| Plans and Programs Committee - May 11, 2010 |
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AGENDA PLANS AND PROGRAMS COMMITTEEMeeting Notice Date: 9:30 a.m., Tuesday, May 11, 2010
1. Roll Call 2. Approval of Minutes of the April 27, 2010 Meeting - ACTION* attachment 3. Citizens Advisory Committee Report - INFORMATION*attachment 4. Recommend Appointment of One Member to the Citizens Advisory Committee - ACTION* attachment The Authority has an eleven-member Citizens Advisory Committee (CAC). CAC members serve two-year terms. Per the Authority's Administrative Code, the Plans and Programs Committee recommends and the Authority Board appoints individuals to fill any CAC vacancies. Neither Authority staff nor the CAC make any recommendations on CAC appointments, but we maintain an up-to-date database of applications for CAC membership. A chart with information about current CAC members is attached, showing ethnicity, gender, neighborhood of residence, and affiliation. There is one vacancy on the CAC requiring Committee action. The vacancy resulted from the resignation of Michael Ma. We are seeking a recommendation to appoint one member to the CAC. 5. Recommend Appropriation of $1,504,008 in Prop K Funds, With Conditions, for Construction and Procurement Support for the Presidio Parkway Project, Subject to the Attached Fiscal Year Cash Flow Distribution Schedule, with a Commitment to Appropriate $25,665,487 in Fiscal Year 2010/11 Prop K Funds and $5,397,165 in Fiscal Year 2011/12 Prop K Funds, Subject to Approval of the Authority's Annual Budgets - ACTION* attachment The Authority has been leading the effort since 1994, in close cooperation with the California Department of Transportation, to replace the existing Doyle Drive structure. In September 2006, after years of public input, the Authority and its partner agencies selected the Presidio Parkway design as the preferred design alternative, and in December 2008, the Authority Board approved the project's final environmental document. The construction phase, which is organized into two phases with eight construction contracts, began in August 2009. Phase I consists of contracts 1 through 4 for environmental mitigation, utility relocation, and the construction of portions of the permanent new parkway, one of four short tunnels under the Presidio, and a detour. Phase II includes construction contracts 5 through 8 to complete the last three tunnels and bridge structures as well as final landscaping. At its May 19 meeting, the California Transportation Commission (CTC) will consider whether to allow Phase II to proceed as a public-private partnership. The subject request will fund construction and procurement support activities through Fiscal Year 2011/12, including Authority staff construction management and support activities and extension of four professional services contracts, as described in Attachment 1. Our request includes appropriation of $1,504,008 and a commitment to appropriate an additional $31,062,652 over the next two fiscal years for a total Prop K appropriation of $$32,566,660. The future year commitments are necessary to ensure the Authority has sufficient funds in place to award the proposed multi-year contract amendments. We had expected to fund the proposed scope of work with $15,531,326 in State Local Partnership Program (SLPP) funds and $17,035,334 in Prop K funds; however, because the SLPP funds are currently unavailable due to the state budget crisis, we are seeking a Letter of No Prejudice (LONP) from the CTC that will let us keep the project moving using Prop K funds that will still count toward the 50% required match for SLPP funds. We are seeking a recommendation to appropriate $1,504,008 in Prop K funds, with conditions, for construction and procurement support for the Presidio Parkway Project, subject to the attached Fiscal Year Cash Flow Distribution Schedule, with a commitment to appropriate $25,665,487 in Fiscal Year 2010/11 Prop K funds and $5,397,165 in Fiscal Year 2011/12 Prop K funds, subject to approval of the Authority's annual budgets. 6. Recommend Allocation of $11,155,000 in Prop K Funds, with Conditions, to the Municipal Transportation Agency for Design and Construction of the Central Control and Communications Interim Facility, Subject to the Attached Fiscal Year Cash Flow Distribution Schedule - ACTION* attachment As one of the key features of its Central Control and Communications (C3) Program, the Municipal Transportation Agency (MTA) seeks to consolidate its real-time command and control functions in a single facility, adequately sized, with fully integrated and up-to-date systems. MTA management selected the Transbay Transit Center (TTC) as the preferred location for the new long-term Operations Control Center (OCC). However, due to funding and schedule issues, that project is in the early conceptual planning stages. Meanwhile, the MTA has an urgent need to improve its command and control facility and has set a near-term goal to equip a site at 1455 Market Street as an interim primary OCC and retrofit the Lenox Avenue facility as a secondary site. The Market Street site is currently a data center and has all the infrastructure needed for the OCC, which allows it to be developed faster and at a lower cost than an OCC at TTC. The MTA has requested allocation of $11,155,000 in Prop K funds for design and construction of an integrated OCC at the Market Street site. MTA estimates the total cost of the project to be about $29.1 million with the balance of the funds coming from other federal, state, and local sources. The project is fully funded, but the MTA needs to be prepared with financing options in the event that up to $12.1 million in state Prop 1B funds are not available when needed to support the project cash flow. Coordination with the MTA's radio replacement project schedule is critical; the new radio system needs to be installed and tested at the new OCC in 2012 in order to meet Federal Communications Commission requirements. Thus, the schedule demands that the tenant improvements be complete by January 1, 2012, and move-in occur over the following six-to-twelve months. For liability reasons, the landlord (Bank of America) requires its own designers and contractors to perform all tenant improvements. As a private entity, the landlord is not required to issue contracts consistent with federal contracting guidelines and therefore, only local funds can be used for expenditures related to its contracts. For these reasons, the MTA is requesting allocation of both design and construction funds in the same allocation request. We are seeking a recommendation to allocate $11,155,000 in Prop K funds, with conditions, to the MTA for design and construction of the C3 Interim Facility, subject to the attached Fiscal Year Cash Flow Distribution Schedule. 