| Citizens Advisory Committee - September 9, 2009 |
SPECIAL CITIZENS ADVISORY COMMITTEEMeeting Notice Date: 6:00 p.m., Wednesday, September 9, 2009 Location: 100 Van Ness Avenue, 26th Floor Members: Brian Larkin (Chair), Peter Tannen (Vice Chair), Glenn Davis, Chris Jones, Michael Ma, Fran Martin, Vicki Oppenheim, Jul Lynn Parsons, Jacqualine Sachs and Wendy Tran
6:00 1. Committee Meeting Call to Order 6:02 2. Adoption of Minutes of the June 24, 2009 Meeting and July 15, 2009 Special Meeting - ACTION* June July 6:07 3. Chair's Report - INFORMATION 6:09 3. CAC Appointment - INFORMATION The Plans and Programs Committee will consider recommending appointment of one member to the CAC at its September 22 meeting. This vacancy resulted from the term expiration of Cecilia Lim. Neither staff nor CAC members make recommendations regarding CAC appointments. CAC applications can be obtained at the Authority's website (www.sfcta.org) or by calling 415.522.4800. This is an information item. 6:11 Policy and Programming 4. Adopt a Motion of Support for Approval of 2009 Prop K 5-Year Prioritization Programs for Caltrain Capital Improvement Program; Ferry; Facilities; Guideways; New Signals and Signs; Signals and Signs Maintenance and Renovation; Street Resurfacing, Rehabilitation and Maintenance; Pedestrian Circulation and Safety; Curb Ramps; Tree Planting and Maintenance; and Transportation/Land Use Coordination - ACTION* attachment enclosure01 enclosure02 The voter-approved Prop K Expenditure Plan requires that each programmatic category (i.e., not project specific) develop a 5-Year Prioritization Program (5YPP) as a prerequisite for receiving Prop K allocations. This requirement applies to 21 programs such as new signals and signs, street resurfacing, pedestrian circulation and safety, and tree planting and maintenance. The intended outcome of the 5YPPs is the establishment of a steady stream of grant-ready projects that can be advanced as soon as funds (including Prop K, federal, state, and other) are available. While the Strategic Plan provides the long-term road map for managing Prop K revenue, the 5YPPs ensure that the Authority Board, the Citizens Advisory Committee (CAC), project sponsors and the public have a clear understanding of how projects are prioritized for funding within each particular programmatic category as well as the five-year program of projects anticipated to be delivered. The provisionally adopted 2009 Prop K Strategic Plan, approved in July 2009, informed the preparation of each 5YPP, particularly the allowable annual funding levels and associated financing costs for those categories where sponsors wish to advance Prop K funds to accelerate project delivery. In addition to outreach efforts undertaken by project sponsors, the Authority hosted four public open houses in July and August 2009. We are recommending approval of eleven 5YPPs at this time, all of which are consistent with the 2009 Strategic Plan. We anticipate that most of the remaining 5YPPs will be presented to the CAC in the next two months. We are seeking a motion of support for approval of the 2009 Prop K 5YPPs for Caltrain Capital Improvement Program; Ferry; Facilities; Guideways; New Signals and Signs; Signals and Signs Maintenance and Renovation; Street Resurfacing, Rehabilitation and Maintenance; Pedestrian Circulation and Safety; Curb Ramps; Tree Planting and Maintenance; and Transportation/Land Use Coordination. 5. Adopt a Motion of Support for the Allocation of up to $109,834,001 in Prop K Funds, with Conditions, for Fourteen Annual Requests, Subject to the Attached Fiscal Year Cash Flow Distribution Schedules - ACTION* attachment The Authority's annual call for Prop K projects allows project sponsors to incorporate the level of Prop K funding in their annual budget processes, and to put into place the staff and other resources necessary to deliver Prop K projects and programs. The fourteen funding requests for CAC consideration, with a combined total of $109,834,001 in Prop K Funds, include a street resurfacing project, street repair and cleaning equipment, curb ramps, tree planting and maintenance, pedestrian circulation and safety projects, the design of new traffic signals, three transit facilities projects, three transit guideways projects and capital grants staffing at the Municipal Transportation Agency (MTA). Subject to funding availability, project sponsors that can demonstrate need and project readiness can also receive allocations for individual projects and programs during the year, after the annual call for applications. We are recommending an "up to" amount for 3 MTA allocations pending additional information. All recommended allocations are contingent upon approval by the Authority Board of the Draft 5-Year Prioritization Programs for all of the Expenditure Plan categories from which allocations are requested. These 5YPPs are presented to the CAC in the previous item in this agenda. We are seeking a motion of support for the allocation of up to $109,834,001 in Prop K funds, with conditions, for fourteen annual requests, subject to the attached Fiscal Year Cash Flow Distribution Schedules. 6. Adopt a Motion of Support for the Amendment of the Authority's American Recovery and Reinvestment Act of 2009 (ARRA) Local Streets and Roads System Preservation Funds Project List to Reprogram a Total of $3,036,922 in Cost Savings to Three Department of Public Works (DPW) Projects - ACTION* attachment On February 17, 2009, President Obama signed into law the American Recovery and Reinvestment Act of 2009 (ARRA). Among its other provisions, the ARRA specifies $48 billion for the Federal Department of Transportation and sub-allocates a portion of the transportation funds to be programmed directly by regional transportation planning agencies such as the Bay Area's Metropolitan Transportation Commission (MTC). To date, MTC has programmed a total of $660.9 million in ARRA funds to Bay Area transportation projects, a portion of which was made available to county Congestion Management Agencies (CMAs) to program to local streets and roads system preservation projects. As the CMA for San Francisco, the Authority programmed a total of $13.54 million in ARRA funds through Resolutions 09-46 (February 2009) and 09-67 (May 2009) to seven Department of Public Works (DPW) projects. Due to the current favorable construction bid climate, the DPW realized 22% to 33% in cost savings to the original engineer's estimate upon awarding the first five ARRA contracts, for a total of $3,036,922 in savings now available to reprogram to eligible local streets and roads projects. In August, the Authority solicited project proposals for the ARRA cost savings and received 11 proposals totaling $11.14 million. Consistent with MTC's guidance on how to program ARRA cost savings, and based upon our review of the submitted projects for eligibility and ability to meet the strict November 30, 2009 fund obligation deadline, we developed the recommendation to reprogram the ARRA cost savings to DPW's Bush Street Pavement Renovation project, which is currently funded in part by ARRA, and two new DPW projects: Williams Avenue Pavement Renovation and Curb Ramp Construction - Phase 2. We are seeking a motion of support to amend the Authority's ARRA local streets and roads system preservation project list to reprogram a total of $3,036,922 in cost savings to three DPW projects. 