| Citizens Advisory Committee - October 28, 2009 |
CITIZENS ADVISORY COMMITTEEMeeting Notice Date: 6:00 p.m., Wednesday, October 28, 2009 Location: 100 Van Ness Avenue, 26th Floor Members: Brian Larkin (Chair), Peter Tannen (Vice Chair), Glenn Davis, Chris Jones, Michael Ma, Fran Martin, Vicki Oppenheim, Jul Lynn Parsons, Jacqualine Sachs, Wendy Tran and Rosie West
6:00 1. Committee Meeting Call to Order 6:05 2. Adoption of Minutes of the September 23, 2009 Meeting - ACTION* attachment 6:07 3. Chair's Report - INFORMATION 6:10 Policy and Programming 4. Adopt a Motion of Support for San Francisco's Project Priorities for the 2010 Regional Transportation Improvement Program, Including $3,378,500 in Transportation Enhancements (TE) Funds for Six Projects - ACTION* attachment As Congestion Management Agency for San Francisco, every two years the Authority is responsible for establishing project priorities for San Francisco's county share funds from the State Transportation Improvement Program (STIP), subject to concurrence by the Metropolitan Transportation Commission (MTC) through its Regional Transportation Improvement Program (RTIP) process. Due to the ongoing state budget crisis, the 2010 STIP fund estimate adopted by the California Transportation Commission (CTC) contained almost no new funds for the five-year STIP period, which covers Fiscal Years 2010/11 through 2014/15, other than a small amount of Transportation Enhancements (TE) funds, which are mainly federal and therefore less dependent on the state budget. Furthermore, some of the existing programming must be delayed until the outer years of the 2010 STIP to accommodate the reduction in fund availability. We have evaluated the San Francisco projects included in the 2008 RTIP (Attachment 1) and recommend advocating to keep the three non-TE capital projects in the current year of programming, and to program available planning, programming, and monitoring funds for the Authority's and MTC's administration of the STIP program in the last two years of the STIP cycle. Our recommendation for San Francisco's 2010 RTIP programming, including both TE and non-TE programming, is shown in Attachment 2. TE funding is intended to support projects such as bicycle and pedestrian facilities, safety and educational activities, landscaping and scenic beautification, and historic preservation. TE projects must be above and beyond a normal transportation project and cannot be a required mitigation. There is an estimated $3,378,500 available in the 2010 STIP cycle to program to San Francisco TE projects. In September 2009, we issued a call for projects and by the due date received nearly $10 million in funding requests (see Attachment 4). We evaluated applications using the eligibility criteria shown in Attachment 3 and the prioritization criteria shown in Attachment 5, and sought input from our Technical Working Group. Our recommendation for TE programming is summarized in Attachment 6. The Authority's list of San Francisco's 2010 RTIP priorities is due to MTC in December 2009 and is scheduled for approval by the CTC in May 2010. We are seeking a motion of support for San Francisco's project priorities for the 2010 RTIP, including $3,378,500 in TE funds for six projects. 5. Adopt a Motion of Support for Approval of the 2009 Prop K 5-Year Prioritization Programs (5YPPs) for Transit Enhancements and New and Renovated Vehicles, and Approval of the 2009 Prop K 5YPPs for New and Upgraded Streets and Advanced Technology and Information Systems (SFgo), with Conditions - ACTION* attachment The voter-approved Prop K Expenditure Plan requires that each programmatic category develop a 5-Year Prioritization Program (5YPP) as a prerequisite for receiving Prop K allocations. This requirement applies to 21 programs such as new signals and signs, street resurfacing, pedestrian circulation and safety, and transit enhancements. The intended outcome of the 5YPPs is the establishment of a steady stream of grant-ready projects that can be advanced as soon as funds (including Prop K, federal and state) are available. While the Strategic Plan provides the long-term road map for managing Prop K revenue, the 5YPPs ensure that the Authority Board, project sponsors and the public have a clear understanding of how projects are prioritized for funding within each particular programmatic category as well as the five-year program of projects anticipated to be delivered. The provisionally adopted 2009 Prop K Strategic Plan, approved in July 2009, informed the preparation of each 5YPP, including establishing the allowable annual funding levels and associated financing costs for those categories where sponsors wish to advance Prop K funds to accelerate project delivery. We are recommending approval of the 5YPPs for Transit Enhancements and New and Renovated Vehicles. Both are currently consistent with the Strategic Plan in terms of annual programming levels and financing assumptions, though we are working with some of the vehicles sponsors on a minor amendment to address requests for somewhat more aggressive cash flow for a subset of projects. This will be part of the planned December Strategic Plan amendment. We are recommending approval of the 5YPPs for New and Upgraded Streets and Advanced Technology and Information Systems (SFgo), conditioned upon approval of the December Strategic Plan amendment, which is needed to accommodate minor increases in programming and cash flow assumptions proposed for the next five years compared to the Strategic Plan. We are seeking a motion of support for approval of the 2009 Prop K 5YPPs for Transit Enhancements and New and Renovated Vehicles, and approval of the 2009 Prop K 5YPPs for New and Upgraded Streets and Advanced Technology and Information Systems (SFgo), with conditions. 