| Plans and Programs Committee - June 16, 2009 |
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AGENDA PLANS AND PROGRAMS COMMITTEERescheduled Meeting Notice Date: 10:30 a.m., Tuesday, June 16, 2009
1. Roll Call 2. Approval of Minutes of the May 12, 2009 Meeting - ACTION* attachment 3. Citizens Advisory Committee Report - INFORMATION* attachment 4. Recommend Allocation of $50,000 in Prop K Funds, with Conditions, to the Municipal Transportation Agency for the Construction of the Ellis and Eddy Sidewalk Bulbs Project, Subject to the Attached Fiscal Year Cash Flow Distribution Schedule, and Amendment of the Relevant 5-Year Prioritization Program - ACTION* attachment The Authority recently completed Phase 1 of the Tenderloin Traffic Calming and Circulation Study, funded by a $135,000 Caltrans Community-Based Planning Grant and $15,000 in Prop K funds appropriated by the Authority Board in February 2009 through Resolution 09-43. The primary purpose of the study is for the Municipal Transportation Agency (MTA) and the Authority to conduct data collection, operational analysis, conceptual engineering designs, funding and implementation plan development, and public outreach to develop traffic calming improvements primarily for Ellis Street from Powell Street to Van Ness Avenue, and Eddy Street from Cyril Magnin Street to Van Ness Avenue. The Ellis and Eddy Sidewalk Bulbs Project is one of the early-implementation traffic calming improvement projects identified in the first phase of this study. The study is now in Phase 2, which will identify additional traffic calming improvements for the corridors. The study is expected to be complete by February 2010. The three locations proposed to be improved by the requested $50,000 Prop K allocation include the southeast corners on Ellis Street at Hyde and Mason Streets, and the southeast corner on Eddy Street at Hyde Street. The DPW is able to incorporate these bulbs into its upcoming construction project to resurface Ellis Street from Powell Street to Van Ness Avenue and Eddy Street from Cyril Magnin Street to Van Ness Avenue. This allows the MTA to avoid the 5-year moratorium on most roadbed changes once paving is completed, as well as take advantage of a construction coordination opportunity. The $100,000 estimated total project cost will be funded by Prop K, including $31,500 for the design phase through an amendment to a prior traffic calming project allocation (Res. 07-03, Project Number 138.907021), and $68,500 for the construction phase, consisting of $50,000 through the subject request and $18,500 through the prior allocation. Curb ramps are already included in the DPW's paving project, so the requested Prop K funds would construct only the sidewalk bulbs. The DPW anticipates advertising the paving project's construction contract in August 2009 and awarding the contract in January or February 2010. The DPW expects the project to be operationally ready (e.g., ready for public use) by October 2010. We are seeking a recommendation to allocate $50,000 in Prop K funds, with conditions, to the MTA for the construction of the Ellis and Eddy Sidewalk Bulbs Project, subject to the attached Fiscal Year Cash Flow Distribution Schedule, and amendment of the relevant 5-Year Prioritization Program. 5. Recommend Amendment of the Procurement Phase of the Municipal Transportation Agency's Trolley Coach Rebuild Project (Resolution 07-26, Project 117.910016) to Revise the Scope, Schedule, Budget, Fiscal Year Cash Flow Distribution Schedule, and Associated Deliverables and Amendment of the Design Phase of the Trolley Coach Rebuild Project (Resolution 06-55, Project 117.910012) to Allow $101,576 in Remaining Funds to be Applied to the Procurement Phase - ACTION* attachment In April 2006, through approval of Resolution 06-55, the Authority allocated $500,000 to the Municipal Transportation Agency (MTA) to carry out design engineering for rehabilitation of 60 aging articulated trolley coaches built by the New Flyer Corporation. In November 2006, through approval of Resolution 07-26, the Authority Board allocated $1,045,594 in Prop K funds to the MTA to rehabilitate 59 New Flyer articulated trolley coaches (one coach had been retired from service) based on the MTA's anticipated completion of design by December 2006. According to the MTA, difficulties with procuring prototype parts delayed completion of detailed design until December 2008. Also, in the course of the design phase, MTA engineers identified two major components in need of replacement that were not included in the original project scope, which have resulted in a significantly higher per vehicle rehab cost (about $26,700 compared to $17,700). As a result, the MTA has requested that the Authority amend the project scope by reducing the number of vehicles to be rebuilt from 59 to 40. One vehicle has already been retired from service and the MTA plans to retire the remaining 18 vehicles and sell them within a year. The project is intended to significantly improve reliability of the New Flyer fleet and extend their years of service for an estimated 3½ to 6 years before retirement. Based on fleet size recommendations from the MTA's Transit Effectiveness Project, the articulated trolley coach fleet will meet the MTA's operational needs despite its reduced size. Beginning in 2012, the MTA plans to procure 60 new articulated trolley coaches to replace all of the New Flyer articulated trolley coaches originally purchased, rebuilding the inventory of these vehicles to a total of 93. The MTA has also requested that the Authority allow unused Prop K funds remaining from the design phase allocation to be used for the procurement phase of the project. This unused balance is largely the result of MTA billing errors in which additional federal funds were inadvertently used for design instead of for procurement. Taken together, the two subject amendments would not change the total amount of Prop K funding allocated to the Trolley Coach Rebuild Project, which has an estimated total cost for all phases of $4.5 million, including Prop K and federal Section 5307 funds. We are seeking a recommendation to amend the procurement phase of the MTA's Trolley Coach Rebuild Project (Resolution 07-26, Project 117.910016) to revise the scope, schedule, budget, Fiscal Year Cash Flow Distribution Schedule, and associated deliverables and amend the design phase of the Trolley Coach Rebuild Project (Resolution 06-55, Project 117.910012) to allow $101,576 in remaining funds to be applied to the procurement phase. 