| Plans and Programs Committee - March 23, 2010 |
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AGENDA PLANS AND PROGRAMS COMMITTEEMeeting Notice Date: 9:00 a.m., Tuesday, March 23, 2010
1. Roll Call 2. Approval of Minutes of the February 9, 2010 Meeting - ACTION* attachment 3. Citizens Advisory Committee Report - INFORMATION* attachment 01 attachment 02 4. Recommend Appointment of Three Members to the Citizens Advisory Committee - ACTION* attachment The Authority has an eleven-member Citizens Advisory Committee (CAC). CAC members serve two-year terms. Per the Authority's Administrative Code, the Plans and Programs Committee recommends and the Authority Board appoints individuals to fill any CAC vacancies. Neither Authority staff nor the CAC make any recommendations on CAC appointments, but we maintain an up-to-date database of applications for CAC membership. A chart with information about current CAC members is attached, showing ethnicity, gender, neighborhood of residence, and affiliation. There are three vacancies on the CAC requiring Committee action. The vacancies resulted from the resignation of Michael Ma and the term expirations of Chris Jones and Jul Lynn Parsons. Mr. Jones and Ms. Parsons have expressed interest in seeking reappointment. We are seeking a recommendation to appoint three members to the CAC. 5. Recommend Second Amendment of San Francisco's 2008 Lifeline Transportation Program (LTP) Project Priorities and the Commitment to Program $1,348,919 in Future LTP Funds to the Municipal Transportation Agency for the Construction Phase of the San Bruno Transit Preferential Streets Project - ACTION* attachment The Metropolitan Transportation Commission's (MTC's) Lifeline Transportation Program (LTP) funds projects that improve mobility for low income residents. In November 2008, the Authority Board approved Resolution 09-24, identifying nine projects to receive a total of $9.68 million in 2008 LTP funds, and in July 2009, the Authority Board approved Resolution 10-11, amending the original list of LTP projects in response to state budget cuts that reduced the overall amount of funds available, as shown in Attachment 1. In late 2009, the MTC notified the Authority that approximately $1.1 million in new LTP funds were available for programming in Fiscal Year 2009/10. On top of that, the Municipal Transportation Agency (MTA) notified the Authority of delays to its San Bruno Transit Preferential Streets (TPS) project that would prevent it from receiving the $1,348,919 in Fiscal Year 2009/10 LTP funds programmed to the construction phase of the project. With MTA concurrence, our recommendation is to reprogram the $1,348,919 to other eligible projects that can be delivered sooner, as is the intent of the LTP, with a commitment to program LTP funds to the construction phase of the San Bruno TPS project in a future LTP cycle when the project is ready to receive them. We expect the next LTP cycle to begin in late 2010 or early 2011. On January 15, 2010, we released a call for projects for a total of approximately $2.5 million in available Fiscal Year 2009/10 LTP funds, and by the February 9, 2010 deadline we received three requests totaling $3.09 million, shown in Attachment 2. The staff recommendation, shown in Attachment 3, is to fully fund the MTA's request to continue its existing Route 108-Treasure Island Enhanced Service project ($877,600); to partially fund the MTA's request to add additional improvements to the previously LTP-funded Balboa Park Station Eastside Connections project ($1,083,277); and to fully fund the Mayor's Office of Housing (MOH) Hunters View Revitalization Transit Stop Connection project ($510,160), conditional upon resolution of several project eligibility issues. If we determine the MOH project is ineligible to receive LTP funds, we would revise the project list to remove the MOH project and instead fund the MTA Balboa Park Station Eastside Connections project at a higher amount ($1,593,437). We are seeking a recommendation for the second amendment of San Francisco's 2008 LTP project priorities and the commitment to program $1,348,919 in future LTP funds to the MTA for the construction phase of the San Bruno TPS project. 6. Draft Scope of Work for a Strategic Analysis Report on Potential Alternative Transit Service Delivery Options for San Francisco - INFORMATION* attachment At the October 2009 meeting of the Finance Committee, Commissioner Ross Mirkarimi requested that staff initiate a Strategic Analysis Report (SAR) on potential alternative transit service delivery options in San Francisco. As called for in the Authority's procedures governing the development of SARs, we are bringing the draft scope to the Plans and Programs Committee, where Chair Mirkarimi now sits as an ex officio member, for comments and guidance. The final SAR scope will be presented to the Committee for approval at the April meeting. This is an information item. 7. Recommend Adoption of a Baseline Budget, Schedule, and Funding Plan for the Municipal Transportation Agency's Central Subway Project - ACTION* attachment In 2009, the Municipal Transportation Agency's (MTA's) Central Subway Project completed an intensive risk analysis as part of the Federal Transit Administration's (FTA's) New Starts review and evaluation process. As a result of this review, FTA recommended that additional cost and schedule reserve contingency be added to ensure the project's success. Specifically, this review resulted in a revised