| Plans and Programs Committee - November 17, 2009 |
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AGENDA PLANS AND PROGRAMS COMMITTEEMeeting Notice Date: 10:30 a.m., Tuesday, November 17, 2009
1. Roll Call 2. Approval of Minutes of the October 20, 2009 Meeting - ACTION* attachment 3. Citizens Advisory Committee Report - INFORMATION* attachment 4. Recommend Appointment of One Member to the Citizens Advisory Committee - ACTION* attachment The Authority has an eleven-member Citizens Advisory Committee (CAC). CAC members serve two-year terms. Per the Authority's Administrative Code, the Plans and Programs Committee recommends and the Authority Board appoints individuals to fill any CAC vacancies. Neither Authority staff nor the CAC make any recommendations on CAC appointments, but we maintain an up-to-date database of applications for CAC membership. A chart with information about current CAC members is attached, showing ethnicity, gender, neighborhood of residence, and affiliation. There is one vacancy on the CAC requiring Committee action. The vacancy resulted from the resignation of Vicki Oppenheim. We are seeking a recommendation to appoint one member to the CAC. 5. Recommend Appointment of One Member to the Van Ness Avenue Bus Rapid Transit Citizens Advisory Committee - ACTION* attachment In December 2006, the Authority Board approved the Van Ness Avenue Bus Rapid Transit (BRT) Feasibility Study, including conceptual design and evaluation of BRT alternatives for Van Ness Avenue, and appropriated Prop K funding for Environmental Analysis and Preliminary Engineering. In July 2007, the Authority Board established a nine-member Van Ness Avenue BRT Citizens Advisory Committee (VNCAC) representing both corridor and citywide interests to advise the Authority during the Environmental Analysis. In June and July 2009, two members of the VNCAC resigned from the Committee. The Authority Board appointed one member in July 2009 and requested additional outreach, particularly to Marina residents before filling the remaining seat. Following additional outreach and publicity to Marina residents, we received six additional applications for membership on the Committee, including two applicants from the Marina. Combined with the 15 remaining active applications received in July 2009, 21 applicants are presented for the remaining vacancy. We are seeking a recommendation to appoint one member to the Van Ness Avenue BRT CAC. 6. Presentation of Disadvantaged, Local and Small Business Enterprise Programs - INFORMATION At the October meeting, the Plans and Programs Committee requested a presentation on the Disadvantaged, Local and Small Business Enterprise programs associated with the delivery of Authority-funded capital projects. At the meeting, we will be providing an overview of Authority programs as well as a presentation on the outreach and participation efforts by the Transbay Joint Powers Authority. We are seeking comments and guidance from the Committee. This is an information item. 7. Recommend Allocation of $18,200,000 in Prop K Funds, with Conditions, to the Transbay Joint Powers Authority for Final Design of the Transbay Transit Center, Subject to the Attached Fiscal Year Cash Flow Distribution Schedule - ACTION* attachment The Caltrain Downtown Extension to a Rebuilt Transbay Terminal (Transbay Transit Center Project) has three major components: a new multimodal Transbay Terminal on the site of the present Transbay Terminal; extension of Caltrain from Fourth and Townsend Streets to an underground terminus at the new Transbay Terminal; and the establishment of a Redevelopment Area Plan. In September 2007, the Transbay Joint Powers Authority (TJPA) Board selected the Pelli Clarke Pelli Architects team to design the new landmark Transbay Transit Center and to design and develop the Transbay Tower Building. TJPA will complete preliminary engineering for the Transbay Transit Center in December 2009. Approval of the subject request would allow initiation of the final design phase of the transit center, which TJPA estimates will cost $87,500,000. TJPA is requesting allocation of $18,200,000 in Prop K funds for final design of the transit center, with the remainder to be funded with federal earmarks, regional bridge tolls, Regional Transportation Improvement Program funds, and a contribution from AC Transit. The TJPA has a pending application for $400 million in federal economic stimulus funds from the High-Speed Intercity Passenger Rail Program, which if granted could enable those funds to be used in the near term, and other planned funds, such as