| Citizens Advisory Committee - May 26, 2010 |
CITIZENS ADVISORY COMMITTEEMeeting Notice Date: 6:00 p.m., Wednesday, May 26, 2010 Location: 100 Van Ness Avenue, 26th Floor Members: Jul Lynn Parsons (Chair), Peter Tannen (Vice Chair), Conrad Wu, Glenn Davis, Chris Jones, Brian Larkin, Fran Martin, Jacqualine Sachs, Robert Switzer, Wendy Tran, and Rosie West
6:00 1. Committee Meeting Call to Order 6:02 2. Adoption of Minutes of the April 28, 2010
Meeting - ACTION* attachment 6:05 3. Chair's Report - INFORMATION 6:10 Consent Calendar 4. Internal Accounting Report and
Investment Report for the Nine Months Ending March 31, 2010 - INFORMATION* attachment The Authority's Fiscal Policy directs staff to give a quarterly report of expenditures including a comparison to the approved budget. The Authority's Investment Policy directs that a review of portfolio compliance be presented along with the quarterly report. The Internal Accounting Report for the nine months ending March 31, 2010, is presented for information. 6:12 Finance and Administration 5. Adopt a Motion of Support for the Adoption of the Proposed Fiscal Year 2010/11 Annual Budget and Work Program - ACTION* attachment Pursuant to State statutes (PUC Code Sections 131000 et seq.) and the Authority's Fiscal Policy, the Authority Board must adopt an annual budget for the following fiscal year by June 30. The proposed Fiscal Year (FY) 2010/11 Annual Budget includes projections of sales tax revenues, federal, state and regional grants, and investment income for the fiscal period, as well as projections of operating and administrative costs, capital expenditures, and associated financing costs. The proposed FY 2010/11 Annual Budget also includes a description of the Authority's proposed Work Program for the coming fiscal year. Total revenues are projected to be $129.2 million, including $68.7 million in sales tax revenues. Total expenditures are projected to be $187.2 million. Capital expenditures are projected to be $170.8 million or about 91.2% of total expenditures. The proposed budget includes a bond issue of $340 million, to meet funding requirements for Prop K capital projects and to redeem outstanding commercial paper debt. The need for debt issuance has been recognized since the adoption of the first Prop K Strategic Plan, but the timing has been subject to the schedule of delivery of large capital projects by City departments. The final proposed FY 2010/11 Annual Budget and Work Program will be presented to the Finance Committee and the Authority Board in June. A public hearing will precede action on the FY 2010/11 Annual Budget and Work Program at the Authority's June meeting. We are seeking a motion of support for the adoption of the proposed FY 2010/11 Annual Budget and Work Program. 6. Adopt a Motion of Support to Authorize the Executive Director to Negotiate and Execute Annual Contract Renewals with City and County of San Francisco Departments and Exercise Contract Options for Various Annual Professional Services, in an Amount Not to Exceed $1,227,220 - ACTION* attachment The Authority contracts with City and County of San Francisco (City) departments and outside firms for certain specialized professional services in areas where factors like costs, work volume, or the degree of specialization required would not justify the use of in-house staff. We are recommending renewing annual contracts with City departments and exercising contractual options for various annual professional services that include general legal counsel, video production services for Authority Committee and Board meetings, project management oversight services and automobile level of service monitoring services for Fiscal Year 2010/11 in an amount not to exceed $1,227,220. We are seeking a motion of support to authorize the Executive Director to negotiate and execute annual contract renewals with City departments and exercise contract options for various annual professional services, in an amount not to exceed $1,227,220. 6:30 Policy and Programming 7. Adopt a Motion of Support for the Allocation of $19,060,211 in Prop K Funds, with Conditions, for Seventeen Annual Requests, Subject to the Attached Fiscal Year Cash Flow Distribution Schedules - ACTION* enclosure attachment The intent of the annual call for Prop K projects is to bring as many of the programmatic and other individual capital project allocations as possible to the Authority Board for approval in June. This allows project sponsors to incorporate the level of Prop K funding in their annual budget processes, and to put into place the staff and other resources necessary to deliver Prop K projects and programs. Project sponsors that can demonstrate need and project readiness can also receive allocations for individual projects and programs during the year. We are presenting seventeen applications received by April 2, requesting over $19 million in Prop K funds, to the Citizens Advisory Committee. Attachment 1 summarizes the applications received, including leveraging compared to Expenditure Plan assumptions and project phases included in the current request. Attachment 2 provides a brief description of each project. Attachment 3 summarizes the staff recommendations for the funding requests, including recommended special conditions. In all cases, our funding recommendation matches the amount requested by the project sponsor. We are seeking a motion of support for the allocation of $19,060,211 in Prop K funds, with conditions, for seventeen annual requests, subject to the attached Fiscal Year Cash Flow Distribution Schedules. 