestment Act of 2009 (ARRA).  Among its other provisions, the ARRA specifies $48 billion for the Federal Department of Transportation.  ARRA sub-allocates a portion of the transportation funds to be programmed directly by state and regional transportation planning agencies.  On March 27, 2009, Governor Schwarzenegger signed ABX3 20 into law, defining the state's strategy for distributing its share of ARRA funds.  ABX3 20 re-directed $1.6 billion (62.5%) of the total $2.57 billion of state element ARRA funds to the state's regional transportation planning agencies to program, and committed the remaining $625 million to the State Highway Operation and Protection Program.  As a result, the Bay Area will receive from the state element of the ARRA $157.3 million in Non-Transportation Enhancements (TE) funds (i.e., Surface Transportation Program (STP)) and $9.6 million in Transportation Enhancements (TE) funds.  These are all Federal Highway Administration (FHWA) funds, and are in addition to the $494 million in regional element ARRA funds that MTC programmed in February 2009. MTC's staff recommendation includes a total of $133.8 million of non-TE state element ARRA funds for ready-to-go regionally significant highway projects (e.g. Prop 1B funded highway projects), which will free up $120 million in state Prop 1B bond funds for use on other regional priorities at a later date.  San Francisco doesn't have any projects on this list because we did not have any Prop 1B highway projects.  MTC has proposed to provide another $23.4 million to the congestion management agencies (CMAs) for programming to local streets and roads system preservation projects.  This would make available an additional $2.19 million in state element ARRA funds for the Authority to program to eligible local streets and roads projects on top of the $11.35 million of regional element ARRA funds that the Authority approved in February for five projects.  We expect  MTC to provide guidance on the programming of these funds by Monday April 20, 2009, and we intend to bring a programming recommendation to the Citizens Advisory Committee for action based upon that guidance.  Finally, the ARRA TE funds are distributed to CMAs for programming based upon an existing State allocation formula.  MTC's proposal gives top priority to project readiness given the very tight use-it-or-lose-it deadlines associated with ARRA funds.  MTC's recommendation is to program a total of $932,297 - higher than San Francisco's county share TE target of $797,000 - to two Municipal Transportation Agency (MTA) projects:  the Inner Sunset Traffic Calming Project and the Pedestrian Signal Upgrade Project.  Details regarding these projects and the rationale for funding them are provided in the memo below.  We are seeking a motion of support to endorse MTC's proposal for the state element of the ARRA, to program $2.19 million in ARRA Non-TE Funds to eligible local streets and roads system preservation projects, and to program $932,297 in ARRA TE funds to two MTA projects.

9.                  2009 Prop K Strategic Plan and 5-Year Prioritization Program Updates - INFORMATION

At the April CAC meeting, we will provide a status report on the 2009 Prop K Strategic Plan and 5-Year Prioritization Program (5YPP) updates. We will provide the CAC with a preview of the 2009 5YPPs, each of which includes a proposed 5-year program of projects covering Fiscal Years 2009/10 through 2013/14, by distributing the first few completed draft 5YPPs to the CAC.   The full complement of draft 5YPPs (21 in all) are scheduled for release by the May 27, 2009 CAC meeting.  Our schedule calls for adoption of the 2009 Strategic Plan by the Authority Board in July and adoption of the 5YPP updates in September 2009.  We are seeking input and guidance from the CAC.  This is an information item. 

7:10      Finance and Administration

10.               Adopt a Motion of Support Authorizing the Executive Director to Execute an Amendment to Memorandum of Agreement (MOA) 07/08-46 with the Treasure Island Development Authority (TIDA) to Increase the Authorized Amount by $5,800,000, to a Total Amount Not to Exceed $8,800,000, to Advance the Yerba Buena Island (YBI) Ramps Project to 65% Design - ACTION* attachment