Prop K, to be used later. The scope of work for the final design phase includes the Pelli Clarke Pelli team's architecture and design activities; retail consulting services; public outreach; fees and permits; public agency coordination; and development of the required art program. The scope also includes the design of the shoring wall and buttress for the Transbay Transit Center, which is one of the first construction contracts that will be advertised for bids. TJPA expects work to commence on the final design phase in December 2009 and to be concluded once warranty services are completed in September 2016. The Plans and Programs Committee was briefed on this item at its October 2009 meeting and after significant discussion voted to deny the request and asked the TJPA to report back at its November 2009 meeting with a detailed presentation of its Disadvantaged, Local and Small Business Enterprise (DBE/LBE/SBE) programs so that the request could be reconsidered. We are seeking a recommendation to allocate $18,200,000 in Prop K funds, with conditions, to the TJPA for final design of the Transbay Transit Center, subject to the attached Fiscal Year Cash Flow Distribution Schedule. 8. Recommend Approval of the 2009 Prop K 5-Year Prioritization Programs (5YPPs) for Transit Enhancements and New and Renovated Vehicles, and Approval of the 2009 Prop K 5YPPs for New and Upgraded Streets and Advanced Technology and Information Systems (SFgo), with Conditions - ACTION* attachment enclosures: EP 10-16 , EP 17 , EP 26-30 , EP 32. The voter-approved Prop K Expenditure Plan requires that each programmatic category develop a 5-Year Prioritization Program (5YPP) as a prerequisite for receiving Prop K allocations. This requirement applies to 21 programs such as new signals and signs, street resurfacing, pedestrian circulation and safety, and transit enhancements. The intended outcome of the 5YPPs is the establishment of a steady stream of grant-ready projects that can be advanced as soon as funds (including Prop K, federal and state) are available. While the Strategic Plan provides the long-term road map for managing Prop K revenue, the 5YPPs ensure that the Authority Board, project sponsors and the public have a clear understanding of how projects are prioritized for funding within each particular programmatic category as well as the five-year program of projects anticipated to be delivered. The provisionally adopted 2009 Prop K Strategic Plan, approved in July 2009, informed the preparation of each 5YPP, including establishing the allowable annual funding levels and associated financing costs for those categories where sponsors wish to advance Prop K funds to accelerate project delivery. We are recommending approval of the 5YPPs for Transit Enhancements and New and Renovated Vehicles. Both are currently consistent with the Strategic Plan in terms of annual programming levels and financing assumptions, though we are working with some of the sponsors (mainly the Municipal Transportation Agency) on an amendment to the vehicles 5YPP to address requests for more aggressive cash flow for several projects. This will be part of the planned December Strategic Plan amendment. We are recommending approval of the enclosed version of the vehicles 5YPP so that some pending allocation requests can be considered for approval by the Board this month. We are recommending approval of the 5YPPs for New and Upgraded Streets and Advanced Technology and Information Systems (SFgo), conditioned upon approval of the December Strategic Plan amendment, which is needed to accommodate minor increases in programming and cash flow assumptions proposed for the next five years compared to the Strategic Plan. We are seeking a recommendation to approve the 2009 Prop K 5YPPs for Transit Enhancements and New and Renovated Vehicles, and to approve the 2009 Prop K 5YPPs for New and Upgraded Streets and Advanced Technology and Information Systems (SFgo), with conditions. 