| Citizens Advisory Committee - March 24, 2010 |
CITIZENS ADVISORY COMMITTEEMeeting Notice Date: 6:00 p.m., Wednesday, March 24, 2010 Location: 100 Van Ness Avenue, 26th Floor Members: Jul Lynn Parsons (Chair), Peter Tannen (Vice Chair), Glenn Davis, Chris Jones, Brian Larkin, Fran Martin, Jacqualine Sachs, Robert Switzer, Wendy Tran, and Rosie West
6:00 1. Committee Meeting Call to Order 6:05 2. Adoption of Minutes of the February 24, 2010 and March 10, 2010 Meetings - ACTION* attachment 01 attachment 02 6:07 3. Chair's Report - INFORMATION 6:10 Consent Calendar 4. Information on Jobs Created by the American Recovery and Reinvestment Act (ARRA) Local Streets and Roads, Transportation Enhancements, and Presidio Parkway Projects in San Francisco - INFORMATION* attachment At the February 24, 2010 Citizens Advisory Committee (CAC) meeting, CAC members requested information on the number of jobs created by the ARRA funds programmed by the Authority. The attached table shows the number of jobs created or retained by the local streets and roads and Transportation Enhancements projects in San Francisco. It also shows job creation information for the Presidio Parkway (Doyle Drive Replacement) project, which to date has received $168 million in federal and state ARRA funds. This is an information item. 6:15 Capital Projects/Policy and Programming 5. Update on the Municipal Transportation Agency's Central Subway Project - INFORMATION* attachment At the March 10, 2010 special Citizens Advisory Committee (CAC) meeting, after a lengthy discussion with comments from the CAC and the public (see draft CAC minutes, included as a separate item in the agenda packet), the CAC passed a motion of support to adopt a baseline budget, schedule and funding plan for the Municipal Transportation Agency's (MTA's) Central Subway project. CAC members raised concerns and requested additional information on several topics, namely: the MTA's strategy for filling the existing funding shortfall, particularly in light of the current financial challenges facing MTA in terms of its operating budget; a more detailed context for evaluating the attached letter from the Federal Transit Administration (FTA) to the MTA, which granted the MTA approval to enter to final design, but also highlighted a number of issues that the MTA will need to address prior to the FTA's issuance of a Full Funding Grant Agreement (FFGA) for the project; and more information on the ridership and operating cost projections for the project. MTA and Authority staff will provide a presentation on these topics at the March 24 CAC meeting, and will be prepared to answer additional questions that the CAC may have. This is an information item. 6. Adopt a Motion of Support for the Amendment of the Prop K 5-Year Prioritization Program for Transit - System Maintenance and Renovation - Vehicles, and Allocation of Up to $7 Million in Prop K Funds, with Conditions, to the Municipal Transportation Agency for the Bus and Trolley Targeted Systems Overhaul Program - ACTION Following discussion at the February 23 Authority Board meeting, the Municipal Transportation Agency (MTA) submitted an urgent request for $7 million in Prop K funds to procure parts for its Bus and Trolley Targeted Systems Overhaul Program. MTA operates a fleet of 507 buses and 313 trolley coaches that have an average life of over 12 years relative to the average useful life of 12-18 years per vehicle. The entire bus and trolleybus fleets currently go through a regularly scheduled preventative maintenance at 6,000 miles with major systems needing to be done more frequently. According to the MTA, the equipment for this procurement is not part of regular preventative maintenance, but focuses on the key components that are responsible for the highest percentages of the fleet failures. The 6 systems included in the scope currently comprise 40% of vehicle failures. MTA would initiate procurement of all the parts by June 2010, and MTA staff would complete installation of the equipment within 6 to 9 months thereafter, largely depending upon the delivery timeline for the various parts. MTA labor costs would be paid for with $3 million in MTA operating funds. MTA has not yet determined whether it would like to request advancement of the $7 million in Prop K funds, which would result in increased financing costs for MTA's share of the Vehicles category or whether other MTA vehicles projects will be delayed to provide sufficient programming and cash flow capacity so that the request can be accommodated without increasing financing costs. Either way, the funding the request would require an amendment to the Vehicles 5-Year Prioritization Program. Advancement of funds would also require an amendment to the Strategic Plan since it would increase financing costs above the adopted levels. Due to the urgency of the request, we are putting this item on the March 24 Citizens Advisory Committee (CAC) agenda. We have not yet received sufficient information to enable a staff recommendation, and are continuing to work with MTA to clarify and evaluate its request. We will present the information at the CAC meeting. We are seeking a motion of support for the amendment of the Prop K 5-Year Prioritization Program for Transit - System Maintenance and Renovation - Vehicles, and allocation of up to $7 million in Prop K funds, with conditions, to the Municipal Transportation Agency for the Bus and Trolley Targeted Systems Overhaul Program. 