8. Adopt a Motion of Support for the Approval of the 2010 Congestion Management Agency Block Grant Program of Projects - ACTION* attachment On December 16, 2009, the Metropolitan Transportation Commission (MTC) adopted the Congestion Management Agency (CMA) Block Grant program as part of its framework for programming funds anticipated under the yet-to-be-developed six-year federal surface transportation act. In its capacity as the CMA for San Francisco, the Authority is charged with administering the program. MTC has assigned San Francisco programming targets for the three programs that make up the CMA Block Grant as follows: $3 million for county share Transportation for Livable Communities, $1.3 million for the Regional Bicycle Program, and $7.4 million for Local Streets and Roads, for a total of $11.7 million in available funds. On March 12, 2010, we issued the call for 2010 CMA Block Grant program applications to San Francisco project sponsors. We received five project applications by the May 3, 2010 deadline, requesting over $12.6 million in CMA Block Grant funds. We reviewed the projects to ensure eligibility with MTC guidelines and then evaluated eligible projects following the Authority's prioritization criteria described in Attachment 3. Based on this review and the possibility that the Haight and Market Street Transit and Pedestrian Improvements project may receive funding through MTC's regional TLC program, our recommendation includes two funding strategies. Both strategies provide funds for four of the five project applications, including three complete streets projects and one regional bicycle path project as shown in Attachment 4. Both scenarios also leave Regional Bicycle Program funds available for programming. We are currently working with project sponsors to identify another RBP eligible project to program for these funds. We are seeking a motion of support for the approval of the 2010 CMA Block Grant program of projects. 9. Status Report on the Development of a Draft Expenditure Plan for the Imposition of an Additional Vehicle Registration Fee of Up to $10 in San Francisco Pursuant to the Requirements in SB 83 - INFORMATION* attachment In late October, the Governor signed into law SB 83 (Hancock), which authorizes congestion management agencies (CMAs) to impose an annual fee of up to $10 on motor vehicles registered within their respective counties. The funds would have to be used for programs and projects having a relationship to or benefiting the people paying the fee, and they would have to be consistent with the Regional Transportation Plan. In December 2009, the Authority approved Resolution 10-27, authorizing the Executive Director to initiate the development of an Expenditure Plan for a new vehicle registration fee consistent with the requirements of SB 83. Placing the measure on the November 2010 ballot would necessitate a tight timeline for developing and approving an Expenditure Plan and the required benefit-relationship finding, as shown in Attachment 1. Since our April report to the Citizens Advisory Committee (CAC), we have held an additional meeting of both the CAC subcommittee and the stakeholder advisory panel, and continued our coordination and information sharing efforts with other Bay Area CMAs that are also considering the November 2010 election. At the May CAC meeting we will present the draft Expenditure Plan (Attachment 2), and provide an update on the effort to finalize the plan and related materials for June approval by the Authority Board. We are in the process of scheduling a special CAC meeting in early June for the CAC to act on the final draft Expenditure Plan, required findings, and a resolution to place the measures on the ballot. Interested parties may access current information and updates on the potential vehicle registration fee and the development of the Expenditure Plan, including opportunities for public input, on the Authority's web site at www.sfcta.org/sb83. We are seeking input and guidance from the CAC. This is an information item. 7:35 Capital Projects 10. Adopt a Motion of Support to Increase the Authorized Amount of the Memorandum of Agreement with Treasure Island Development Authority by $487,000, to a Total Amount Not to Exceed $9,287,000, to Complete Preliminary