project budget of $1.578 billion compared to the original $1.3 billion and a new completion date of December 2018 compared to the original of June 2016. Also as a result of the assessment, FTA indicated that it will support an increased federal share for the project and higher annual funding allocation levels, both of which helped to shrink the project's funding shortfall. In January 2010, FTA granted the MTA permission to enter the final design phase. In anticipation of beginning the final design phase, the MTA has undertaken an extensive review of the existing funding and expenditure plan for the project, which has included active participation by Authority staff and our project management oversight consultant. Having reached these critical project milestones, we are now recommending that the Authority adopt a baseline budget, schedule and funding plan for the project consistent with the requirements in the Prop K Expenditure Plan for major capital projects. This action will support our efforts to monitor project progress, including cost and schedule trends and the project's financial status. It will also serve as a useful check point for the Authority and the MTA as we work together to ensure that the MTA can satisfy all the requirements necessary to secure a Full Funding Grant Agreement (FFGA) from the FTA in December 2011. A FFGA is FTA's official commitment of federal New Starts funds to the project and it is a necessary milestone that signals the project's ability to move into the construction phase. In addition, the baseline budget, schedule and funding plan-along with the recommended ground rules for financial management of the project (Attachment 1)-also helps us to better forecast and manage financing needs for the Prop K program since the Central Subway Project is one of the primary drivers affecting the timing and size of debt issuance. The recommended action is conditioned upon approval of a proposed Strategic Plan amendment since it would trigger financing costs at levels higher than contemplated in the adopted Strategic Plan. We are seeking a recommendation to adopt a baseline budget, schedule, and funding plan for the MTA's Central Subway Project. 8. Recommend Amendment of the 2009 Strategic Plan and Fifteen 5-Year Prioritization Programs - ACTION* attachment enclosure 01 enclosure 02 enclosure 03 In July 2009, the Authority Board provisionally adopted the 2009 Prop K Strategic Plan in order to allow approval of allocations for major capital projects and categories like paratransit with no Prop K 5-Year Prioritization Program (5YPP) requirement to move forward with planned Fiscal Year 2009/10 allocations. Adoption of the Strategic Plan was provisional because based on review of project sponsors submittals, we expected that subsequent adoption of the 2009 5YPP updates would trigger a Strategic Plan amendment. Specifically, our review of schedules and cash flows proposed by sponsoring agencies indicated they may be more ambitious than warranted by those agencies' project delivery track record, funding plans, project readiness, and resources. To date, the Board has approved 17 5YPPs, and conditionally approved two 5YPPs pending the subject Strategic Plan amendment, leaving two 5YPPs yet to be finalized. On the whole, the adopted 5YPPs have more realistic and less aggressive cash flow assumptions than are included in the adopted Strategic Plan. However, since July 2009, sponsors have made requests for advancement of programming and cash flow in several programmatic categories, which are proposed for inclusion in the subject Strategic Plan amendment. We also are including a significant advancement in the use of Prop K funds for the Municipal Transportation Agency's (MTA's) Central Subway project consistent with the project's baseline budget, schedule and funding plan which are the subject of another agenda item at the March 23 Plans and Programs Committee meeting. To help offset some of the aforementioned changes which would increase financing costs for the Prop K program, we worked with sponsors to incorporate an additional $18.4 million in de-obligated funds from completed and/or inactive grants and we added actual capital expenditures for the last two quarters of Fiscal Year 2008/09, which continue to lag behind project sponsor projections. Despite accommodating a more aggressive cash flow schedule for the Central Subway and a few programmatic categories, we are pleased to report that the proposed Strategic Plan amendment would result in less than a 1% increase in financing costs compared to the current Strategic Plan, with $842.6 million in debt issuance at a cost of $858.6 million in financing as compared to $825.7 million and $852.8 million respectively in the adopted plan (See Attachment 3). We are seeking a recommendation to amend of the 2009 Strategic Plan and fifteen 5YPPs. 9. Update on Central Subway Disadvantaged Business Enterprise, Small Business Enterprise and Local Business Enterprise Goals and Achievements - INFORMATION* attachment The Municipal Transportation Authority's (MTA's) Equal Opportunity Office will give a presentation on the MTA's overall Disadvantaged Business Enterprise, Small Business Enterprise, and Local Business Enterprise program goals and achievements, followed by information on the goals and achievements specific to all the current contracts awarded and in process for the Central Subway project. This is an information item. 10. Recommend Allocation of $9,000,000 in Traffic