The Authority is working jointly with the Treasure Island Development Authority (TIDA) on the Yerba Buena Island (YBI) Ramps project.  Under Memorandum of Agreement (MOA) 07/08-46, TIDA has the responsibility to reimburse all Authority costs incurred on the project.  Initial reimbursements by TIDA were capped at $3,000,000, based on Phase 1 of the project, the preparation of the Project Report and the Environmental Document studies and services. In order to build the YBI ramps in conjunction with the construction of the new Eastern Span of the San Francisco - Oakland Bay Bridge (SFOBB), Phase 2 of the project - including 85% Design - must be complete by June 2010.  TIDA and the Office of Economic and Workforce Development (OEWD) have requested that the amount of the MOA be increased to accelerate preliminary engineering of the YBI Ramps project to the 65% Design level.   Phase 2 of the project  was included as an option within the original MOA and the associated engineering and environmental services consulting contract.  We are seeking a motion of support to authorize the Executive Director to execute an amendment to MOA 07/08-46 with the TIDA to increase the authorized amount by $5,800,000, to a total amount not to exceed $8,800,000, to advance the YBI Ramps project to 65% Design.

11.                Adopt a Motion of Support to Increase the Amount of the Professional Services Contract with AECOM by $5,700,000, for a Total Amount Not to Exceed $8,200,000, to Advance the Design of the Yerba Buena Island Ramps Project to 65% - ACTION* attachment

As noted in the prior agenda item, the Authority is working jointly with the Treasure Island Development Authority (TIDA) and the Office of Economic and Workforce Development (OEWD) on the Yerba Buena Island (YBI) Ramps project.  Under Memorandum of Agreement (MOA) 07/08-46, the consultant contract for environmental and engineering services is managed and administered by the Authority.  The Request for Proposals (RFP) for environmental and engineering services for the YBI Ramps included both Phase 1, for preparation of the Project Report and Environmental Document, and Phase 2, for development of Design documents up to an including Final Design and the preparation of Plans, Specifications, and Estimates.  In the present contract with AECOM (formerly DMJM Harris), Phase 1 is funded and scheduled, and Phase 2 is included a future option.  The cost of Phase 1 work is $2,500,000, the not to exceed amount in the present contract.  The current proposal is to exercise a portion of the Phase 2 option in the contract to direct AECOM to complete 65% Design by January 2010.  This schedule is necessary in order to coordinate the YBI Ramps project with the construction of the new Eastern Span of the San Francisco - Oakland Bay Bridge.   The cost of the 65% Design work is estimated to be $5,800,000.   Under MOA 07/08-46, TIDA has the responsibility to reimburse the Authority for all costs on the YBI Ramps project. We are seeking a motion of support to increase the amount of the professional services contract with AECOM by $5,700,000, for a total amount not to exceed $8,200,000, to advance the design of the Yerba Buena Island Ramps project to 65%.

12.               Adopt a Motion of Support for the Approval of a New Declaration of Official Intent to Reimburse Certain Expenditures from the Proceeds of Indebtedness - ACTION* attachment

A Declaration of Official Intent to Reimburse Certain Expenditures from the Proceeds of Indebtedness (also called a Reimbursement Resolution) is adopted when a government anticipates financing projects with a tax exempt debt issue.  The Authority adopted a Reimbursement Resolution in December 2000.  This Reimbursement Resolution needs to be updated to reference the projects now expected to be financed with the proceeds of future debt issuance.  The amount of the maximum anticipated borrowing remains unchanged.  We are seeking a motion of support for the approval of a new Declaration of Official Intent to Reimburse Certain Expenditures from the Proceeds of Indebtedness.

13.               Adopt a Motion of Support for Adoption and Execution of the New Disadvantaged Business Enterprise Program Implementation Agreement  - ACTION* attachment

In March 2009, the California Department of Transportation (Caltrans) released statements directing local agencies receiving federal-aid funds, including the San Francisco County Transportation Authority, to return to the development of a race-conscious Disadvantaged Business Enterprise (DBE) program.  Between 2006 and 2009, Caltrans had issued guidance directing the development of race-neutral DBE programs.  The first step in the Authority's implementation of the race-conscious DBE program is the adoption of a new DBE Program Implementation Agreement.  This Agreement states that the Authority will develop a race-conscious DBE goal for federal fiscal year 2009/10, and, from June 2, 2009 until this new goal is adopted by Caltrans, develop a race-conscious goal for each federal-aid procurements undertaken by the Authority.  We are seeking a motion of support to adopt and execute the new DBE Program Implementation Agreement.