Engineering and Design for the I-80/Yerba Buena Island Interchange Improvement Project and to Authorize the Executive Director to Modify Certain Agreement Terms - ACTION* attachment The Authority is working jointly with the Treasure Island Development Authority (TIDA) and the Office of Economic and Workforce Development (OEWD) on the development of the I-80/Yerba Buena Island (YBI) Interchange Improvement Project. Under the Memorandum of Agreement (MOA) between the Authority and TIDA, TIDA has the responsibility to reimburse all Authority costs incurred on the project. Initial reimbursements by TIDA were capped at $3,000,000. In May 2009, the Authority approved Amendment #1 to the MOA with TIDA to increase the authorized amount to $8,800,000 and a corresponding amendment to the AECOM professional services contract. In October 2009, the Authority approved Amendment #2 authorizing execution of Caltrans Cooperative Agreements to allow for reimbursement of Caltrans estimated capital and support costs by temporarily shifting funds from the AECOM professional services contract line item. The TIDA MOA authorized amount of $8,800,000 was not increased at that time. The Authority has recently applied for Federal Highway Bridge Program funding for the preliminary and final design phases of the project and is expecting approval of funding by June 2010. TIDA funds will leverage the federal grant award and fulfill the local match requirement. We are seeking a motion of support to increase the authorized amount of the MOA with TIDA by $487,000, to a total amount not to exceed $9,287,000, to complete preliminary engineering and design for the I-80/YBI Interchange Improvement Project and to authorize the Executive Director to modify certain agreement terms. 11. Adopt a Motion of Support to Increase the Amount of the Professional Services Contract with AECOM by $9,200,000, to a Total Amount Not to Exceed $15,935,000, to Complete Preliminary Engineering and Design of the I-80/Yerba Buena Island Interchange Improvement Project and to Authorize the Executive Director to Negotiate Contract Terms and Conditions - ACTION* attachment The Authority is working jointly with the Treasure Island Development Authority (TIDA) and the Office of Economic and Workforce Development (OEWD) on the I-80/Yerba Buena Island (YBI) Interchange Improvement Project. Under the Memorandum of Agreement (MOA) between the Authority and TIDA, the consultant contract for environmental and engineering services is managed and administered by the Authority. TIDA has the responsibility to reimburse the Authority for all costs on the I-80/YBI Interchange Improvement Project. The Authority has recently applied for Federal Highway Bridge Program (HBP) funding for the preliminary engineering and design phase of the project and is expecting approval of funding by June 2010. In June 2008, through Resolution 08-72, the Authority awarded a contract to AECOM for preliminary engineering and environmental studies for an amount not to exceed $2,500,000. Amendment #1 to the AECOM contract, approved by the Authority in May 2009 for continued preliminary engineering and partial preliminary design activities, increased the contract amount to $8,200,000. Amendment #2, approved by the Authority in October 2009, authorized the execution of Caltrans Cooperative Agreements to allow for reimbursement of Caltrans estimated capital and support costs by temporarily shifting funds from the AECOM professional services contract line item and reduced the AECOM contract by $1,465,000. We are seeking a motion of support to increase the amount of the professional services contract with AECOM by $9,200,000, to a total amount not to exceed $15,935,000, to complete preliminary engineering and design of the I-80/YBI Interchange Improvement Project and to authorize the Executive Director to negotiate contract terms and conditions. 7:55 12. Public Comment 8:00 13. Adjournment * Materials Attached
Next Special Meeting: June 9, 2010Next Regular Meeting: June 23, 2010
CAC MEMBERS WHO ARE UNABLE TO ATTEND SHOULD CONTACT ERIKA CHENG AT (415) 522-4831 This meeting location is wheelchair accessible. In order to allow individuals with environmental illness or multiple-chemical sensitivity to attend the meeting, individuals are requested to refrain from wearing perfume or other scented products. All times shown are for information only. Items will be called at the discretion of the Chair. If any materials related to an item on this agenda have been distributed to the Citizens Advisory Committee after distribution of the agenda packet, those materials are available for public inspection at the San Francisco County Transportation Authority at 100 Van Ness Avenue, Floor 26, San Francisco, CA 94102, during normal office hours. If you prefer receiving future agendas via email instead of regular mail, please send your request to
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