Congestion Relief Program Funds and $27,418,669 in Prop K Funds, with Conditions, to the Municipal Transportation Agency for Final Design of the Central Subway, Subject to Adoption of the Central Subway Baseline Budget, Schedule and Funding Plan; Amendment of the Prop K Strategic Plan; and the Attached Fiscal Year Cash Flow Distribution Schedule - ACTION* attachment enclosure On January 8, 2010, the Federal Transit Administration (FTA) granted the Municipal Transportation Agency (MTA) authorization to enter final design for the Central Subway Project. The total cost of the project is $1.578 billion, of which the final design phase is $119 million. As part of the project's baseline budget and funding plan, the MTA has divided the final design phase into two sub-phases: Design - Plans, Specifications & Estimates (PS&E) and Design - Project Management. The first sub-phase, which is the subject of the MTA's current request, was budgeted at $63.6 million. The scope of work deals directly with development of plans, specifications, and estimates associated with completing final design of the project. The second final design sub-phase, which is projected to cost $55.7 million, covers work that includes project management (by both City agencies and consultants), insurance, legal permits and surveying required to complete the final design of the project and move it into the construction phase. The Design - PS&E scope of work will be accomplished by three contracts: Design Package 1 (tunnels), Design Package 2 (stations) and Design Package 3 (trackwork and systems). There will also be a separate contract for Program Controls. These contracts will be supplemented with the MTA and other City agency work. The four contracts are in various stages of approval and the MTA will reconcile the final negotiated amounts with the project's baseline budget and funding plan, and has indicated it will hold to the $119 million budget for the entire design phase. With Authority Board approval of the requested Traffic Congestion Relief Program (TCRP) and Prop K funds, this sub-phase will be fully funded. The final design phase schedule is geared toward obtaining a Full Funding Grant Agreement from the FTA in December 2011 and starting revenue service in December 2018. The recommended action is subject to a number of special conditions including approval of a baseline budget, schedule and funding plan and a corresponding Strategic Plan amendment, both of which are the subject of separate agenda items at the March 23 Plans and Programs Committee meeting. We are seeking a recommendation for the allocation of $9,000,000 in TCRP funds and $27,418,669 in Prop K funds, with conditions, to the MTA for final design of the Central Subway, subject to adoption of the Central Subway baseline budget, schedule, and funding plan; amendment of the Prop K Strategic Plan; and the attached fiscal year cash flow distribution schedule. 11. Recommend the Allocation of $9,753,356 in Prop K Funds, with Conditions, to the Municipal Transportation Agency for Four Requests, Subject to the Attached Fiscal Year Cash Flow Distribution Schedules - ACTION* attachment enclosure Due to a crowded March Plans and Programs Committee agenda, we have grouped four Prop K allocation requests from the Municipal Transportation Agency (MTA) into a single memo. The MTA has requested a total of $9,753,356 in Prop K funds for the following projects: rehabilitation of worn track and upgrade of other infrastructure for the California Street cable car line; track replacement and related system improvements along Church Street and Duboce Avenue; construction of two bulb-outs on Duboce Avenue at Sanchez and Steiner Streets; and purchasing and installing a new fiber-optic communications network and advanced traffic signal controllers for Franklin and Gough Streets. Attachment 1 summarizes the applications received, including leveraging compared to Expenditure Plan assumptions and project phases included in the current request. Attachment 2 provides a brief description of each project. Attachment 3 provides a summary of our staff recommendation, highlighting issues of potential interest to the Plans and Programs Committee, such as recommended special conditions. Our recommendations for three of the four projects are conditioned upon approval of the proposed Strategic Plan amendment and related amendment to the Guideways 5-Year Prioritization Program, both of which are the subject of a separate agenda item at the March Plans and Programs Committee meeting. We are seeking a recommendation to allocate $9,753,356 in Prop K funds, with conditions, to the MTA for four requests, subject to the attached Fiscal Year Cash Flow Distribution Schedules. 12. Recommend Allocation of $2,243,450 in Prop K Funds, with Conditions, to the Municipal Transportation Agency for the Traffic Calming Implementation Project, Subject to the Attached Fiscal Year Cash Flow Distribution Schedule and Amendment of the Relevant 5-Year Prioritization Program - ACTION* attachment enclosure At its February 9, 2010, the Plans and Programs Committee was briefed on the subject allocation, and after some discussion decided to continue the item so that the Municipal Transportation Authority (MTA) and Authority staff could provide additional information. Specifically, Committee members requested information on the process for requesting an area-wide traffic calming plan, how the MTA evaluates and prioritizes these requests, a historical analysis of the geographic location of traffic calming applications compared to traffic calming plans and projects, and a list of traffic calming applications that are currently in the queue. We have been working with the MTA to brief Commissioners who had questions about the program, and MTA has provided some supplemental materials which are included as an enclosure to this agenda packet. We are seeking a recommendation to allocate $2,243,450 in Prop K funds, with conditions, to the MTA for the Traffic Calming Implementation project, subject to the attached fiscal year cash flow distribution schedule and amendment of the relevant 5-Year Prioritization Program. 