6. Recommend Allocation of $6 Million in Prop K Funds to Caltrans for the Right-of-Way Phase of the Doyle Drive Replacement Project, and Amendment of the Strategic Plan - ACTION* attachment In December 2008, the Federal Highway Administration issued a Record of Decision on the environmental document for the Doyle Drive Replacement Project, clearing the way for the right-of-way acquisition (ROW) and construction phases. In order to better make use of federal stimulus funds recently made available through the American Recovery and Reinvestment Act and to expedite delivery of this critical safety project, we have been working with the California Department of Transportation (Caltrans) to accelerate the project and have identified up to $90 million in cost savings associated with an accelerated schedule, potentially reducing the project cost from $1.045 billion to $954.3 million. This current allocation would provide $6 million in Prop K funds for the ROW phase of the project, which includes compensating the Presidio Trust for loss of lease revenue associated with facilities taken for construction as well as the loss of parking, relocating commercial tenants, temporarily relocating the Crissy Field Center, utility relocations and building deconstruction. The total cost of the ROW phase is $37 million, which will be funded by the requested Prop K funds, $23 million in federal Urban Partnership Program (UPP) funds, $4 million in federal High Priority Project earmarks, and $4 million in State Highway Operation and Protection Program (SHOPP) funds. Caltrans is the lead on ROW activities, and all funds are reflected in the Cooperative Agreement between the Authority and Caltrans, which was executed on May 4, 2009, kicking off work on the ROW phase of the project. Subsequently, a number of factors have delayed receipt of the other funds, threatening the ability of the project to proceed on its accelerated schedule without an immediate allocation of Prop K funds to the ROW phase. Specifically, the state budget crisis has delayed the availability of the $4 million in SHOPP funds, and the Authority has not yet received authorization from the Federal Highway Administration (FHWA) to spend the federal UPP and earmark funds. Such authorization is expected within the next six weeks. However, to avoid a delay to the project schedule and the potential loss of associated cost savings, we are bringing this Prop K allocation request directly to the Plans and Programs Committee in June so that Caltrans can immediately begin negotiations with leaseholders and property owners. The 2005 Strategic Plan programs $5,949,000 in Fiscal Year 2008/09 funds to the ROW phase of the project. Accommodating the requested allocation, would require amending the Strategic Plan to reprogram $51,000 in Fiscal Year 2008/09 Prop K funds from final design to the ROW phase. We are seeking a recommendation to allocate $6 million in Prop K funds to Caltrans for the ROW phase of the Doyle Drive Replacement Project, and amendment of the Strategic Plan. 7. Status Report on the 2009 Prop K Strategic Plan and 5-Year Prioritization Program (5YPP) Updates - INFORMATION* attachment Strategic Plan Part 1 Update Strategic Plan Part 2 Financial Model At the June 16 Plans and Programs Committee meeting, we will provide a status report on the 2009 Prop K Strategic Plan and 5-Year Prioritization Program (5YPP) updates, including an overview of key Strategic Plan model assumptions, such as Prop K revenue projections and measures we are taking to maximize funds available for projects, minimize financing costs and offset lower revenue projections. Development of the 5YPPs and Strategic Plan is an iterative process requiring extensive communication between the Authority and project sponsors to identify a set of proposed projects, schedules, and funding plans that support timely and effective implementation of the Expenditure Plan. It is also intended to be an open process where the Board, the public and agencies can meaningfully weigh in on the proposed programs of projects for the next five years (i.e., through Fiscal Year 2009/10 - 2013/14). In addition to Authority Board and committee meetings and making materials available on our website, in July we will host three to four public workshops focusing on the 5YPP updates. Our schedule calls for provisional approval of the 2009 Strategic Plan in July so that major capital projects such as Central Subway, Doyle Drive and Transbay Transit Center have a clear road map for Fiscal Year 2009/10 allocations and beyond. Understanding the cash flow needs of these projects is a key input, but not the only one, to forecasting our need to issue debt to finance the sales tax program. In September, we will bring final draft 5YPPs to the Committee and Board for approval, along with our recommended annual allocations. Approval of the 5YPPs is a voter-mandated requirement and a pre-requisite for consideration and approval of annual allocations. Our review of schedules and cash flows proposed by sponsoring agencies indicates that they may be more ambitious then warranted by those agencies' project delivery track record, funding plans, project readiness, and resources. We are seeking input and guidance from the Plans and Programs Committee. This is an information item. 8. Doyle Drive Replacement Project Status Report - INFORMATION Caltrans is readying initial site preparation contracts for the Doyle Drive Replacement Project and expects to be in the field doing selected environmental mitigation work and utility relocations beginning in late June. Authority staff have worked with Caltrans construction and procurement officials to promote opportunities for small, disadvantaged and local businesses and will provide an update briefing on upcoming contracts and the results of those efforts. This is an information item. 9. Introduction of New Items - INFORMATION 10. Public Comment 11. Adjournment
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