6. Adopt a Motion of Support for the Allocation of $5,535,149 in Prop K Funds, with Conditions, for Seven Requests, Subject to the Attached Fiscal Year Cash Flow Distribution Schedules - ACTION* attachment Due to a particularly crowded October Citizens Advisory Committee (CAC) agenda, we have grouped five Prop K requests from the Peninsular Corridor Joint Powers Board (PCJPB or Caltrain) and two requests from the Municipal Transportation Agency (MTA) into a single memo. Caltrain's Fiscal Year 2009/10 Prop K request for $5,204,029 would fund San Francisco's local match share of five projects included in its Capital Improvement Program (CIP). The MTA requests a total of $331,120 in Prop K funds for the Clarendon School Traffic Calming project a Motor Coach Repower project. Attachment 1 summarizes the applications received, including leveraging compared to Expenditure Plan assumptions and project phases included in the current request. Attachment 2 provides a brief description of each project. We are recommending allocation of the amount requested for each project. Attachment 3 provides a summary of our staff recommendation, highlighting issues of potential interest to the CAC, such as factors that may impact project delivery. We are seeking a motion of support for the allocation of $5,535,149 in Prop K funds, with conditions, for seven requests, subject to the attached Fiscal Year Cash Flow Distribution Schedules. 7:25 Capital Projects 7. Adopt a Motion of Support for the Allocation of $18,200,000 in Prop K Funds, with Conditions, to the Transbay Joint Powers Authority for Final Design of the Transbay Transit Center, Subject to the Attached Fiscal Year Cash Flow Distribution Schedule - ACTION* attachment The Caltrain Downtown Extension to a Rebuilt Transbay Terminal (Transbay Transit Center Project) has three major components: a new multimodal Transbay Terminal on the site of the present Transbay Terminal; extension of Caltrain from Fourth and Townsend Streets to an underground terminus at the new Transbay Terminal; and the establishment of a Redevelopment Area Plan. In September 2007, the Transbay Joint Powers Authority (TJPA) Board selected the Pelli Clarke Pelli Architects team to design the new landmark Transbay Transit Center and to design and develop the Transbay Tower Building. TJPA will complete preliminary engineering for the Transbay Transit Center in December 2009. Approval of the subject request would allow initiation of the final design phase of the transit center, which TJPA estimates will cost $87,500,000. TJPA is requesting allocation of $18,200,000 in Prop K funds for final design of the transit center, with the remainder to be funded with federal earmarks, regional bridge tolls, Regional Transportation Improvement Program funds, and a contribution from AC Transit. The TJPA has a pending application for $400 million in federal economic stimulus funds from the High-Speed Intercity Passenger Rail Program, which if granted could enable those funds to be used in the near term, and other planned funds, such as Prop K, to be used later. The scope of work for the final design phase includes the Pelli Clarke Pelli team's architecture and design activities; retail consulting services; public outreach; fees and permits; public agency coordination; and development of the required art program. The scope also includes the design of the shoring wall and buttress for the Transbay Transit Center, which is one of the first construction contracts that will be advertised for bids. The TJPA requested that we present this item directly to the Plans and Programs Committee for Board approval in October 2009 so work on the final design phase can begin as soon as possible to avoid delaying the current construction schedule. The Plans & Programs Committee was briefed at its October 20 meeting. The Committee requested that the item be continued to its November meeting and that staff provide additional detailed information on TJPA's Disadvantaged Business Enterprise (DBE)/Local Business Enterprise (LBE) strategy for setting a higher goal. TJPA expects work to commence on the final design phase in December 2009 and to be concluded by September 2016. We are seeking a motion of support for the allocation of $18,200,000 in Prop K funds, with conditions, to the TJPA for final design of the Transbay Transit Center, subject to the attached Fiscal Year Cash Flow Distribution Schedule. 7:40 Technology Services 8. Adopt a Motion of Support for the Award of a Three-Year Contract, with an Option to Extend for Two Additional One-Year Periods, to SPTJ Consulting in an Amount Not to Exceed $496,500 for Local Area Network and Computer Maintenance Services and Authorize the Executive Director to Negotiate the Non-Monetary Provisions - ACTION* attachment The Authority seeks to contract with one qualified service provider to support the varied technological needs of the agency. On September 11, 2009, the Authority issued a Request for Proposals (RFP) for Local Area Network (LAN) and Computer Maintenance Services to support the Authority's work program over the next three years. The Authority is dependent on computers, telecommunications and internet access for almost all of its daily activities. The small staff size of the Authority does not warrant full-time, in-house technical support, so most technical maintenance and support tasks are outsourced to a professional consultant team that comes to the Authority offices on an as-needed basis. By the due date of October 13, the Authority received seven (7) proposals in response to the RFP. Based on the selection panel's evaluation of the written proposals, on October 15 the Authority issued invitations to interview the three highest-ranked teams. Interviews were held on October 20. Based on this competitive selection process, the review panel recommends award of the contract to SPTJ Consulting. We are seeking a motion of support for award of a three-year contract, with an option to extend for two additional one-year periods, to SPTJ Consulting in an amount not to exceed $496,500 for LAN and Computer Maintenance Services and authorize the Executive Director to negotiate the non-monetary provisions. 7:55 9. Public Comment 8:00 10. Adjournment
* Materials Attached Next Regular Meeting: December 9, 2009CAC MEMBERS WHO ARE UNABLE TO ATTEND SHOULD CONTACT ERIKA CHENG AT (415) 522-4831 This meeting location is wheelchair accessible. In order to allow individuals with environmental illness or multiple-chemical sensitivity to attend the meeting, individuals are requested to refrain from wearing perfume or other scented products. All times shown are for information only. Items will be called at the discretion of the Chair. If any materials related to an item on this agenda have been distributed to the Citizens Advisory Committee after distribution of the agenda packet, those materials are available for public inspection at the San Francisco County Transportation Authority at 100 Van Ness Avenue, Floor 26, San Francisco, CA 94102, during normal office hours. If you prefer receiving future agendas via email instead of regular mail, please send your request to
|