13. Recommend Appropriation of $100,000 in Prop K Funds for the Purpose of Partially Defraying the Cost of a Management Performance Audit of the Municipal Transportation Agency to be Undertaken by the Budget Analyst's Office - ACTION* attachment This item is on the agenda pursuant to a request made by Chair Mirkarimi at the January 26 Authority Board meeting. While the initiative to conduct a management performance audit of the Municipal Transportation Agency (MTA) originated at the Board of Supervisors, the rationale for a Prop K appropriation is that the Authority devotes a significant portion of Prop K allocations to capital projects to be delivered by the MTA, and any improvements to the efficiency of the project delivery process would result in benefit to the Prop K program that should easily outweigh the investment in the audit. As established by the Board of Supervisors' motion requesting the audit, prior to conducting field work, the Budget Analyst's Office will present a work plan and audit scope to the members of the Government Audit and Oversight Committee. Our recommendation to appropriate Prop K funds for this purpose would require that the work plan and audit scope be presented to the Plans and Programs Committee for review and input, before Prop K funds may be expended on the audit. The appropriation is intended to be only a partial contribution to the full cost of the audit. The full cost of the audit will be finalized by the Board of Supervisors, pending development of the scope. The appropriation is requested with the understanding that this is a one-time action and for a maximum Prop K contribution of $100,000, irrespective of the ultimate scope or size of the audit contract. The Authority will arrange to make payment to the Budget Analyst through the office of the Clerk of the Board of Supervisors at such time as the audit is complete. At its March 9, 2010 meeting, the Finance Committee recommended approval of a corresponding amendment to the Authority's adopted Fiscal Year 2009/10 budget. We are seeking a recommendation to appropriate $100,000 in Prop K funds for the purpose of partially defraying the cost of a management performance audit of the MTA to be undertaken by the Budget Analyst's Office. 14. Status Report on the Development of a Draft Expenditure Plan for the Imposition of an Additional Vehicle Registration Fee of Up to $10 in San Francisco Pursuant to the Requirements in SB 83 - INFORMATION* attachment In late October, the Governor signed into law SB 83 (Hancock), which authorizes congestion management agencies (CMAs) to impose an annual fee of up to $10 on motor vehicles registered within their respective counties. The funds would have to be used for programs and projects benefiting the people paying the fee, and they would have to be consistent with the regional transportation plan. In December 2009, the Authority approved Resolution 10-27, authorizing the Executive Director to initiate the development of an Expenditure Plan for a new vehicle registration fee consistent with the requirements of SB 83. Placing the measure on the November 2010 ballot would necessitate a tight timeline for developing and approving an Expenditure Plan and the required nexus study. The schedule shown in Attachment 1 includes monthly updates and feedback from the Citizens Advisory Committee (CAC), Authority Commissioners, our Technical Working Group, and other city stakeholders and culminates in the Authority Board adopting an Expenditure Plan and the required nexus study in May 2010. Since our last report to the Plans and Programs Committee, we have procured professional services for polling and for the development of a nexus study. We also put together a set of draft principles to guide development of the Expenditure Plan, and based on that have initiated development of various elements, including a preliminary list of potential projects and programs and administrative policies. In addition to the guiding principles, we have kept in mind the relatively small amount of funds available annually (estimated at around $5 million annually), the allowable uses of the revenues per SB 83, and the lessons we have learned through our experience developing and delivering the Prop K Expenditure Plan. On March 11, we convened the first meeting of the CAC's SB 83 subcommittee to discuss the draft Expenditure Plan structure. We expect to convene the first meeting of the Stakeholder Advisory Panel the week of March 22. We anticipate presenting initial polling results and preliminary nexus findings at the March 23 Plans and Programs Committee meeting. We are seeking input and guidance from the Plans and Programs Committee. This is an information item. 15. Introduction of New Items - INFORMATION 16. Public Comment 17. Adjournment
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