9. Recommend the Allocation of $5,535,149 in Prop K Funds, with Conditions, for Seven Requests, Subject to the Attached Fiscal Year Cash Flow Distribution Schedules - ACTION* attachment enclosure Due to a particularly crowded November Plans and Programs Committee agenda, we have grouped five Prop K requests from the Peninsular Corridor Joint Powers Board (PCJPB or Caltrain) and two requests from the Municipal Transportation Agency (MTA) into a single memo. PCJPB's Fiscal Year 2009/10 Prop K request for $5,204,029 would fund San Francisco's local match share of five projects included in its Capital Improvement Program (CIP). The MTA requests a total of $331,120 in Prop K funds for the Clarendon School Traffic Calming project and the Motor Coach Repower project. Attachment 1 summarizes the applications received, including leveraging compared to Expenditure Plan assumptions and project phases included in the current request. Attachment 2 provides a brief description of each project. Attachment 3 provides a summary of our staff recommendation, highlighting issues of potential interest to the committee, such as factors that may impact project delivery. We are recommending allocation of the amount requested for each project. We are seeking a recommendation to approve the allocation of $5,535,149 in Prop K funds, with conditions, for seven requests, subject to the attached Fiscal Year Cash Flow Distribution Schedules. 10. Recommend Approval of San Francisco's Project Priorities for the 2010 Regional Transportation Improvement Program, Including $3,378,500 in Transportation Enhancements Funds for Six Projects - ACTION* attachment As Congestion Management Agency for San Francisco, every two years the Authority is responsible for establishing project priorities for San Francisco's county share funds from the State Transportation Improvement Program (STIP), subject to concurrence by the Metropolitan Transportation Commission (MTC) through its Regional Transportation Improvement Program (RTIP) process. Due to the ongoing state budget crisis, the 2010 STIP fund estimate adopted by the California Transportation Commission (CTC) contained almost no new funds for the five-year STIP period, which covers Fiscal Years 2010/11 through 2014/15, other than a small amount of Transportation Enhancements (TE) funds, which are mainly federal and therefore less dependent on the state budget. Furthermore, some of the existing programming must be delayed until the outer years of the 2010 STIP to accommodate the reduction in fund availability. We have evaluated the San Francisco projects included in the 2008 RTIP (Attachment 1) and recommend advocating to keep the three non-TE capital projects in the current year of programming, and to program available planning, programming, and monitoring funds for the Authority's and MTC's administration of the STIP program in the last two years of the STIP cycle. Our recommendation for San Francisco's 2010 RTIP programming, including both TE and non-TE programming, is shown in Attachment 2. TE funding is intended to support projects such as bicycle and pedestrian facilities, safety and educational activities, landscaping and scenic beautification, and historic preservation. TE projects must be above and beyond a normal transportation project and cannot be a required mitigation. There is an estimated $3,378,500 available in the 2010 STIP cycle to program to San Francisco TE projects. In September 2009, we issued a call for projects and by the due date received nearly $10 million in funding requests (see Attachment 4). We evaluated applications using the eligibility criteria shown in Attachment 3 and the prioritization criteria shown in Attachment 5, and sought input from our Technical Working Group. Our recommendation for TE programming is summarized in Attachment 6. The Authority's list of San Francisco's 2010 RTIP priorities is due to MTC in December 2009 and is scheduled for approval by the CTC in May 2010. We are seeking a recommendation to approve San Francisco's project priorities for the 2010 RTIP, including $3,378,500 in TE funds for six projects. 11. Presentation of Draft Strategic Analysis Report on the Role of Shuttles in the San Francisco Transportation System - INFORMATION The public transportation system in San Francisco has been increasingly complemented by the proliferation of various types of shuttle services. At the November 2008 meeting, the Plans and Programs Committee requested a study of this growing shuttle activity in San Francisco. The study seeks to determine how best to integrate the growth of shuttles into the overall transportation system, and to regulate or manage their operations, in a way that continues to realize their benefits while addressing their impacts. Data for this strategic analysis report was gathered through literature and field research and extensive outreach to various stakeholders involved in the shuttle landscape including providers, operators, users, public agencies, and the general public. We are seeking comments and guidance from the Committee. This is an information item. 12. Introduction of New Items - INFORMATION 13. Public Comment 14. Adjournment
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