7. Adopt a Motion of Support for the Allocation of $2,331,680 in Prop K Funds, with Conditions, to the Municipal Transportation Agency for Two Requests, Subject to the Attached Fiscal Year Cash Flow Distribution Schedules - ACTION* attachment Due to a crowded March Citizens Advisory Committee (CAC) agenda, we have grouped two Prop K allocation requests from the Municipal Transportation Agency (MTA) into a single memo. The MTA has requested a total of $2,331,680 in Prop K funds for the following projects: conceptual engineering for the modernization of 23 escalators in the Muni Metro Subway System, and the construction of improvements to the infrastructure for the overhead contact system for the 5-Fulton electric trolleybus line. Attachment 1 summarizes the applications received, including leveraging compared to Expenditure Plan assumptions and project phases included in the current request. Attachment 2 provides a brief description of each project. Attachment 3 provides a summary of our staff recommendation, highlighting issues of potential interest to the Citizens Advisory Committee, such as recommended special conditions. Our recommendation for rehabilitation of the overhead contact system of 5-Fulton is conditioned upon approval of the proposed Strategic Plan amendment and related amendment of the Guideways 5-Year Prioritization Program (5YPP), both of which will be considered at the March 30 Authority Board meeting. We are seeking a motion of support for the allocation of $2,331,680 in Prop K funds, with conditions, to the MTA for two requests, subject to the attached Fiscal Year Cash Flow Distribution Schedules. 8. Status Report on the Development of a Draft Expenditure Plan for the Imposition of an Additional Vehicle Registration Fee of Up to $10 in San Francisco Pursuant to the Requirements in SB 83 - INFORMATION* attachment In late October, the Governor signed into law SB 83 (Hancock), which authorizes congestion management agencies (CMAs) to impose an annual fee of up to $10 on motor vehicles registered within their respective counties. The funds would have to be used for programs and projects benefiting the people paying the fee, and they would have to be consistent with the regional transportation plan. In December 2009, the Authority approved Resolution 10-27, authorizing the Executive Director to initiate the development of an Expenditure Plan for a new vehicle registration fee consistent with the requirements of SB 83. Placing the measure on the November 2010 ballot would necessitate a tight timeline for developing and approving an Expenditure Plan and the required nexus study. The schedule shown in Attachment 1 includes monthly updates and feedback from the Citizens Advisory Committee (CAC), Authority Commissioners, our Technical Working Group, and other city stakeholders and culminates in the Authority Board adopting an Expenditure Plan and the required nexus study in May 2010. Since our February report to the CAC, we have completed procurement of professional services for polling and for the development of a nexus study. We also refined the draft principles that will be used to guide development of the Expenditure Plan, and based on those principles have continued development of various elements, including a preliminary list of potential projects and programs and administrative policies. In addition to the guiding principles, we have kept in mind the relatively small amount of funds available annually (estimated at around $5 million annually), the allowable uses of the revenues per SB 83, and the lessons we have learned through our experience developing and delivering the Prop K Expenditure Plan. On March 11, we convened the first meeting of the CAC's SB 83 subcommittee to discuss the draft Expenditure Plan structure. We expect to convene the first meeting of the Stakeholder Advisory Panel the week of March 22. We anticipate presenting initial polling results and preliminary nexus findings at the March 24 CAC meeting. We are seeking input and guidance from the CAC. This is an information item. 9. Adopt a Motion of Support to Authorize the Executive Director to Execute a Memorandum of Agreement with the National Park Service for an 18-Month Period, in an Amount Not to Exceed $177,890, for Liaison Services for the Presidio Parkway Project - ACTION* attachment The Authority entered into a Memorandum of Agreement (MOA) with the National Park Service (NPS) in 2007 to fund a position for a project liaison and coordinator (Liaison) to will serve as the single point of contact for NPS through the design phase of the Doyle Drive Replacement Project, now re-envisioned as Presidio Parkway. The term of that agreement ends on March 31, 2010. The continued presence of the NPS Liaison is expected to ensure oversight of project activities to assure protection of park resources, communication and the prompt identification and resolution of Project issues between NPS, the Authority, Caltrans and other agencies and organizations involved in the Project. We are seeking a motion of support to authorize the Executive Director to execute a MOA with the NPS for an 18-month period, in an amount not to exceed $177,890, for liaison services for the Presidio Parkway Project. 