7. Fiscal Year 2010/11 Prop K Annual Call for Projects - INFORMATION* attachment enclosure The intent of the annual call for Prop K projects is to bring as many of the programmatic and other individual capital project allocations as possible to the Authority Board for approval in June. This allows project sponsors to incorporate the level of Prop K funding in their annual budget processes, and to put into place the staff and other resources necessary to deliver Prop K projects and programs. Project sponsors that can demonstrate need and project readiness can also receive allocations for individual projects and programs during the year. We are presenting eighteen applications received by April 2, requesting over $19.3 million in Prop K funds, to the Plans and Programs Committee for information this month and for action in June. Attachment 1 summarizes the applications, including leveraging compared to Expenditure Plan assumptions and project phases included in the current request. Attachment 2 provides a brief description of each project. Attachment 3 highlights issues of potential interest to the committee and policy considerations that we are exploring as part of our ongoing review of the allocation requests. We are seeking input and guidance from the Plans and Programs Committee. This is an information item. 8. Recommend Approval of the Fiscal Year 2010/2011 Transportation Fund for Clean Air Program of Projects - ACTION* attachment The Transportation Fund for Clean Air (TFCA) Program was established to fund the most effective transportation projects that achieve emission reductions from motor vehicles in accordance with the Bay Area Air Quality Management District's (Air District's) Clean Air Plan. Funds are generated from a $4 surcharge on the vehicle registration fee collected by the Department of Motor Vehicles. As the San Francisco TFCA County Program Manager, the Authority annually develops the program of projects for the TFCA Program Manager funds. On February 24, 2010, we issued the call for Fiscal Year (FY) 2010/2011 TFCA applications to San Francisco project sponsors. We received nine project applications by the April 2, 2010 deadline, requesting over $920,000 in TFCA funds compared to the $803,160 in available funds. We reviewed the projects for eligibility, then evaluated eligible projects following the Authority's local expenditure criteria which includes project type, cost effectiveness of emissions reduced, program diversity, project delivery (i.e., readiness), and other considerations (e.g., a sponsor's track record for delivering prior TFCA projects). Based on this review, we are recommending funding the nine projects shown in Attachment 3, including eight bicycle projects and one clean air vehicle project. We recommend funding all projects at the amount requested with the exception of the Municipal Transportation Agency's Market and Valencia Bicycle Improvements and Gap Closure Project and the Yellow Cab Cooperative's Clean Air Compressed Natural Gas Taxi Program. Reducing the recommended funding amounts of these projects allows us to recommend full funding for the other seven projects. We are seeking a recommendation to approve the FY 2010/11 TFCA Program of Projects. 9. Status Report on the Development of a Draft Expenditure Plan for the Imposition of an Additional Vehicle Registration Fee of Up to $10 in San Francisco Pursuant to the Requirements in SB 83 - INFORMATION* attachment In late October, the Governor signed into law SB 83 (Hancock), which authorizes congestion management agencies (CMAs) to impose an annual fee of up to $10 on motor vehicles registered within their respective counties. The funds would have to be used for programs and projects having a relationship to or benefiting the people paying the fee, and they would have to be consistent with the Regional Transportation Plan. In December 2009, the Authority approved Resolution 10-27, authorizing the Executive Director to initiate the development of an Expenditure Plan for a new vehicle registration fee consistent with the requirements of SB 83. Placing the measure on the November 2010 ballot would necessitate a tight timeline for developing and approving an Expenditure Plan and the required benefit-relationship finding, as shown in Attachment 1. Since our April report to the Plans and Programs Committee, we have held additional meetings of both the Citizens Advisory Committee subcommittee and the stakeholder advisory panel, and continued our coordination and information sharing efforts with other Bay Area CMAs that are also targeting the November 2010 election. At the May Plans and Programs Committee meeting, we will present the draft Expenditure Plan proposal (shown in Attachment 2), which we have developed taking into account input from various stakeholders, the polling results, the benefit-relationship analysis, and our experience with administering the sales tax program. We will bring the final draft Expenditure Plan and required benefit-relationship analysis to the Plans and Programs Committee and Authority Board in June for approval. Interested parties may access current information and updates on the potential vehicle registration fee and the development of the Expenditure Plan, including opportunities for public input, on the Authority's web site at www.sfcta.org/sb83. We are seeking input and guidance from the Plans and Programs Committee. This is an information item. 10. Introduction of New Items - INFORMATION 11. Public Comment 12. Adjournment
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