San Francisco County Transportation Authority
Moving the City

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PLANS AND PROGRAMS COMMITTEE

Meeting Notice
Date: 10:30 a.m., Tuesday, June 8, 2004
Location: Room 263, City Hall
Commissioners: Dufty (Chair), Peskin (Vice-Chair), Daly, Maxwell, Sandoval, and McGoldrick (Ex-Officio)
CLERK: Pooja Jhunjhunwala

1. Roll Call

2. Approval of Minutes of the May 11, 2004, Meeting – ACTION* (attachment 1)

3. Citizens Advisory Committee Report – INFORMATION* (attachment 2)

4. Recommend Appointment of One Member to the Citizens Advisory Committee – ACTION* (attachment 3)

The Authority has an eleven-member Citizens Advisory Committee (CAC). CAC members serve two-year terms. Per the Authority's Administrative Code, the Plans and Programs Committee recommends, and the Authority Board appoints individuals to fill any CAC vacancies. Neither Authority staff nor the CAC make any recommendations on CAC appointments, but we maintain an up-to-date database of applications for CAC membership. A chart with information about current CAC members is attached, showing ethnicity, gender, neighborhood of residence, and affiliation. There is one vacancy on the CAC requiring Committee action. The recommendation is to appoint one CAC member.

5. Recommend Approval of the Methodology for Revising the Scope, Schedule and Budget for Ten Previous Prop B Allocations for Street Resurfacing to the Department of Public Works – ACTION* (attachment 4)

The street resurfacing program receives an annual allocation from the Authority, which includes a proposed listing of streets to be resurfaced. Because of the need for coordination with other street work and other issues, over the past five years DPW has made revisions to the original scopes of work approved by the Authority Board at the time of fund allocation, adding approximately 200 blocks outside of scope while some streets in the approved grant scopes were not completed. This is presenting challenges for reimbursement, since some of the streets being invoiced are not included in allocation resolutions. The current remaining balance on the street resurfacing program is approximately $30 million, including grants dating back as early as 1995. Because this represents almost 33% of our open allocations (excluding the Third Street Light Rail project) and there have been significant scope revisions, we are proposing a methodology to establish the scope, schedule and budget for the remaining funds. This methodology includes a comprehensive inventory of proposed projects to be completed with the funds. Any funds for projects that are not under construction or ready to enter construction in the near future will be de-obligated. The remaining projects will be approved for the remaining funds. This list requires Board approval because Authority staff does not have the authority to approve this magnitude of scope change administratively. Future scope changes will require Board action, as well. We are seeking a recommendation of approval of the methodology for revising the scope, schedule and budget for ten previous Prop B Allocations for street resurfacing to DPW.

6. Recommend an Allocation of $27,363,000 in FY 2004/05 Prop K Funds to 19 Annual Programs as Shown in Attachment B – ACTION* (attachment 5) (To see programs, please click here.)

On February 9, 2004, we initiated the call for FY 2004/05 Prop K Annual Programs , comprised of annual activities and annual projects. The former are for projects that will receive an amount of Prop K funding to be spent only within the fiscal year such as incremental operations and maintenance projects or paratransit support. The latter includes allocations made to implementing agencies for clusters of small projects, such as installation of traffic signals or curb ramps for wheelchairs at multiple locations throughout the city. The guidelines issued for the call for annual programs reflect the change from a pay-as-you-go program to a program that includes debt issuance in order to satisfy the requirements of an ambitious roster of capital projects and new programs. This is a transition year from Prop B to the Prop K program, and we do not yet have a Prop K Strategic Plan that will provide the long-term road map needed to guide Prop K allocations. We initially received nearly $60 million in requests for annual programs against an estimated $35 million in available resources for this purpose. We've been working closely with project sponsors to make sure that the highest priorities are addressed, and that recommended amounts reflect levels of effort that can actually be delivered by the project sponsors in FY 2004/05. We are deferring 9 programs that require further discussion with project sponsors to refine scope and budget, and expect to bring these to the Committee for action in July. The recommended allocations for 19 programs are shown in Attachment B, including one with conditions (DPW Curb Ramps) and one with a commitment to allocate funds in FY 2005/06 (Caltrain Capital Improvement Program SF Local Match). We are seeking a recommendation for allocation of $27,363,000 in FY 2004/05 Prop K funds to 19 annual programs as shown in Attachment B .

7. Adopt a Motion of Support for the appropriation of $700,000 for the CityBuild pilot program, to coordinate the training of construction workers for city infrastructure projects – ACTION* (attachment 6)

The City has enacted ordinances setting ambitious goals for local hiring for construction projects. While departments do comply, duplication of efforts, lack of appropriately specialized staff to manage these efforts, and timing problems have sub-optimized the delivery of quality work opportunities to the community. The community outreach/jobs program budget for the Third Street Light Rail project, for instance, grew from an initial $1.2 million to $7 million, but because residents were not trained prior to the start of construction, their opportunities to land skilled level jobs in the industry remain limited. As the primary funding agency for transportation projects in the city, the Authority has a significant stake in ensuring the availability of a locally based, skilled construction workforce. At the Board's direction we asked our on-call consultant to explore potential options for addressing workforce development and job training on projects funded by the Authority. The resulting concept paper describes CityBuild, a coordinated construction workforce development program to maximize the training and employment opportunities generated by City-sponsored building projects. It proposes that the Authority serve as a catalyst for the development of this program, including pre-apprenticeship training, professional services, vocational ESL, and youth training. The effort will involve the Mayor's office, City departments, community based organizations, labor unions and construction contractors and professional firms. The program will forecast labor force needs and tailor training to the jobs actually expected to be available. For the Authority this would be a short-term initial program design and coordination role, to be phased out as the program gets off the ground. Funding will come from contributions from all City agencies engaged in construction projects, as well as from Prop K. An initial pilot program will concentrate on MUNI's Metro East Maintenance Facility project, the Laguna Honda Hospital, and PUC projects. The citywide program will develop from the experience with the pilot. The Pilot, initially estimated to cost $2.2M, will be partially funded by the Authority. The rest of the funding will come from other City agencies participating in the pilot. We are seeking a recommendation for appropriation of $700,000 in Prop K funds for the CityBuild pilot program.

8. Third Street Update – INFORMATION* (attachment 7)

This is a status report on the Third Street Light Rail Project. Construction activities are currently ongoing throughout the entire corridor. As of April 30, 2004 the project had spent approximately 48% of the total budget and it is anticipated to start spending approximately $15 million per month when the Metro East Maintenance Facility begins construction. Also as of the end of April 2004, total local hires for the corridor reached 160. Efforts continue to address environmental concerns along Third Street, and MUNI continues to publish its air monitoring results. In March 2004, 90% of the tests were below the action threshold. Completion of the rail line is scheduled for the end of 2005 with the Metro East Facility contract completion expected one year later. At the May 18 meeting, the Board approved a revised budget and funding plan for the project subject to budget ratification by the MTA Board and other conditions. At the same meeting, the Board also approved a $12M allocation for construction management, also subject to budget ratification, completing the allocations to this project for this fiscal year. This is an information item.

9. Introduction of New Items – INFORMATION

10. Public Comment

11. Adjournment

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