7:10 Finance and Administration 10. Adopt a Motion of Support for the Appropriation of $100,000 in Prop K Funds and the Approval of the Corresponding Amendment to the Authority's Fiscal Year 2009/10 Budget for the Purpose of Partially Defraying the Cost of a Management Performance Audit of the Municipal Transportation Agency to be Undertaken by the Budget Analyst's Office - INFORMATION/ ACTION* attachment 01 attachment 02 This item is on the agenda pursuant to a request made by Chair Mirkarimi at the January 26 Authority Board meeting. While the initiative to conduct a management performance audit of the Municipal Transportation Agency (MTA) originated at the Board of Supervisors, the rationale for a Prop K appropriation is that the Authority devotes a significant portion of Prop K allocations to capital projects to be delivered by the MTA, and any improvements to the efficiency of the project delivery process would result in benefit to the Prop K program that should easily outweigh the investment in the audit. As established by the Board of Supervisors' motion requesting the audit, prior to conducting field work, the Budget Analyst's Office will present a work plan and audit scope to the members of the Government Audit and Oversight Committee. Our recommendation to appropriate Prop K funds for this purpose would require that the work plan and audit scope be presented to the Plans and Programs Committee for review and input, before Prop K funds may be expended on the audit. The appropriation is intended to be only a partial contribution to the full cost of the audit. The full cost of the audit will be finalized by the Board of Supervisors, pending development of the scope. The appropriation is requested with the understanding that this is a one-time action and for a maximum Prop K contribution of $100,000, irrespective of the ultimate scope or size of the audit contract. The Authority will arrange to make payment to the Budget Analyst through the office of the Clerk of the Board of Supervisors at such time as the audit is complete. At its March 9, 2010 meeting, the Finance Committee recommended approval of a corresponding amendment to the Authority's adopted Fiscal Year 2009/10 budget. We are seeking a motion of support to appropriate $100,000 in Prop K funds and approve the corresponding amendment to the Authority's Fiscal Year 2009/10 Budget for the purpose of partially defraying the cost of a management performance audit of the MTA to be undertaken by the Budget Analyst's Office. 11. Adopt a Motion of Support for the Amendment of the Fiscal Year 2009/10 Adopted Budget - ACTION* attachment Every year between December and April, we typically bring the Board adjustments to the annual budget adopted the previous June. The revision to the Fiscal Year (FY) 2009/10 adopted budget is an opportunity to take stock of changes in revenue trends, recognize grants or other funds that are obtained subsequent to the original budget approval, and adjust for unforeseen expenses. In June 2009, through Resolution 09-71, the Authority adopted the FY 2009/10 Annual Budget and Work Program. Since that time, several revenues and expenses related to various capital projects, including Prop K project grants, the Folsom Street Off-Ramp Realignment Project, the Yerba Buena Island Ramps Improvement Project, the Central Subway Project and the Presidio Parkway Project (formerly called the Doyle Drive Replacement Project) need to be updated from the original estimates contained in the adopted FY 2009/10 Budget. The Authority's Fiscal Policy allows for the amendment of the adopted budget during the FY to reflect actual revenues and expenditures incurred. The budget revision reflects an increase of $25.4 million in revenues, decrease of $24.9 million in expenditures and decrease of $99.4 million in other financing sources for a net decrease of $49.1 million fund balance. The increase in revenues is primarily due to a new allocation of Assembly Bill 1171 (AB 1171) funds for the Presidio Parkway Project, received in FY 2009/10. A revised funding and expenditure plan for the Central Subway that significantly reduces the need for FY 09/10 Prop K funds, de-obligations of unused Prop B and K program and project funds, and extended delivery schedules account for the majority of the expenditure decrease. The budget revision also reflects the postponement of a budgeted issuance of additional debt, which was not deemed necessary during the year. We are seeking a motion of support for the amendment of the FY 2009/10 Budget. 7:25 Planning 12. Adopt a Motion of Support for the Approval of the Scope of Work for the Strategic Analysis Report on Potential Alternative Transit Service Delivery Options for San Francisco - ACTION* attachment At the October 2009 meeting of the Finance Committee, then-Commissioner Ross Mirkarimi requested that staff initiate a Strategic Analysis Report (SAR) on potential alternative transit service delivery options in San Francisco. As called for in the Authority's procedures governing the development of SARs, the scope was brought to the March 23 Plans and Programs Committee, where Chair Mirkarimi now sits as an ex officio member, for comments and guidance. If recommended by the Citizens Advisory Committee, the final scope will be presented to the Plans and Programs Committee and Authority Board for approval in April, before technical work can begin. We are seeking a motion of support for the approval of the scope of work for the SAR on potential alternative transit service delivery options for San Francisco. 7:50 13. Public Comment 8:00 14. Adjournment
* Materials Attached Next Regular Meeting: April 28, 2010
CAC MEMBERS WHO ARE UNABLE TO ATTEND SHOULD CONTACT ERIKA CHENG AT (415) 522-4831 This meeting location is wheelchair accessible. In order to allow individuals with environmental illness or multiple-chemical sensitivity to attend the meeting, individuals are requested to refrain from wearing perfume or other scented products. All times shown are for information only. Items will be called at the discretion of the Chair. If any materials related to an item on this agenda have been distributed to the Citizens Advisory Committee after distribution of the agenda packet, those materials are available for public inspection at the San Francisco County Transportation Authority at 100 Van Ness Avenue, Floor 26, San Francisco, CA 94102, during normal office hours. If you prefer receiving future agendas via email instead of regular mail, please send your request to
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