14.               Draft Fiscal Year 2009/10 Annual Budget and Work Program - INFORMATION

At the meeting we will make a presentation on the draft Fiscal Year (FY) 2009/10 Annual Budget and Work Program. The draft budget includes projections of sales tax; federal, state and local grants; and investment revenues for the fiscal period, as well as projections of operating and administrative costs, capital expenditures and associated financing costs. The draft budget also includes a description of the Authority's work program for the coming year fiscal year. The final draft budget will be presented to the Citizens Advisory Committee in May and the Finance Committee in June, for adoption by the Authority Board in June. This is an information item.

15.               Internal Accounting Report for the Nine Months Ended March 31, 2009 - INFORMATION* attachment

The Authority's Fiscal Policy directs staff to give a quarterly report of expenditures including a comparison to the approved budget.  The Authority's Investment Policy directs that a review of portfolio compliance be presented along with the quarterly report.  This is an information item.

7:40     Capital Projects

16.               Status Report on Third Street Light Rail Project, Phase 2 - Central Subway - INFORMATION* attachment

Phase 2 of the Municipal Transportation Agency's (MTA's) Third Street Light Rail Project, known as the Central Subway, will extend service north from King Street along Fourth Street, entering a tunnel north of Bryant Street, crossing beneath Market Street, and running under Stockton Street to Stockton and Washington Streets. Twin lined running tunnels will also be extended to Columbus Ave. between Union and Filbert Streets. A surface station will be provided near Brannan Street, and underground stations will be located at Moscone Center, Union Square, and Chinatown. The project now has both state and federal environmental clearance, and the Federal Transit Administration (FTA) issued the Record of Decision in November 2008. MTA has completed preliminary engineering for the project and is proceeding with advanced preliminary engineering, which is concentrating on the early construction packages, preparations to enter into final design, and conducting additional community outreach. The arts program for the project is underway under the direction of the San Francisco Arts Commission. Discussions regarding the Memorandum of Agreement (MOA) between the MTA and the Arts Commission, which defines the parties' roles and responsibilities, were concluded in March 2009. The budget for the arts program has been set at $14,500,000 and the MOA is being readied for the respective Board's ratification. The FTA, together with the project team and the Authority, just completed a nine-month Risk Assessment evaluation of the project, which analyzed and evaluated in detail technical, schedule, commercial, and external aspects of the project from a risk and probability perspective. As a result of this review, FTA recommended that additional cost and schedule reserve contingency be added to ensure the project's success. Specifically, this review resulted in a revised project budget of $1.578 billion compared to the original $1.3 billion, and a new completion date of December 2018 instead of the original 2016 date. Also as a result of the assessment, FTA indicated that it will support an increased federal (New Starts) share for the project and higher annual funding allocation levels, both of which will contribute significantly to minimize borrowing costs and covering the increased funding needs triggered by the higher project cost. This is an information item.

7:50     17.        Public Comment

7:55     18.        Adjournment

Next Regular Meeting: May 27, 2009

CAC MEMBERS WHO ARE UNABLE TO ATTEND SHOULD CONTACT ERIKA CHENG AT (415) 522-4831

This meeting location is wheelchair accessible.  In order to allow individuals with environmental illness or multiple-chemical sensitivity to attend the meeting, individuals are requested to refrain from wearing perfume or other scented products.  All times shown are for information only.  Items will be called at the discretion of the Chair.

If any materials related to an item on this agenda have been distributed to the Citizens Advisory Committee after distribution of the agenda packet, those materials are available for public inspection at the San Francisco County Transportation Authority at 100 Van Ness Avenue, Floor 26, San Francisco, CA 94102, during normal office hours.