| Plans and Programs Committee - April 6, 2010 |
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AGENDA PLANS AND PROGRAMS COMMITTEESpecial Meeting Notice Date: 9:30 a.m., Tuesday, April 6, 2010 1. Roll Call 2. Citizens Advisory Committee Report - INFORMATION* attachment 3. Recommend Amendment of the 2009 Prop K Strategic Plan and the Prop K 5-Year Prioritization Program for Transit - System Maintenance and Renovation - Vehicles, and Allocation of $7 Million in Prop K Funds, with Conditions, to the Municipal Transportation Agency for the Bus and Trolley Targeted Systems Overhaul Program, Subject to the Attached Fiscal Year Cash Flow Distribution Schedule- ACTION* attachment Following discussion at the February 23 Authority Board meeting, the Municipal Transportation Agency (MTA) submitted an urgent request for $7 million in Prop K funds to procure parts for its Bus and Trolley Targeted Systems Overhaul Program. MTA operates a fleet of 507 buses and 313 trolley coaches that have an average life of over 12 years relative to the average useful life of 12-18 years per vehicle. The entire bus and trolleybus fleets currently go through a regularly scheduled preventative maintenance at 6,000 miles with major systems needing to be done more frequently. According to the MTA, the equipment for this procurement is not part of regular preventative maintenance, but ideally should have been completed as part of a mid-life overhaul 3 to 4 years ago. Given the small number of years remaining before the fleet is replaced and limited financial resources, MTA's proposed overhaul program focuses on the key components that are responsible for the highest percentages of the fleet failures. The 6 systems included in the scope currently comprise 40% of vehicle failures. MTA would initiate procurement of all the parts by June 2010, and MTA staff would complete installation of the equipment within 6 to 9 months. MTA labor costs would be paid for with $3 million in MTA operating funds. Funding the request would require an amendment to both the Prop K Strategic Plan and 5-Year Prioritization Program (5YPP) for Transit - System Maintenance and Renovation - Vehicles to add the subject project and advance up to $5 million. At least $2 million of the $7 million requested would be made available by concurrently de-obligating $2 million from the remaining balance of the 40' Hybrid Bus Procurement project (Resolution 05-49), which is substantially complete. MTA is looking for additional de-obligations from Vehicles grants to further offset financing costs. The Strategic Plan amendment would increase financing costs by $2.66 million, from $1.72 million to $4.4 million, or 0.86% of the total available funds. We are in the process of reviewing a recently received legal opinion requested by the Committee Chair and thus, are presenting this item without a staff recommendation. Our staff memo describes the MTA's request and associated policy issues. Alternatives for Board action are provided below. 4. Introduction of New Items - INFORMATION 5. Public Comment 6. Adjournment
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