7:55 Capital Projects 7. Adopt a Motion of Support to Increase the Amount of the Professional Services Contract with Cordoba/Zurinaga Joint Venture by $1,574,000, for a Total Amount Not To Exceed $2,574,000, to Provide On-Call Project Management and Oversight Services and for Authorization to the Executive Director to Negotiate the Non-Monetary Provisions - ACTION* attachment For many years, Authority has had on-call project management and oversight (PMO) services, which are intended to augment and complement the Authority's existing resources by providing specialized expertise, serving as an on-call supplement to staff, particularly for oversight and delivery support for major capital projects, handling tasks during peak work loads, and taking on tasks requiring quicker response times than existing staff resources alone would permit. In July 2008, through approval of Resolution 09-04, the Board authorized a two-year contract with three additional one-year extension options to the Cordoba/Zurinaga Joint Venture (C/Z) to provide PMO services. The contract, which is on a task-order basis, had an initial budget of $1 million. Since September 2008, C/Z has provided oversight services for the Authority's major capital projects, provided support for planning projects, project management services for projects in which the Authority is taking the lead on behalf of other City agencies, and played an integral part in the development of the 2009 Prop K Strategic Plan and 5-Year Prioritization Program updates. The original budget for this contract provided adequate Prop K funds for the anticipated core services, namely project oversight, plus a nominal amount for future on-call tasks. The original budget did not provide funding for future tasks whose scopes of work were not known at the time. This amendment includes funding for two large task orders not identified when the C/Z contract budget was negotiated. One task order provides increased support services associated with the acceleration of the Doyle Drive Replacement Project and second is necessitated by the Authority taking a lead role in the preliminary engineering phase for the 19th Avenue bulb-out project. Collectively, they account for about 57% of the recommended contract increase. Further, for the coming year there are a large number of major capital projects simultaneously moving into more advanced phases which will need increased attention and oversight. We are seeking a motion of support to increase the amount of the professional services contract with Cordoba/Zurinaga Joint Venture by $1,574,000, for a total amount not to exceed $2,574,000, to provide on-call project management and oversight services and for authorization to the Executive Director to negotiate the non-monetary provisions. 8. Adopt a Motion of Support for San Francisco's Request for $50 Million in Federal Discretionary American Recovery and Reinvestment Act of 2009 (ARRA) Transportation Investment Generating Economic Recovery (TIGER) Funds for the Doyle Drive Replacement Project - ACTION On February 17, 2009, President Barack Obama signed into law the American Recovery and Reinvestment Act of 2009 (ARRA), an economic recovery package worth more than $789 billion, including federal, state, and local funds for transportation. At its February 24, 2009 meeting, the Authority Board approved Resolution 09-46 which authorized staff to seek $100 million in discretionary state and federal ARRA funds for the Doyle Drive Replacement Project. On April 1, 2009, the California Transportation Commission allocated $50 million, or half of the Authority's adopted target, in discretionary state ARRA funds to the project. In May 2009, the United States Department of Transportation (USDOT) released a notice of funding availability and a solicitation of applications for $1.5 billion in competitive discretionary grant funds through the ARRA Transportation Investment Generating Economic Recovery (TIGER) program for transportation projects that can demonstrate long-term outcomes and relevance at the regional or national levels. In early July 2009, the Authority submitted an application to the Metropolitan Transportation Commission (MTC) for $50 million in TIGER funds for the Doyle Drive Replacement Project, and later in that month, MTC approved a resolution of support for $50 million in TIGER funds for the project. This recommendation was forwarded to the California Department of Transportation (Caltrans) for consideration, and Caltrans' preliminary list of TIGER priorities it released on August 20, 2009 also included $50 million for the project. TIGER applications are due to the USDOT by September 15, 2009, and the subject resolution would be submitted in support of the Authority's application. We are seeking a motion of support for San Francisco's request for $50 million in ARRA TIGER funds for the Doyle Drive Replacement Project. 7:50 9. Public Comment 8:05 10. Adjournment * Materials Attached
* Materials Attached Next Regular Meeting: September 23, 2009CAC MEMBERS WHO ARE UNABLE TO ATTEND SHOULD CONTACT ERIKA CHENG AT (415) 522-4831 This meeting location is wheelchair accessible. In order to allow individuals with environmental illness or multiple-chemical sensitivity to attend the meeting, individuals are requested to refrain from wearing perfume or other scented products. All times shown are for information only. Items will be called at the discretion of the Chair. If any materials related to an item on this agenda have been distributed to the Citizens Advisory Committee after distribution of the agenda packet, those materials are available for public inspection at the San Francisco County Transportation Authority at 100 Van Ness Avenue, Floor 26, San Francisco, CA 94102, during normal office hours. If you prefer receiving future agendas via email instead of regular mail, please send your request to
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