| Plans and Programs Committee - April 27, 2010 |
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AGENDA PLANS AND PROGRAMS SPECIAL COMMITTEEMeeting Notice Date: 9:00 a.m., Tuesday, April 27, 2010
1. Roll Call 2. Approval of Minutes of the April 20, 2010 Meeting - ACTION* attachment 3. Recommend Amendment of the 2009 Prop K Strategic Plan and the Prop K 5-Year Prioritization Program for Transit - System Maintenance and Renovation - Vehicles, and Allocation of $7 Million in Prop K Funds, with Conditions, to the Municipal Transportation Agency for the Bus and Trolley Targeted Systems Overhaul Program, Subject to the Attached Fiscal Year Cash Flow Distribution Schedule - ACTION* attachment This item was discussed at length at a special Plans and Programs Committee meeting held on April 6. The item was continued to allow Authority and MTA staff to confer further on the subject request and to incorporate information provided at the Committee meeting, including a legal opinion which focused on eligibility issues. The recommended action is to approve Municipal Transportation Agency's (MTA's) request for $7 million in Prop K funds to procure parts for its Bus and Trolley Targeted Systems Overhaul Program. The MTA operates a fleet of 507 buses and 313 trolleybuses that have an average life of over 12 years relative to the average useful life of 12-18 years per vehicle. The entire bus and trolleybus fleets currently go through a regularly scheduled preventative maintenance at 6,000 miles with major systems needing to be done more frequently. According to the MTA, the equipment for this procurement is not part of regular preventative maintenance, but ideally should have been completed as part of a mid-life overhaul 3 to 4 years ago. Given the small number of years remaining before the fleet is replaced and limited financial resources, the MTA's proposed overhaul program focuses on the key components that are responsible for the highest percentages of the fleet failures. The 6 systems included in the scope currently comprise 40% of vehicle failures. The MTA has also provided assurances that the targeted systems overhauls, accompanied by regular maintenance, are expected to extend the useful life of the subject vehicles up to 2 years beyond the theoretical life specified when the vehicles were originally purchased. The MTA would initiate procurement of all parts by June 2010, and MTA staff would complete installation of the equipment within 6 to 9 months. MTA labor costs would be paid for with $3 million in MTA operating funds. Funding the request would require an amendment to both the Prop K Strategic Plan and 5-Year Prioritization Program (5YPP) for Transit - System Maintenance and Renovation - Vehicles to add the subject project which involves advancing $5 million. The MTA has minimized the net increase in financing costs (estimated at less than $450,000) by requesting concurrent approval of a $2 million de-obligation from the remaining balance of the 40' Hybrid Electric Procurement project (Resolution 05-49), which is substantially complete, and redirecting another $4 million in previously approved de-obligations from the 30' and 40' Hybrid Electric Procurement projects. We are seeking a recommendation to amend the 2009 Prop K Strategic Plan and the Prop K 5YPP for Transit - System Maintenance and Renovation - Vehicles, and allocation of $7 million in Prop K funds, with conditions, to the MTA for the Bus and Trolley Targeted Systems Overhaul Program, subject to the attached Fiscal Year Cash Flow Distribution Schedule. This item was continued from the April 20, 2010 Plans and Programs Committee meeting. 4. Introduction of New Items - INFORMATION 5. Public Comment 6. Adjournment
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